Payroll and Benefits Coordinator

Sinclair Supply; Edmonton; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

RRSP matching

Generous vacation

Paid sick days

Employee counseling

Growth opportunities

Health benefits

Job summary

Sinclair Supply Ltd. is seeking a Payroll & Benefits Coordinator to join our team in Western Canada. You will manage semi-monthly payroll across the region with ADP and handle benefits administration, ensuring compliance with payroll legislation and accurate reporting.

You will liaise with ADP and benefit providers, maintain records, and support month-end/year-end processes while upholding high ethical standards and confidentiality.

Qualifications

• PCP designation strongly preferred.
• Minimum 2 years payroll/benefits processing experience; ADP Workforce Now preferred.
• Must be proficient with ADP Workforce Now, Bamboo, Excel, Internet and Email.
• Excellent organizational, time management & follow-up skills.
• High ethical standards and ability to maintain confidentiality.
• Self-directed, self-motivated with sound independent decision-making.
• Strong written and verbal communication skills.

Responsibilities

• Complete accurate & timely semi-monthly payroll processing for hourly and salaried employees (non-union) across Western Canada with ADP.
• Maintain knowledge of company guidelines, payroll & timekeeping systems, and payroll legislation.
• Complete annual T4 & T2200 review, validation and distribution.
• Review time records for completeness & accuracy, liaise with ADP for data entry.
• Liaise with 3rd party payroll providers regarding service/troubleshooting issues.
• Maintain payroll records within ADP Workforce Now, Sun Life, Manulife and BC Ministry of Health for hires, terminations, salary changes, variable compensation & deductions.
• Manage benefit billings including cost sharing premiums, analyzing program costs & usage.
• Complete Plan Sponsor Statements for Disability Claims.
• Build and maintain trusted relationships with excellent customer service.
• Assist with month end & fiscal year end reporting.
• Assist in year-end activities, including taxable benefits and tax forms.
• Additional duties as assigned.

Skills

Attention to detail

Time management

Confidentiality

Communication skills

Self-motivation

Ethical judgment

Education

Certified Payroll Compliance Practitioner (PCP)

Tools

ADP Workforce Now

BambooHR

Excel

3rd party portals

Job description

Sinclair Supply Ltd., a leader in the wholesale distribution of HVACR products, has been proudly serving our employees, industry, and customers since 1946. Come join our team of likeminded individuals, and experience an outstanding company culture filled with growth-oriented opportunities.

Why You’ll Love Us

Outstanding company culture.

We run on the values of good old-fashioned respect, kindness, humility and helping out your neighbor. We leave our egos at the door and celebrate one another.

Work life balance.

Work that stays in the workplace, to ensure you can relax at home.

Future Planning.

Company matching RRSP’s so you don’t have to work forever.

Rest and Relaxation.

Generous vacation allowance with additional paid sick days so you can use your vacation time for, you know, vacation.

Investment in your growth and development.

Our growth as human beings should never end and no matter what people say, it’s never too late to learn a new skill! We will support your journey to grow.

Health and Wellness.

All the standard benefits you are used to, plus access to free counselling for employees and family. With experts in areas like family support, life balance, career, and nutrition we’ve got you covered because we could all use a little help from time to time.

The primary duties of the Payroll & Benefits Coordinator will consist of:

Accountabilities:

• Complete accurate & timely semi-monthly payroll processing for hourly and salaried employees (non-union) across Western Canada in conjunction with third party payroll processing provider, ADP.
• Maintain knowledge of company guidelines, payroll & timekeeping systems, and prevailing payroll legislation.
• Complete annual T4 & T2200 review, validation and distribution.
• Review time records for completeness & accuracy, compile information, and liaison with ADP for accurate data entry.
• Liaise with 3rd party payroll providers regarding service and troubleshooting issues.
  
• Maintaining payroll records within ADP Workforce Now, Sun Life, Manulife and BC Ministry of Health. This includes new hires, terminations, salary changes, variable compensation, & deductions in a timely and accurate manner.
• Manage benefit billings including cost sharing premiums, analyzing program costs, and program utilization.
• Complete Plan Sponsor Statements for Disability Claims.
• Building & maintaining trusted working relationships by providing excellent customer service & contributing to a positive working environment.
• Assist with month end & fiscal year end reporting.
• Assist in year-end activities, including taxable benefits, and tax form preparation.
• Additional duties as assigned.

Performance Measures:

• Maintain exceptional attention to detail and achieve high levels of accuracy.
• Able to attend work reliably and consistently.
• Strict adherence to all deadlines.
• Deliver a high level of customer service to both internal and external customers.

Experience and Skill Requirements:

• Certified Payroll Compliance Practitioner (PCP) designation is strongly preferred.
• A minimum of 2 years of experience processing payroll and administering benefits with a strong preference given to those with experience working within ADP Workforce Now.
• Must be highly computer literate capable of learning and utilizing various systems and software; including ADP Workforce Now, Bamboo, 3rd party portals, excellent Excel skills, Internet, and Email.
• Exceptional organizational, time management, and follow-up skills.
• High level of ethics, and ability to maintain confidentiality.
• Must be self-directed, self-motivated, and have proven ability to practice sound judgment in making decisions while working independently.
• Highly developed interpersonal and communication skills (both written and oral).

Additional Requirements:

• Working remote is not an option.

Salary/Benefits:

Competitive compensation and benefits package.