Payroll & Benefits Technician (Technical & Resource Support D)

British Columbia Public School Employers' Association | Make a Future - Careers in BC Education; Vancouver; On-site; CAD 74,000 - 82,000; Full time

Job summary

The Vancouver School Board is seeking a Payroll and Benefits Technician to manage payroll and benefit deductions for an assigned employee group. The role involves complex calculations for hires, leaves, and terminations, and resolving issues with benefits and pensions.

This 100% in-person position requires five years of payroll experience, a Payroll Compliance Practitioner designation, and strong Excel skills. Apply via Make a Future. Ongoing posting until filled.

Qualifications

• Completion of grade 12.
• Payroll Compliance Practitioner designation from The Canadian Payroll Association.
• Minimum of five (5) years of experience in payroll and accounting.
• Working knowledge of federal and provincial laws, Board regulations and union agreements that are applicable to wage and salary administration, benefits and entitlements.
• Strong knowledge of payroll legislation, Canada Revenue Agency benefits and pension.
• Must be able to work independently with little direction, exercise initiative, problem solve complex issues and demonstrate strong communication skills.
• Candidate must thrive in a fast-paced and deadline-driven working environment.
• Must be able to pass Excel (75+%), Accounting and Payroll (75+%).
• Must have or be willing to obtain supervisory skills training.

Responsibilities

• Provide technical and resource support to the Division.
• Be responsible for the timely completion of payroll and benefit deduction processing for an assigned employee group.
• Perform complex calculations for a variety of situations such as new hires, leaves, position changes, and terminations.
• Recognize potential payroll and benefit problems; investigate, resolve and report on problems as required.
• Identify, investigate, resolve and report on payroll, benefits or pension deduction problems.
• Supervise work performed by staff in lower pay bands including providing training and ensuring their work is completed accurately and on time.
• Provide information to employees regarding their payroll and balance records as well as information to departmental officers and staff members on methods used in computing pay and answers enquiries from outside sources.
• Monitor and reconcile payroll benefit enrolments and reporting against payroll and billing, initiates corrective action when needed and/or makes appropriate recommendations to management, timely submission plan enrolment and adjusting entries.
• Prepare workbooks, templates, letters and forms required for validating and coordinate the schedule in adherence to the payroll calendar deadlines.
• Process and enroll employees in benefit and pension group plans.
• Reconcile significant volumes of data requiring complex formulas, vlookup and pivot tables to validate accuracy and completeness of the benefit calculations and deductions compared to vendor invoices.
• Write queries and create ad-hoc reporting and extract data from the database.
• Perform other work within the job band as assigned.

Skills

Payroll processing

Benefit deduction processing

Complex calculations

Excel (advanced)

VLOOKUP & Pivot Tables

Data reconciliation

Communication skills

Self-motivation

Problem solving

Education

Grade 12

Payroll Compliance Practitioner designation

Tools

Payroll software

Job description

THE VANCOUVER SCHOOL BOARD WELCOMES APPLICATIONS FOR THE POSITION OF:

PAYROLL AND BENEFITS TECHNICIAN (TECHNICAL & RESOURCE SUPPORT D)

**Temporary Contract ending 07 July 2027**

Salary : $40.98/hour+ 20% in lieu of benefits (14% if contributing to MPP)
Hours : 7 hours/day, 5 days/week

This position is 100% in-person at the VSB Education Centre (1580 West Broadway)

THE ORGANIZATION: VANCOUVER SCHOOL BOARD (SCHOOL DISTRICT 39)

With deep gratitude and respect, we are honoured to be learning and unlearning on the ancestral and unceded lands of the x ʷ m əθ k ʷ ə y ̓ ə m (Musqueam), S ḵ wxw ú 7mesh Ú xwumixw (Squamish Nation) & s ə lilw ə ta ɬ (Tsleil-Waututh Nation).

At the VSB, we are proud to provide exceptional learning experiences for students. As a large, urban school district, the VSB is one of Canadas most diverse school systems and equity and inclusivity are at the forefront of our approach to education.

