PAYROLL CLERK

M'Chigeeng First Nation; M’Chigeeng; On-site; CAD 46,000 - 58,000; Full time

Job summary

An established industry player is seeking a dedicated Payroll Clerk to join their Finance Department. This essential role involves managing payroll functions, ensuring compliance with policies, and maintaining accurate records. The ideal candidate will possess strong analytical and organizational skills, along with proficiency in payroll software. This position offers a unique opportunity to contribute to a supportive team environment while engaging with the community. If you are passionate about payroll administration and eager to make a difference, this role is perfect for you.

Qualifications

• 5+ years of experience in payroll processing preferred.
• Strong understanding of payroll legislation and compliance.

Responsibilities

• Accurately processes payroll and maintains employee records.
• Generates payroll reports and ensures timely remittances.

Skills

Analytical Skills

Organizational Skills

Time Management

Communication Skills

Interpersonal Skills

Education

High School Diploma

College Diploma in Business Administration

Certified Payroll Compliance Practitioner

Tools

Excel

Microsoft Office

ACCPAC

Job description

Payroll Clerk

Department: Finance

Salary: CA-4 $46,800.00 - $57,200.00 + Pension and Benefits plan

Status: Full-Time Regular in office

Reporting Relationship

The Payroll Clerk reports to the Finance Department Manager.

Position Summary

The Payroll Clerk is a key team member in the Finance Department, responsible for the daily administration of employee payroll functions.

ESSENTIAL FUNCTIONS

1. Processing Payroll:
   • Accurately processes employee payroll using the ACCPAC payroll module, including term and casual/on-call employees, based on department managers' approved payroll information forms.
   • Monitors and records employee timesheets upon manager approval.
   • Calculates and records payroll details, including deductions, attendance, vacation, sick leave, overtime, and other entitlements, with manager approval.
   • Ensures adherence to MFN’s Personnel Policy when processing payroll, verifying attendance and leave records.
   • Maintains confidentiality and privacy at all times.
   • Maintains accurate payroll records and employee files.
   • Reconciles payroll deductions for employees and the employer.
   • Prepares and reconciles payroll accounts with the general ledger.
   • Handles requests for pay-related documents, statements, and verifications.
   • Keeps current with applicable payroll legislation and implements changes as needed.
2. Reporting:
   • Ensures timely submission of remittances for pension plans, group benefits, WSIB, CPP, taxes, EI, and Family Responsibility Office.
   • Generates and distributes payroll reports, including remittances and contributions, on schedule.
   • Prepares year-end payroll reports for review and approval by the Finance Manager.

QUALIFICATIONS & REQUIREMENTS

Preferred: College Diploma in Business Administration or Certified Payroll Compliance Practitioner with five (5) years of experience.

Minimum: High School Diploma, working towards a College Diploma in Payroll Compliance or Business Administration, with at least three (3) years of relevant experience, or equivalent education and experience.

Membership in the Canadian Payroll Association or training to become a Certified Payroll Compliance Practitioner (PCP).

Other Skills and Attributes

• Strong analytical, organizational, and time management skills.
• Proficiency in Excel, Microsoft Office, and ACCPAC modules.
• Excellent communication and interpersonal skills.
• Ability to work independently and in a team environment.
• Willingness to participate in training and professional development.
• Understanding of Anishinabek culture and traditions; fluency in Anishinabemowin is a strong asset.
• Must provide a current (within 30 days) Criminal Reference Check (CRC), original or certified copy.

Application Process

Interested applicants should submit a cover letter, resume, three references (two work-related, one character), and education certifications to:

[e-mail]

Application due by April 21st, 2025. Incomplete applications will not be considered. Preference given to Anishinabek people.

For more information, contact Human Resources at [e-mail].