Payroll & Settlements Administrator

TransX Ltd; Winnipeg; On-site; CAD 50,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation

Training programs and learning support

Job summary

TransX Ltd is a long-standing Canadian logistics provider with over 50 years of experience and 11 terminals across North America.

We are seeking a Payroll & Settlements Administrator to join HR, handling payroll for Line Haul Drivers and Owner Operators, ensuring accuracy, compliance, and timely payments while supporting cross-functional teams.

Qualifications

• Six months to one year of accounting or finance experience.
• Experience with settlement processing for Canada and the USA is an asset.
• Payroll knowledge preferred or enrolled in payroll courses.
• Strong MS Excel and data entry skills.

Responsibilities

• Process payroll and settlements for Line Haul Drivers and Owner Operators.
• Maintain Canada/US payroll records and ensure compliance.
• Generate payroll reports and assist audits.
• Resolve payroll inquiries with stakeholders.
• Support system updates and cross-functional improvements.

Skills

Payroll knowledge

MS Excel

Data entry

Attention to detail

Owner/Operator payroll knowledge

Communication skills

Tools

TMW

GP Systems

Job description

Shift: Monday to Friday (08:00 AM – 04:30PM)

TRANSX LTD

Operating for over 50 years, TransX LTD is one of the largest Canadian (CN Rail-owned) providers of premier integrated transportation and logistics services across North America. With 11 locations across Canada and the USA, approximately 900 company employees, and over 4,000 trucks, trailers, and containers, our team is dedicated to building strong business relationships and providing service excellence to support our customers' business needs.

The TransX Group of Companies has an exciting opportunity for a Payroll & Settlements Administrator to join the Human Resources department. The Payroll & Settlements Administrator is responsible for ensuring the accurate and timely processing of payroll and settlements for Line Haul Drivers and Owner Operators. The incumbent ensures compliance, accuracy, and confidentiality while supporting departmental efficiency and contributing to overall excellence.

As a leader within TransX, the position is expected to align with the TransX Core Values for Teamwork, Safety, Innovation, Accountability, Integrity, and Respect.

KEY RESPONSIBILITIES

• Payroll Processing & Administration: Ensure timely and accurate payroll and settlement payments for Line Haul Drivers and Owner Operators. Validate trip details and record data in TMW.
• Data Management & Compliance: Scan, import, and maintain payroll records for Canada and the United States. Verify accuracy and completeness across systems, ensuring compliance with company policies, audits, and regulations.
• Reporting & System Accuracy: Generate and maintain payroll reports for management. Monitor system entries to ensure accurate financial data and support audit preparation with reconciled records.
• Employee & Departmental Support: Respond to payroll inquiries from drivers and internal teams. Provide clear, timely communication on payroll matters and collaborate across departments to resolve payroll discrepancies.
• Process Improvement & Coordination: Identify gaps in payroll processes and suggest improvements. Support system updates or enhancements to increase efficiency, coordinating with IT, HR, and Finance on cross-functional initiatives.
• Administrative Support: Assist with projects and administrative tasks to provide general support and ensure overall team efficiency.

QUALIFICATIONS

• Payroll Knowledge preferred and/or enrolled in payroll compliance courses preferred.
• Experience: Six (6) months to one (1) year of experience in accounting or finance. Experience with settlement processing for both Canada and the USA, ideally within the trucking/transportation industry, is an asset.
• Technical Skills: Proficiency with MS Office Suite, particularly MS Excel. Strong data entry skills with high attention to detail. Experience with TMW and GP systems is considered an asset.
• Industry Knowledge: Understanding of Owner/Operator payroll structures and processes.
• Soft Skills: Excellent interpersonal, verbal, and written communication skills. Strong customer service mindset, excellent organizational and time-management skills, detail-oriented mindset, and the ability to work well under pressure.

BENEFITS & PERKS

WHY JOIN TRANSX?

• Large, Canadian-owned company
• Operating for over 50 years
• Leading transportation and logistics services provider
• 11 Terminals across North America
• Competitive compensation
• Partnered training programs and learning supports

TransX Ltd. is committed to building a culture of diversity, equity, and inclusion and welcomes applications from women, racialized persons, Indigenous peoples, persons with disabilities, and persons of all sexual orientations and genders.

If you require accommodation for the recruitment process, please let us know at the point of application.