Payroll Coordinator

TalentBurst; Montreal; Hybrid; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Payroll Coordinator to manage the intricacies of payroll processing for both Canadian and international employees. In this hybrid role, you will ensure compliance with payroll laws while providing exceptional support to employees regarding their earnings and deductions. Your attention to detail and strong organizational skills will be crucial as you handle sensitive information and meet tight deadlines. Join a vibrant team where your contributions will enhance payroll operations and improve processes. This is a fantastic opportunity for someone eager to make a meaningful impact in a dynamic environment.

Qualifications

• 3-5 years payroll processing experience with exposure to Canada and International payrolls.
• Strong verbal and written communication skills are essential.

Responsibilities

• Support payroll for bi-weekly, semi-monthly, and monthly employees.
• Review and validate pay for all new employees and process supplemental payrolls.

Skills

Bi-lingual Canadian French

Attention to detail

Customer orientation

Interpersonal skills

Communication skills

Problem-solving expertise

Ability to handle multiple tasks

Organizational skills

Education

Bachelor degree in Business, Accounting, Taxation, or related field

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

UKG Pro

Workforce Management

Job description

Job Title: Payroll Coordinator

Work Location: Montreal Hybrid (Any 2 Days from office)

Shift & Hours: 8 AM - 5 PM with 1 hour break (40 hours a week)

Start date: ASAP

Interview Process: 1st round with hiring manager via MS Teams (60 mins). 2nd Round with team leader via MS Teams (45 mins)

Job Description: Our client is looking for a Payroll Coordinator responsible for supporting the day-to-day processing of Bi-Weekly, Semi-Monthly and Monthly payroll. Prepare payroll data while ensuring compliance with all applicable laws (CAN & LATAM).

Primary/Essential Duties and Key Responsibilities:

• Support Payroll for bi-weekly, semi-monthly and monthly employees
• Review and validate pay for all new employees
• Process supplemental payrolls as needed
• Calculate compensation changes timely and accurately
• Answer employee payroll related questions pertaining to earnings, deductions, PTO, commissions, bonuses, increases etc. using the employee case management.
• Provide payroll reports to applicable groups per pay period, monthly, quarterly and annually.
• Be a support pillar for the internal Payroll Operations team to ensure approved processes are being upheld and process improvements are provided to department leadership

Required Qualifications: (If a Bona Fide Occupational Qualification, otherwise it is preferred)

• Bi-lingual Canadian French + English (must have)
• 3-5 years payroll processing experience with exposure to Canada and International payrolls
• Attention to detail
• Ability to handle multiple tasks under tight deadlines
• Strong customer orientation
• Excellent interpersonal and communication skills
• Computer proficiency: Microsoft – Outlook, Teams, Word, Excel Formulas/Macros and Power Point
• Ability to handle sensitive and confidential information appropriately
• Must have the ability to quickly learn systems, processes, and procedures
• Must maintain current knowledge of applicable state and federal wage and hour laws
• Strong verbal and written communication skills
• Strong organizational skills and problem-solving expertise, while working with deadlines
• Energetic, highly motivated and team-oriented
• UKG Pro and Workforce Management experience a plus

(Experience, Education, Certification, License and Training)

• Bachelor degree in Business, Accounting, Taxation, Computer Science or a related field or equivalent work experience will be considered

Preferred Qualifications:

• In-House Payroll Processing
• Global payroll experience a plus