Payroll & People Coordinator

Dynamic Source Manufacturing Inc.; Calgary; On-site; CAD 50,000 - 65,000; Full time

Benefits offered by this job

Flexible schedules

Supportive team environment

Opportunities for professional development

Job summary

A manufacturing services provider in Calgary is seeking a P&P Coordinator to manage payroll and support HR operations. This role includes overseeing payroll, maintaining HRIS records, and assisting in recruitment activities. The ideal candidate will hold a diploma or degree and possess at least 1 year of relevant experience. Strong interpersonal and communication skills are essential, along with proficiency in Microsoft Office. A flexible schedule and professional development opportunities are offered.

Qualifications

• 1+ years of experience in a related role or equivalent education and experience.
• General knowledge of employment laws and practices.
• Self-directed with the ability to work independently.
• Excellent verbal and written communication skills.

Responsibilities

• Coordinate payroll processing for both Canada and US facilities.
• Assist with recruitment tasks including pre-screening and interviews.
• Maintain HRIS records and ensure onboarding processes are completed.

Skills

Interpersonal skills

Coaching skills

Confidentiality

Microsoft Office proficiency

Recruitment experience

Education

Diploma or Degree in a related discipline

Tools

ADP Workforce Now

HRIS

Job description

Dynamic Source Manufacturing Inc. (DSM) is an electronics manufacturing services provider headquartered in Calgary, Canada. In business since 2000, our success is a direct result of providing our customers with responsive and flexible, customized manufacturing solutions. Our long-term relationships with customers in the Communications, Industrial and Energy sectors are a testament to this partnership.

THE OPPORTUNITY

The P&P Coordinator is responsible for the accurate delivery and coordination of payroll while providing essential administrative support across People & Culture and HR systems. This role oversees payroll processing, maintains HRIS records, administers benefits and ensures a welcoming onboarding experience for new team members. This exciting role will contribute to smooth, people-centered operations that uphold DSM's mission, vison and values.

RESPONSIBILITIES

Payroll Support

• Track and communicate payroll changes such as new hires, terminations, promotions, and leaves of absence for payroll updates
• Reviewing payroll exceptions and processing bi-weekly payroll for both Canada and US facilities
• Support employees with general payroll inquiries (e.g., pay schedule, vacation balances) and elevate complex issues
• Maintain confidentiality of all payroll and employee compensation information
• Prepare monthly overtime and vacation balance reports
• Review and make any year end T4/W2 adjustments

Benefits Administration

• Add, update, and terminate Canadian benefits
• Assist in benefit renewals
• Update payroll system for benefit deductions

People Processes

• Assist in pre-screening, coordinating interviews, reference checks, and offer documentation
• Ensure onboarding documents are completed accurately and submitted on time
• Maintain job descriptions and organizational charts to reflect evolving operational needs
• Creation and maintenance of employee badges and access fobs
• Participate in HR projects including implementation HRIS system
• Aid with all HR and administration related tasks

Corporate Administration

• Assist with general corporate and office administration including but not limited to:
• Purchase Requisitions – Including online order requests
• Ordering all office supplies, including, Staples, Uline and Amazon ordering
• Assisting with obtaining worker compensation clearances for all onsite contractors
• SCM (Supply Chain Management weekly reports)
• Performs other projects and duties as required by corporate departments

QUALIFICATIONS

• Diploma or Degree in a related discipline and 1+ years of related experience; or equivalent combination of education and experience
• Recruitment experience is a must
• General knowledge of employment laws and practices
• Excellent interpersonal and coaching skills
• Experience working with ADP Workforce Now & HRIS would be an asset
• Self-directed and capable of performing work independently
• Able to maintain a high level of confidentiality and discretion
• Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfortable learning new systems
• Excellent verbal and written communication skills

WHAT WE OFFER

• Truly rewarding work; contribute to lasting, positive change for individuals and our community
• Flexible schedules to help our employees manage work and life
• A supportive team environment and opportunities for professional development

If you possess the above qualifications and are looking for a new opportunity to advance your career within a successful and growing organization, we want to hear from you.