Practice Coordinator, Search

Litigation Law; Toronto; Remote; CAD 50,000 - 70,000; Full time

Job summary

A leading law firm in Canada is seeking a Practice Coordinator, Search, to enhance service delivery for corporate and financing transactions. This entry-level position provides a unique chance to work alongside top legal professionals and offers flexible remote or hybrid work options in Ontario.

Qualifications

• University degree required, recent graduates welcome.
• Experience in fast-paced environments is an asset.
• Ability to handle competing tasks efficiently.

Responsibilities

• Coordinate workflow as key contact for due diligence and PPSA searches.
• Provide administrative support to the Search Clerk team.
• Manage and assign matters to the Search Clerk team.

Skills

Attention to detail

Organization

Time management

Strong communication skills

Client service skills

Problem-solving skills

Education

University degree in any discipline

Tools

MS Office Suite

Job description

Join to apply for the Practice Coordinator, Search role at Litigation Law.

Description

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary, and New York.

We are looking for a Practice Coordinator, Search to join our team to enhance our service delivery model for financing and corporate transactions. The role will work alongside our leading legal professionals.

This role can operate as a fully remote opportunity within Ontario, or hybrid working out of our Ottawa or Toronto offices.

Major Responsibilities

• Work with leading professionals at the firm on financing and corporate transactions for a wide variety of clients.
• Coordinate workflow and act as the key point of contact for corporate due diligence and Personal Property Security Act (“PPSA”) searches and registrations.
• Provide administrative support to the Search Clerk team, including processing vendor invoices for payment, reconciling department credit cards, and tracking and submitting expenses.
• Draft and file simple registrations under the PPSA with minimal supervision.
• Provide assistance with email requests and respond to requests as needed.
• Manage competing requests and efficiently assign matters to our Search Clerk team.
• Ensure that confidential and sensitive data is protected by the security and privacy protocols of the Firm.
• Assist with the implementation, maintenance, and improvement of new technologies.
• Suggest process improvements for our team conducting corporate due diligence and PPSA searches and registrations.
• Contribute to the continued design and improvement of our enhanced service delivery model for clients.

Position Requirements

Education and Experience

The position requires a university degree in any discipline or field of study. Recent graduates or those interested in the legal field are welcome to apply. Experience with PPSA and/or corporate searches, working in a fast-paced environment, and a demonstrated ability to manage competing tasks would be an asset. An equivalent combination of education, training, and experience may be acceptable.

Knowledge And Skills

• Ability to work in a fast-paced setting and prioritize multiple tasks.
• Excellent attention to detail, organization, and time management skills.
• Strong verbal and written communication skills.
• Strong proficiency with technology including MS Office Suite is an asset.
• Ability to work well independently and in a team setting.
• Excellent client service skills.
• Excellent problem-solving skills.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only selected applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment and welcomes applications from people with disabilities and diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates during all phases of the selection process.

Background and Reference Checks

Any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background and can provide exceptional customer service, please reply in confidence with a cover letter and résumé by the closing date.

No agencies or phone calls/emails please.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Law Practice