Human Resources Assistant

Vancouver School Board; Vancouver; On-site; CAD 72,000 - 84,000; Full time

Job summary

The Vancouver School Board (VSB) is seeking a Human Resources Assistant to support the Staffing team with administrative duties, data entry, and record-keeping. The role emphasizes confidentiality and accuracy as you assist with job postings and employee documentation.

Based at the VSB Education Centre (1580 West Broadway) and performing work 100% in-person, this position offers a competitive salary range and comprehensive benefits as part of a public sector team.

Qualifications

• One year of post-secondary education in Human Resources or Business Administration plus a minimum 1 year of administrative experience
• Outstanding organizational skills, accuracy, and attention to detail
• Excellent interpersonal skills and demonstrable ability to work with colleagues and employees from throughout the organization in a positive and solutions-oriented manner
• Excellent written and verbal communication skills
• Intermediate MS Office Skills (e.g., Word, Excel, Team, Sharepoint)
• Work independently and effectively in a high-paced, open-office environment
• Ability to establish and maintain effective working relationships with individuals throughout the organization
• Ability to work both independently and in a team environment
• Demonstrate tactfulness sensitivity, professionalism and the ability to maintain confidentiality at all times
• Demonstrate flexibility with respect to juggling and meeting priorities, work schedule, etc.
• Good research skills and the ability to compile and summarize information received
• PeopleSoft experience an asset

Responsibilities

• Supporting the Staffing team
• Performing search functions and data entry in PeopleSoft and other platforms
• Administering assessments as required
• Generating and updating job postings as required
• Maintaining committee minutes
• Preparing and processing correspondence, including forms, memos, emails, appointment letters, etc.
• Distributing and following up on employee performance reviews
• Maintaining employee files/records both manually and via PeopleSoft and other platforms
• Assisting with various activities, events, meetings and projects as required
• Ensuring the appropriate preparation, completion, distribution and filing of Employee Services documentation
• Handling inquiries regarding Employee Services procedures, policy, regulations, and the collective agreements of various employee groups
• Assuming other related duties and responsibilities as assigned

Skills

Outstanding organizational skills

Excellent interpersonal skills

Excellent written and verbal comms

MS Office skills

Work independently

Interpersonal relationships

Independent and team work

Tact and professionalism

Flexibility

Good research skills

PeopleSoft experience

Education

Post-secondary education in HR or Business Admin

Tools

PeopleSoft

Job description

THE ORGANIZATION: VANCOUVER SCHOOL BOARD (SCHOOL DISTRICT 39)

With deep gratitude and respect, we are honoured to be learning and unlearning on the ancestral and unceded lands of the x ʷ məθk ʷ əy ̓ əm (Musqueam), S ḵ wx ̱ w ú 7mesh Ú xwumixw (Squamish) Nation, and səlilwəta ɬ (Tsleil-Waututh) Nation.

At the VSB, we are proud to provide exceptional learning experiences for students. As a large, urban school district, the VSB is one of Canada’s most diverse school systems and equity and inclusivity are at the forefront of our approach to education.

Throughout the District, more than 7,700 staff work to create learning environments where every student thrives by prioritizing students’ needs, applying evidence-informed practices, and building relationships. The VSB’s culture reflects the diversity of our city. Students enrolled in VSB come from varied backgrounds and lived experiences, and are encouraged to explore and share their unique selves and gifts. Our commitment to students goes beyond academics with students’ overall well-being and sense of belonging being equally important. As an organization, we strive to build a school system where every student can be their authentic self and succeed throughout their learning journey. In doing this work, we champion equity and accountability by making evidence-based decisions. As a learning organization, humility is our guidepost as we work to continually improve student outcomes in service to them, their families, and the broader community. For more information about our school district, visit https://www.vsb.bc.ca/.

THE OPPORTUNITY: HUMAN RESOURCES ASSISTANT

Build your skills and expand your HR repertoire as a member of our Staffing team. Reporting to the Manager - Staffing, you will be an important team member performing administrative support for the district’s Staffing team.

RESPONSIBILITIES

• Supporting the Staffing team
• Performing search functions and data entry in PeopleSoft and other platforms
• Administering assessments as required
• Generating and updating job postings as required
• Maintaining committee minutes
• Preparing and processing correspondence, including forms, memos, emails, appointment letters, etc.
• Distributing and following up on employee performance reviews
• Maintaining employee files/records both manually and via PeopleSoft and other platforms
• Assisting with various activities, events, meetings and projects as required
• Ensuring the appropriate preparation, completion, distribution and filing of Employee Services documentation
• Handling inquiries regarding Employee Services procedures, policy, regulations, and the collective agreements of various employee groups
• Assuming other related duties and responsibilities as assigned

EDUCATION AND EXPERIENCE

• One (1) year of post-secondary education in Human Resources or Business Administration plus a minimum 1 year of administrative experience, preferably within the Human Resources field

QUALIFICATIONS

• Outstanding organizational skills, accuracy, and attention to detail
• Excellent interpersonal skills and demonstrable ability to work with colleagues and employees from throughout the organization in a positive and solutions-oriented manner
• Excellent written and verbal communication skills
• Intermediate MS Office Skills (e.g., Word, Excel, Team, Sharepoint)
• Work independently and effectively in a high-paced, open-office environment.
• Ability to establish and maintain effective working relationships with individuals throughout the organization
• Ability to work both independently and in a team environment
• Demonstrate tactfulness sensitivity, professionalism and the ability to maintain confidentiality at all times
• Demonstrate flexibility with respect to juggling and meeting priorities, work schedule, etc.
• Good research skills and the ability to compile and summarize information received
• PeopleSoft experience an asset

COMPENSATION

The salary for this position is $71,633 to 84,274 plus a comprehensive benefits package, including, Municipal Pension Plan, Vancouver Employee Savings Plan, Extended Health, Dental, Group Life, Long Term Disability, Vacation, Gratuity, and potential Compensatory time.

This position is 100% in-person/in-office at the VSB Education Centre (1580 West Broadway)

Additional Information for Applicants:

As a public body, the personal information provided in this application is collected and used by the Vancouver School Board (“VSB”) in accordance with section 26(c) of the Freedom of Information and Protection of Privacy Act (“FIPPA”), RSBC 1996, c.165, as amended. This information will be used by VSB staff for the purpose of evaluating your qualifications, experience, and suitability for this position. It may also be used to verify the information provided, conduct reference checks, and/or contact you about next steps in the job competition. Pursuant to section 30 of FIPPA, the VSB takes reasonable security measures to protect the personal information within its custody and control, including what has been provided in this application. Should you have any questions about the collection and use of your personal information, please email [e-mail].