Office Administration – Accounting Required

British Columbia Public School Employers' Association | Make a Future - Careers in BC Education; Vancouver; On-site; CAD 40,000 - 54,000; Full time

Benefits offered by this job

Comprehensive benefits after probation

Municipal pension plan

Job summary

The Vancouver School Board (VSB) is actively recruiting for an Office Administration on-call with accounting requirements. The role involves answering phones, managing school offices, reconciling accounts, processing invoices, and preparing reports.

It offers on-call duties across various sites, with full-time options possible through internal postings. Qualifications include Grade 12, office experience, proficiency in Word/Excel, and strong English communication.

Qualifications

• Completion of Grade 12.
• Related experience in an office environment or customer service.
• Strong skills using Microsoft Word and Excel.
• Excellent communication skills in English, both oral and written.
• Completion of a certificate/diploma in the area of business administration or related field is an asset.
• Experience working with an HCM (e.g., PeopleSoft), payroll, or accounting system is an asset.
• Must be willing to obtain an Intermediate First Aid Certificate (2 days training) and be comfortable in the role of first aid attendant. Course fees are paid by the VSB and employees are paid at the regular day's rate during the training.
• Knowledge, coursework, training, or experience in Accounting/Bookkeeping is required.

Responsibilities

• Answer the phone, manage the school office, and help direct On-Call staff.
• Reconcile, process accounts and invoices and compose and prepare correspondence and reports.
• Contribute to a positive school culture and have a direct impact on the staff and students.

Skills

Customer service

Phone handling

Microsoft Word

Microsoft Excel

English communication

PeopleSoft

Payroll system

First Aid

Education

Grade 12

Certificate/diploma in business administration

Tools

PeopleSoft

Job description

The Vancouver Board of Education welcomes applications for:

OFFICE ADMINISTRATION ON-CALL - ACCOUNTING REQUIRED (OFFICE SUPPORT C)

Start Date: Immediately
Location: Various locations
Working Months: September to June each year
Hours: 7 hours per day
Salary: $33.98 per hour plus 20% in lieu of all benefits and stat holidays
(14% if contributing to an existing municipal pension plan)

THE ORGANIZATION: VANCOUVER SCHOOL BOARD (SCHOOL DISTRICT 39)

With deep gratitude and respect, we are honoured to be learning and unlearning on the ancestral and unceded landsof the xʷməθkʷəy̓əm(Musqueam), Sḵwx̱wú7mesh Úxwumixw (Squamish) Nation, and səlilwətaɬ (Tsleil-Waututh) Nation.

At the VSB, we are proud to provide exceptional learning experiences for students. As a large, urban school district, the VSB is one of Canada’s most diverse school systems and equity and inclusivity are at the forefront of our approach to education.

Throughout the District, more than 7,700 staff work to create learning environments where every student thrives by prioritizing students’ needs, applying evidence-informed practices, and building relationships. The VSB’s culture reflects the diversity of our city. Students enrolled in VSB come from varied backgrounds and lived experiences and are encouraged to explore and share their unique selves and gifts. Our commitment to students goes beyond academics with students’ overall well-being and sense of belonging being equally important. As an organization, we strive to build a school system where every student can be their authentic self and succeed throughout their learning journey. In doing this work, we champion equity and accountability by making evidence-based decisions. As a learning organization, humility is our guidepost as we work to continually improve student outcomes in service to them, their families, and the broader community. For more information about our school district, visit https://www.vsb.bc.ca/.

THE OPPORTUNITY: OFFICE ADMINISTRATION ON-CALL - ACCOUNTING REQUIRED (OFFICE SUPPORT C)

The VSB is actively recruiting Office Administration staff for our on-call Office Support. Most of our office administration positions are school-based; however, depending on your skill-set and interests there are opportunities to build your career in Human Resources, Payroll, Accounting, Purchasing, Operations, and various other departments. This position is On-Call, but is busy throughout the year with an exception during school breaks (e.g., July, August, Spring/Christmas Break).

Once hired, employees can remain On-Call or apply to temporary contracts and continuing/permanent positions via the VSB internal job board. School-based positions are generally 10 month positions (offices closed during school breaks); whereas, positions in the VSB Main Office are generally full-time, 12 month positions. All permanent positions include a comprehensive benefits package (extended health, dental and municipal pension plan) after passing a probation period of 16 weeks.

In this role you will use your excellent customer service skills to answer the phone, manage the school office, and help direct On-Call staff. You will perform reconcile, process accounts and invoices and compose and prepare correspondence and reports. As an active member of the school community, you will contribute to a positive school culture and have a direct impact on the staff and students.

QUALIFICATIONS

• Completion of Grade 12.
• Related experience in an office environment or customer service.
• Strong skills using Microsoft Word and Excel.
• Excellent communication skills in English, both oral and written.
• Completion of a certificate/diploma in the area of business administration or related field is an asset.
• Experience working with an HCM (e.g., PeopleSoft), payroll, or accounting system is an asset.
• Must be willing to obtain an Intermediate First Aid Certificate (2 days training) and be comfortable in the role of first aid attendant. Course fees are paid by the VSB and employees are paid at the regular day's rate during the training.
• Knowledge, coursework, training, or experience in Accounting/Bookkeeping is required.
  

COMPENSATION

The salary for this position is $33.98/hour (7 hours/day) plus 20% in lieu of all benefits and stat holidays (14% if contributing to an existing municipal pension plan).

This position is 100% in-person/in-office at various VSB sites.

Additional Information for Applicants:

As a public body, the personal information provided in this application is collected and used by the Vancouver School Board (“VSB”) in accordance with section 26(c) of the Freedom of Information and Protection of Privacy Act (“FIPPA”), RSBC 1996, c.165, as amended. This information will be used by VSB staff for the purpose of evaluating your qualifications, experience, and suitability for this position. It may also be used to verify the information provided, conduct reference checks, and/or contact you about next steps in the job competition. Pursuant to section 30 of FIPPA, the VSB takes reasonable security measures to protect the personal information within its custody and control, including what has been provided in this application. Should you have any questions about the collection and use of your personal information, please email [e-mail].

The VSB has been given approval from the Human Rights Tribunal for a Special Program under s. 42(3) of the Human Rights Code. Under this special program, the VSB seeks to preferentially hire Aboriginal persons to a variety of teaching positions. Therefore, each applicant may wish to provide, on a voluntary basis, information whether they self-identify as an Aboriginal person.