Sr. Payroll Advisor

MCAP; Toronto; On-site; CAD 85,000 - 110,000; Full time

Job summary

MCAP is seeking a Senior Payroll Advisor to lead end-to-end payroll for about 750 multi-provincial Canadian employees. You will conduct audits, manage data integrity, and resolve payroll inquiries while collaborating with the payroll team.

You will oversee benefits administration (RRSP-DPSP/TFSA), handle year-end activities, and prepare job-cost and headcount reports. Strong knowledge of payroll systems and MS Office is required.

Qualifications

• Minimum of 5 years of payroll experience in a mid-sized organization.
• Advanced knowledge of payroll software and RRSP-DPSP/TFSA and Health/Dental benefit program administration.
• Advanced Microsoft Office skills.

Responsibilities

• Execute end to end semi monthly payroll processing for approximately 750 multi provincial Canadian employees, ensuring accuracy, timeliness, and compliance while working collaboratively within the payroll team.
• Conduct regular payroll system audits, including master data reviews and workflow approvals, to ensure data integrity and compliance with internal controls.
• Monitor and manage the shared payroll mailbox, providing timely responses to inquiries and resolving payroll issues in accordance with service standards.
• Perform full cycle benefits administration, including RRSP-DPSP/TFSA programs and benefits enrollment, partnering with third party vendors.
• Manage benefits billing, reconciliation, and variance analysis, resolving discrepancies and ensuring financial accuracy and executive decision making.
• Prepare and issue Records of Employment, and T2200 forms, while serving as a subject matter expert to resolve complex payroll inquiries and discrepancies.
• Partner with employees on maternity and parental leave to review benefit continuance schedules, clarify payment obligations, and respond to benefit related inquiries.
• Prepare and deliver accurate monthly payroll headcount reports to support financial and management reporting.
• Support year end payroll activities, including reconciliations, T4 preparation and distribution, and collaboration within payroll team to troubleshoot system issues.
• Prepare payroll journal entries, general ledger reconciliations, government remittances, and quarterly and annual filings.
• Perform internal payroll and timesheet audits to ensure ongoing accuracy, compliance, and adherence to legislative and organizational requirements.
• Identify, recommend, and implement continuous improvement initiatives to enhance payroll efficiency, controls, and employee experience.
• Provide trusted guidance and advisory support to employees and managers on payroll, benefits, and leave management matters

Skills

Analytical skills

Time management

Communication

Problem solving

Tools

UKG payroll

Microsoft Office

Job description

The Senior Payroll Advisor is accountable for the accurate and timely delivery of payroll, including legislated deductions, payroll related payments, payroll accounting, reconciliations, and analytical reporting to support financial and business requirements.

• Execute end to end semi monthly payroll processing for approximately 750 multi provincial Canadian employees, ensuring accuracy, timeliness, and compliance while working collaboratively within the payroll team
• Conduct regular payroll system audits, including master data reviews and workflow approvals, to ensure data integrity and compliance with internal controls
• Monitor and manage the shared payroll mailbox, providing timely responses to inquiries and resolving payroll issues in accordance with service standards
• Perform full cycle benefits administration, including RRSP-DPSP/TFSA programs and benefits enrollment, partnering with third party vendors
• Manage benefits billing, reconciliation, and variance analysis, resolving discrepancies and ensuring financial accuracy and executive decision making
• Ensure accurate calculation and processing of all payroll deductions, including statutory deductions, garnishments, family support, benefits, and retirement programs
• Prepare and issue Records of Employment, and T2200 forms, while serving as a subject matter expert to resolve complex payroll inquiries and discrepancies
• Partner with employees on maternity and parental leave to review benefit continuance schedules, clarify payment obligations, and respond to benefit related inquiries
• Prepare and deliver accurate monthly payroll headcount reports to support financial and management reporting
• Support year end payroll activities, including reconciliations, T4 preparation and distribution, and collaboration within payroll team to troubleshoot system issues
• Prepare payroll journal entries, general ledger reconciliations, government remittances, and quarterly and annual filings
• Perform internal payroll and timesheet audits to ensure ongoing accuracy, compliance, and adherence to legislative and organizational requirements
• Identify, recommend, and implement continuous improvement initiatives to enhance payroll efficiency, controls, and employee experience
• Provide trusted guidance and advisory support to employees and managers on payroll, benefits, and leave management matters

What You Bring To The Team

• Minimum of 5 years of experience processing payroll in a mid-sized organization
• Advanced knowledge of payroll software. Experience with UKG (Ultimate Kronos Group) payroll and workforce management systems is an asset
• Demonstrated experience and understanding of RRSP-DPSP/TFSA and Health/Dental benefit program administration
• Advanced Microsoft Office skills
• Payroll Accounting experience an asset
• Strong detail orientation with strong analytical and problem-solving skills
• Excellent organizational and time management skills
• Confident with the ability to communicate effectively and build credibility with stakeholders at all levels
• Self-motivated with the ability to take initiative, be proactive and resourceful
• Positive spirit with a “get ‘er done” attitude and ability to thrive in a very dynamic environment
• Carries out duties with integrity and takes responsibility for actions

If this sounds like you and you are looking to be a part of one of Canada’s largest independent mortgage finance companies, then we want to hear from you!