Throughout the District, more than 7,700 staff work to create learning environments where every student thrives by prioritizing students needs, applying evidence-informed practices, and building relationships. The VSBs culture reflects the diversity of our city. Students enrolled in VSB come from varied backgrounds and lived experiences and are encouraged to explore and share their unique selves and gifts. Our commitment to students goes beyond academics with students overall well-being and sense of belonging being equally important. As an organization, we strive to build a school system where every student can be their authentic self and succeed throughout their learning journey. In doing this work, we champion equity and accountability by making evidence-based decisions. As a learning organization, humility is our guidepost as we work to continually improve student outcomes in service to them, their families, and the broader community. For more information about our school district, visit https://www.vsb.bc.ca/.

THE OPPORTUNITY: PAYROLL AND BENEFITS TECHNICIAN

In this position, you will:

• Provide technical and resource support to the Division
• Be responsible for the timely completion of payroll and benefit deduction processing for an assigned employee group
• Perform complex calculations for a variety of situations such as new hires, leaves, position changes, and terminations
• Recognize potential payroll and benefit problems; investigate, resolve and report on problems as required
• Identify, investigate, resolve and report on payroll, benefits or pension deduction problems
• Supervise work performed by staff in lower pay bands including providing training and ensuring their work is completed accurately and on time
• Provide information to employees regarding their payroll and balance records as well as information to departmental officers and staff members on methods used in computing pay and answers enquiries from outside sources
• Monitor and reconcile payroll benefit enrolments and reporting against payroll and billing, initiates corrective action when needed and/or makes appropriate recommendations to management, timely submission plan enrolment and adjusting entries
• Prepare workbooks, templates, letters and forms required for validating and coordinate the schedule in adherence to the payroll calendar deadlines
• Process and enroll employees in benefit and pension group plans
• Reconcile significant volumes of data requiring complex formulas, vlookup and pivot tables to validate accuracy and completeness of the benefit calculations and deductions compared to vendor invoices.
• Write queries and create ad-hoc reporting and extract data from the database
• Perform other work within the job band as assigned

Qualifications

• Completion of grade 12.
• Currently hold a valid Payroll Compliance Practitioner designation from The Canadian Payroll Association.
• Minimum of five (5) years of experience in payroll and accounting.
• Working knowledge of federal and provincial laws, Board regulations and union agreements that are applicable to wage and salary administration, benefits and entitlements.
• Strong knowledge of payroll legislation, Canada Revenue Agency benefits and pension.
• Must be able to work independently with little direction, exercise a high level of initiative, problem solve complex issues and demonstrate strong communication skills.
• Candidate must be able to thrive in a fast-paced and deadline driven working environment.
• Must be able to pass the following assessments: Excel (75+%), Accounting and Payroll (75+%).
• Must have or be willing to obtain supervisory skills training.

Your application must include:

• Cover letter
• Resume
• Three (3) professional references including names, email addresses and phone numbers of your most recent supervisors/managers (contacted only with your prior approval)
• A copy of your Work Permit or PR Card if you are not a Canadian Citizen

TO APPLY

To be considered for this position, apply via MAKE A FUTURE.

1. Create a profile on Make a Future.
2. Click "Apply Now" under support positions.
3. Upload all supporting documents.
4. Answer all job posting questions.
5. Once your application has been submitted you will receive a confirmation email.

This posting is ongoing until filled. Qualified applicants are encouraged to apply as soon as possible. Only applicants who are fully qualified will be considered for this position. Only shortlisted candidates will be notified.

Additional Information:

As a public body, the personal information provided in this application is collected and used by the Vancouver School Board (VSB) in accordance with section 26(c) of the Freedom of Information and Protection of Privacy Act (FIPPA), RSBC 1996, c.165, as amended. This information will be used by VSB staff for the purpose of evaluating your qualifications, experience, and suitability for this position. It may also be used to verify the information provided, conduct reference checks, and/or contact you about next steps in the job competition. Pursuant to section 30 of FIPPA, the VSB takes reasonable security measures to protect the personal information within its custody and control, including what has been provided in this application. Should you have any questions about the collection and use of your personal information, please email [e-mail].