Payroll Coordinator

David Aplin Recruiting; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A prominent international law firm seeks a Payroll Coordinator to join its finance team in Toronto. The role involves ensuring accurate payroll processing for Canadian and U.S. offices, administering full-cycle payroll, and supporting compliance and audits. The ideal candidate will have a PCP designation, strong attention to detail, and experience with payroll systems like UKG Pro.

Benefits

Competitive compensation package

Opportunities for professional development

Supportive and inclusive work environment

Qualifications

• Minimum 2 years of payroll administration experience.
• Strong proficiency in Microsoft Office applications.
• Experience with UKG Pro considered a strong asset.

Responsibilities

• Administer full-cycle payroll for Canada and U.S.
• Conduct audits of payroll runs for accuracy.
• Manage payroll changes including new hires and terminations.

Skills

Attention to Detail

Organization

Problem-Solving

Bilingualism (French/English)

Education

PCP designation from the National Payroll Institute

Tools

UKG Pro

Microsoft Office

Job description

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Our client is a prominent international law firm renowned for its commitment to excellence, innovation, and exceptional client service. With a presence across major cities in North America, the firm is recognized for its collaborative culture and strong support systems that enable its professionals to thrive.

About The Opportunity
This role is a key part of the firm’s finance team and is responsible for ensuring accurate and compliant payroll processing across multiple jurisdictions.

About The Position
Reporting to the Payroll Manager, the Payroll Coordinator will be responsible for the end-to-end processing of payroll across both Canadian and U.S. offices. You will serve as a subject matter expert on payroll matters, contribute to process improvements, and ensure all payroll-related activities are compliant with internal policies and external regulations.

The Responsibilities

• Administer full-cycle biweekly, monthly, and quarterly payroll for multiple jurisdictions (Canada and U.S.)
• Serve as the first point of contact for payroll-related inquiries
• Manage payroll changes, including new hires, terminations, leaves of absence, promotions, and salary adjustments
• Conduct regular audits of payroll runs to ensure accuracy and compliance
• Prepare journal entries and reconcile payroll-related general ledger accounts
• Balance and remit statutory withholdings and contributions (e.g., retirement plans, HSA, wage garnishments, United Way)
• Issue Records of Employment (ROEs) and year-end tax documents (T4s and W2s)
• Assist in identifying inefficiencies and implementing payroll process improvements
• Generate payroll reports using UKG Pro and Business Intelligence (BI) tools
• Support internal and external audits

The Requirements

• PCP designation from the National Payroll Institute (or equivalent)
• Minimum 2 years of payroll administration experience
• Experience with UKG Pro is considered a strong asset
• High proficiency in Microsoft Office applications
• Strong attention to detail, organization, and problem-solving skills
• Team-oriented, proactive, and adaptable attitude
• Bilingualism (French/English) is an asset

Compensation
A competitive compensation package is offered, including salary, benefits, and opportunities for professional development in a supportive and inclusive work environment.

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.

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