Payroll Clerk

Quantum Management Services Ltd.; Toronto; Hybrid; CAD 55,000 - 60,000; Full time

Benefits offered by this job

Hybrid work model (3 days onsite)

Vacation and PTO

Comprehensive benefits package

Pension plan

Supportive and collaborative team

Job summary

Quantum Management Services Ltd. is assisting a downtown Toronto non-profit client in finding a Payroll Clerk to join the Finance team.

The role handles semi-monthly payroll for 200+ employees, including benefits and a registered pension plan, with a hybrid work arrangement (3 days onsite). The ideal candidate has 2–3 years payroll experience, knowledge of payroll legislation and CRA regulations, and strong Excel skills.

Qualifications

• Post-secondary diploma or degree in finance or related field.
• 2–3 years of payroll experience with both hourly and salaried payroll.
• Knowledge of payroll legislation, Employment Standards, and CRA regulations.
• Experience with HRIS/payroll systems; UltiPro is an asset.
• Advanced Excel and MS Office skills.

Responsibilities

• Process full-cycle semi-monthly payroll for salaried, hourly, and contract employees.
• Administer employee benefits, including pension, LTD, AD&D, life insurance, health and dental benefits.
• Maintain payroll records in the HRIS and process employee changes.
• Prepare ROEs and respond to payroll inquiries in a timely manner.
• Support year-end payroll processing and reporting.

Skills

Payroll processing

Excel proficiency

Attention to detail

Discretion

Communication skills

Education

Post-secondary diploma or degree

Tools

UltiPro

Job description

Position: Payroll Clerk

Location: Toronto, ON (Hybrid - 3 days onsite)

Salary: $55K to $60K

Job Type: Permanent

Great opportunity to join a mission-driven organization!

Our client, a well-established non-profit organization located in downtown Toronto, is looking for a Payroll Clerk to join their collaborative Finance team. If you're passionate about payroll, enjoy working in a people-focused environment, and are looking for a role that offers excellent work-life balance and meaningful work, we'd love to hear from you.

About the Role

Reporting to the Manager, Finance, you'll be responsible for the accurate and timely processing of a semi-monthly payroll for 200+ employees while administering employee benefits, including a registered pension plan. You'll work closely with both Finance and Human Resources to ensure payroll compliance, maintain data integrity, and provide exceptional support to employees.

Key Responsibilities:

Payroll Administration

• Process full-cycle semi-monthly payroll for salaried, hourly, and contract employees
• Support maintenance and update of payroll records and process employee changes, including promotions, salary adjustments, and terminations
• Support reconciliation and remittance of statutory deductions in accordance with legislative requirements
• Prepare and issue Records of Employment (ROEs)
• Respond to employee payroll inquiries in a professional and timely manner
• Support the completion of year-end payroll processing and reporting
• Maintain accurate employee payroll information within the HRIS
• Support preparation of payroll reports, reconciliations, analyses, and variance reports
• Work in coordination with Finance, support preparation, balancing, and uploading of payroll journal entries

Benefits Administration

• Administer employee benefit programs, including pension, LTD, AD&D, life insurance, and health and dental benefits
• Process benefit deductions and maintain accurate benefit records

Systems & Support

• Assist with system upgrades and enhancements when necessary
• Participate in new payroll legislation and compliance training as needed

What We're Looking For:

• Post-secondary diploma or degree
• PCP designation is an asset
• 2-3 years of payroll experience, with exposure to both hourly and salaried payroll
• Knowledge of payroll legislation, Employment Standards, and CRA regulations
• Experience with HRIS/payroll systems (UltiPro is considered an asset)
• Advanced proficiency in Microsoft Excel and MS Office
• Excellent analytical skills and strong attention to detail
• Ability to handle confidential information with professionalism and discretion
• Strong communication, organizational, and time management skills with the ability to meet deadlines
• Exposure to a unionized and/or not for profit environment is an asset

What our client offers:

• Hybrid work model (3 days onsite)
• Vacation and PTO days
• Comprehensive benefits package
• Pension plan
• Supportive and collaborative team environment