HR & Payroll Specialist

The Law Office Management Association (TLOMA); Toronto; On-site; CAD 70,000 - 95,000; Full time

Job summary

The Law Office Management Association (TLOMA) is seeking a Payroll & HR Specialist to handle semi-monthly payroll for ~200 employees and benefits administration, with an opportunity to contribute to centralized payroll and HR system enhancements.

Working with the Associate Director, Talent Management and local office leadership, you will implement payroll policies, liaise with government agencies, and support leave and onboarding processes, while driving efficiency improvements.

Qualifications

• Post-secondary diploma/degree in Business Administration, Accounting, Finance, Human Resources, or related field.
• Minimum 5 years' payroll and benefits administration experience.
• Working knowledge of Ceridian Dayforce payroll system.
• In-depth knowledge of Canadian payroll legislation, employment standards, taxation rules and year end reporting processes.
• Demonstrated experience with G/L account management and reconciliations.
• Well-developed and sophisticated organization, writing, quantitative, communication and interpersonal skills, with a proven ability to relate to and gain the confidence of people at all levels within an organization, as well as an ability to build strong relationships and work in a collaborative environment.
• Organized, detail-oriented individual with strong project management skills, and ability to work on multiple tasks with competing deadlines
• Strong computer skills (including Outlook, MS Word, Excel, PowerPoint, Adobe Acrobat, or similar)
• High level of discretion, diplomacy and a commitment to maintaining the highest level of confidentiality
• Experience in a professional services environment is an asset

Responsibilities

• Manage end to end payroll for salaried and hourly employees
• Ensure accurate and timely semi-monthly payroll processing while maximizing efficiencies, maintaining operational standards and adhering to department policies and procedures
• Act as a liaison with all Government agencies and assist with internal/external audits including CRA
• Maintain professional knowledge of all payroll legislative changes
• Ensure accurate employee records are maintained in Payroll and HR systems i.e. new hires, salary changes, terminations
• Maintenance of employee personnel files
• Configure payroll reports utilizing Ceridian's report writer as required; create, modify, and utilize spreadsheets to administer various payroll transactions; conduct payroll analysis as required.
• Prepare payroll taxable benefits
• Prepare and submit all annual returns in a timely manner
• Manage absence tracking and approvals for all business professionals
• Assist with payroll centralization, implementation and testing of custom applications, internal interfaces and upgrades to payroll software
• Provide ideas to standardize and create greater efficiencies via process improvement
• Responsible for benefits administration, including new hire registration and termination
• Responsible for the new hire onboarding process and integration of new hires
• Assist with the management of leave administration
• Manage the Service Anniversary Award ProgramAssists with other HR and Payroll related duties are required

Skills

Payroll processing

Benefits administration

Ceridian Dayforce

Canadian payroll legislation

G/L reconciliations

Data analysis / reporting

Interpersonal communication

Project management

Education

Post-secondary diploma/degree in Business Administration, Accounting, Finance, Human Resources, or related field

Tools

Ceridian Dayforce

Excel

Outlook

MS Word

PowerPoint

Adobe Acrobat

Job description

The Payroll & HR Specialist is a hands on role responsible for the efficient processing of the semi-monthly payroll and benefits administration for approximately 200 salaried and hourly employees and the related day-to-day payroll operations. This role also offers the opportunity to be a critical team member in the implementation and testing of enhanced and centralized payroll and HR systems.

Working closely with the Associate Director, Talent Management and local office management, the Payroll & HR Specialist will play an essential role in assisting to deliver Payroll and HR related policies and programs that support the Firm's overall business objectives. The Specialist will also interact with Practice Group Leaders and Functional Leaders in the office and across the North America region, as necessary to administer plans related to local office attorneys and business professionals.

• Manage end to end payroll for salaried and hourly employees
• Ensure accurate and timely semi-monthly payroll processing while maximizing efficiencies, maintaining operational standards and adhering to department policies and procedures
• Act as a liaison with all Government agencies and assist with internal/external audits including CRA.
• Maintain professional knowledge of all payroll legislative changes
• Ensure accurate employee records are maintained in Payroll and HR systems i.e. new hires, salary changes, terminations
• Maintenance of employee personnel files
• Configure payroll reports utilizing Ceridian's report writer as required; create, modify, and utilize spreadsheets to administer various payroll transactions; conduct payroll analysis as required.
• Prepare payroll taxable benefits
• Prepare and submit all annual returns in a timely manner
• Manage absence tracking and approvals for all business professionals
• Assist with payroll centralization, implementation and testing of custom applications, internal interfaces and upgrades to payroll software
• Provide ideas to standardize and create greater efficiencies via process improvement
• Responsible for benefits administration, including new hire registration and termination
• Responsible for the new hire onboarding process and integration of new hires
• Assist with the management of leave administration
• Manage the Service Anniversary Award ProgramAssists with other HR and Payroll related duties are required

No travel required

Technical Skills, Qualifications And Experience

• Post-secondary diploma/degree, preferably in Business Administration, Accounting, Finance, Human Resources, or related field
• Minimum 5 years' of in-depth payroll and benefits administration experience
• Working knowledge of Ceridian Dayforce payroll system
• In-depth knowledge of Canadian payroll legislation, employment standards, taxation rules and year end reporting processes
• Demonstrated experience with G/L account management and reconciliations
• Well-developed and sophisticated organization, writing, quantitative, communication and interpersonal skills, with a proven ability to relate to and gain the confidence of people at all levels within an organization, as well as an ability to build strong relationships and work in a collaborative environment
• Organized, detail-oriented individual with strong project management skills, and ability to work on multiple tasks with competing deadlines
• Strong computer skills (including Outlook, MS Word, Excel, PowerPoint, Adobe Acrobat, or similar)
• High level of discretion, diplomacy and a commitment to maintaining the highest level of confidentiality
• Experience in a professional services environment is an asset