Payroll Coordinator

Clarity Recruitment; Toronto; Hybrid; CAD 55,000 - 75,000; Full time

Job summary

Clarity Recruitment in Downtown Toronto is seeking a Payroll and HR Coordinator to own accurate, timely payroll for hourly and salaried employees at the head office, while supporting broader HR functions. This hands-on, site-based role thrives on accuracy, confidentiality, and employee experience across payroll and HR.

The role requires 3–5+ years of payroll experience, strong Ontario guidelines knowledge, and hands-on HRIS with Excel proficiency; PCP/CPM/CHRP assets are welcome as you

Qualifications

• 3–5+ years of payroll experience for hourly and salaried employees.
• Strong knowledge of Ontario ESA, CRA guidelines, and WSIB.
• Hands-on HRIS/payroll system experience and Excel proficiency.
• CPD/CHRP/ CPM designation is an asset.

Responsibilities

• Process bi-weekly payroll for hourly and salaried employees.
• Prepare payroll reconciliations, GL accruals, variances, and year-end activities.
• Coordinate full-cycle recruitment: postings, screening, interviews, offers, onboarding.
• Maintain accurate employee records and respond to payroll/HR inquiries.
• Partner with site leadership on performance reviews and process improvements.

Skills

Payroll experience

Attention to detail

Discretion

Team collaboration

HR coordination

Education

Diploma or Bachelor's degree in HR/Business/Accounting

Tools

Excel

HRIS

Job description

Location:

Downtown Toronto (Hybrid - 4 days onsite)

Reason for opening:

Internal promotion

About the Opportunity

The Payroll and HR Coordinator will own accurate, timely and compliant payroll for hourly and salaried employees at the Toronto head office, while also supporting broader HR functions. This is a hands‑on, site‑based role ideal for someone who thrives in a dynamic environment where accuracy, confidentiality, and employee experience are top priorities and wants real visibility across both payroll and HR.

Key Responsibilities

• Process bi-weekly payroll for hourly and salaried employees, administering employee changes (new hires, terminations, leaves, benefits adjustments) and ensuring compliance with Ontario ESA, CRA, and WSIB requirements.
• Prepare payroll reconciliations, GL accruals, variance analyses, and year-end activities including T4s and taxable benefit calculations; maintain data integrity within the HRIS/payroll system.
• Coordinate full‑cycle recruitment activities including postings, screening, interview scheduling, offer letters, and onboarding/orientation.
• Maintain accurate employee records, support HR reporting and compliance documentation, and respond to employee inquiries on payroll, benefits, and HR policies.
• Partner with site leadership and the broader HR team on performance review cycles, training, engagement initiatives, and process improvement efforts across payroll and HR.

What You Bring

• Diploma or Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field.
• 3-5+ years of payroll experience supporting both hourly and salaried populations; mining, natural resources, or industrial experience is an asset.
• PCP designation preferred; working toward CPM or CHRP considered an asset.
• Strong working knowledge of Ontario ESA, CRA guidelines, and provincial payroll legislation, with hands‑on HRIS/payroll system experience (including outsourced payroll models) and proficiency in Excel (v-lookups, pivot tables).
• High attention to detail, discretion with confidential information, and a collaborative, continuous‑improvement mindset that works well across HR, Finance, and Operations.

Next Steps

We do appreciate all interest; however, only those selected for an interview will be contacted. Clarity Recruitment is an equal opportunity employer committed to fostering an inclusive and accessible recruitment process and workplace. If you require accommodation, please let us know in advance and we will work with you to meet your needs. Please note: We use AI-assisted tools for notetaking during the screening process.