Library Systems Coordinator - Technical & Resource Support E

British Columbia Public School Employers' Association | Make a Future - Careers in BC Education; Vancouver; On-site; CAD 72,000 - 97,000; Full time

Job summary

Vancouver School Board (PRCVI) seeks a Library Systems Coordinator to provide technical and resource support, maintain library databases and catalogues, and coordinate ARC-BC design and production activities. In this 100% in-person role, you will lead staff, manage data quality, and liaise with publishers and external partners.

The position requires strong library systems knowledge, over five years of library experience, post-secondary training in library sciences, and excellent communication.

Qualifications

• Completion of Grade 12 plus a minimum of four (4) years of post‑secondary training in Library and Information Sciences or Information Management or equivalent training
• Minimum of over five (5) years of relevant library or information management experience
• Advanced knowledge of library systems management, library acquisitions, and metadata and discovery strategies
• Project management and budgeting experience is an asset
• Excellent verbal and written communication and interpersonal skills; strong analytical and Excel skills required

Responsibilities

• Provide technical and resource support to PRCVI
• Maintain quality, accuracy, and organization of PRCVI library databases and catalogue
• Coordinate ARC-BC design enhancements and catalogue development with contract programmers
• Guide and supervise PRCVI Library and Production staff; coordinate workload and workflows
• Ensure data integrity and troubleshoot database issues
• Coordinate Braille production, ordering supplies, and alternate formats production
• Liaise with Ministry of Education and other centers for access to materials
• Generate recalls and invoices for lost items; manage production tracking
• Notify Library & Archives Canada of new titles and completed productions
• Perform other duties as assigned

Skills

Library systems management

Metadata & discovery

Project management

Budgeting

Verbal & written communication

Excel skills

Education

Post-secondary training in Library/Information Sciences

High school diploma (Grade 12)

Tools

ARC-BC

ARC cataloguing system

Library database management

Job description

THE VANCOUVER SCHOOL BOARD WELCOMES APPLICATIONS FOR THE POSITION OF:

LIBRARY SYSTEMS COORDINATOR
(TECHNICAL & RESOURCE SUPPORT E)

PROVINCIAL RESOURCE CENTRE FOR THE VISUALLY IMPAIRED (PRCVI)

Address:1750 W 75th Ave, Vancouver
Salary: $84.393.00 + plus extensive benefits and municipal pension
Hours: 7 hours per day, Monday-Friday
This position is 100% in-person at the PRCVI Office

THE ORGANIZATION: VANCOUVER SCHOOL BOARD (SCHOOL DISTRICT 39)

With deep gratitude and respect, we are honoured to be learning and unlearning on the ancestral and unceded lands of the x ʷ məθk ʷ əy ̓ əm (Musqueam), S ḵ wxwú7mesh Úxwumixw (Squamish Nation) & səlilwəta ɬ (Tsleil-Waututh Nation).

At the VSB, we are proud to provide exceptional learning experiences for students. As a large, urban school district, the VSB is one of Canadas most diverse school systems and equity and inclusivity are at the forefront of our approach to education.

Throughout the District, more than 7,700 staff work to create learning environments where every student thrives by prioritizing students needs, applying evidence-informed practices, and building relationships. The VSBs culture reflects the diversity of our city. Students enrolled in VSB come from varied backgrounds and lived experiences and are encouraged to explore and share their unique selves and gifts. Our commitment to students goes beyond academics with students overall well-being and sense of belonging being equally important. As an organization, we strive to build a school system where every student can be their authentic self and succeed throughout their learning journey. In doing this work, we champion equity and accountability by making evidence-based decisions. As a learning organization, humility is our guidepost as we work to continually improve student outcomes in service to them, their families, and the broader community. For more information about our school district, visit https://www.vsb.bc.ca/.

THE OPPORTUNITY: LIBRARY SYSTEMS COORDINATOR - TECHNICAL & RESOURCE SUPPORT E, PROVINCIAL RESOURCE CENTRE FOR THE VISUALLY IMPAIRED (PRCVI)

The Provincial Resource Centre for the Visually Impaired is a Provincial Outreach Program funded by the Ministry of Education and Child Care and hosted by the Vancouver School Board. PRCVI is charged with providing learning resources, leadership, information, training, and consultation to support BC school districts’ and independent schools’ goal of ensuring equitable access and enhanced educational opportunities for students with visual impairments including those with additional exceptionalities. For more information, please visit https://www.prcvi.org/.
In this position, you will:

• Provide technical and resource support to PRCVI
• Maintain quality, accuracy, and organization of PRCVI library databases and catalogue
• Liaise with contract programmers as needed for troubleshooting as well as ongoing development of public-facing library catalogue and internal databases
• PRCVI Library and Production Staff: provide guidance, instruction and direction; schedule, assign and coordinate additional work projects; maintain quality, accuracy, organization and quantity of work; modify existing or develop new workflow procedures as needed
• Ensure standardization and integrity of data, troubleshoot database and equipment issues
• Braille Transcription – Assign new transcription work and create cost projections as needed; obtain updates on titles in progress and update production tracking database
• Maintain supplies for alternate format production (e.g., braille paper), reorder and negotiate bulk pricing as needed
• Request original files from publishers for alternate format production
• Investigate and request existing alternate format materials from other centers across Canada and internationally
• Place orders as needed with vendors on Standing Purchase Orders
• Generate library recall notices; calculate costs & issue invoices to districts with lost items
• Assign work to office support staff related to contractor invoices and database entry
• Notifiy Library & Archives Canada of any new titles in production and all titles where production has been completed
• Coordinate alternate format provincial exam & FSA requests and liaise with the Ministry of Education and Child Care adjudications coordinator to determine which practice assessments and final exams need to be produced
• Coordination of ARC-BC Production: Maintain production priorities & progress tracking; connect with PRCVI Library staff on ARC cataloguing; receive new digital format title requests from ARC users and notifying users when their requests are ready to download; liaise with Production Facilitator on file format issues
• Liaise with contract programmer on ARC-BC design enhancements needed, software update testing & database issues
• Perform other work within the job band as assigned

Qualifications:

• Completion of Grade 12 plus a minimum of four (4) years of post‑secondary training in Library and Information Sciences or Information Management or equivalent training
• Minimum of over five (5) years of relevant library or information management experience
• Candidates must possess advanced knowledge of library systems management, library acquisitions, and metadata and discovery strategies
• Professional experience in project management and budgeting an asset
• Candidates must possess proven ability to: establish priorities and meet tight and possibly conflicting deadlines, work independently as well as in a team environment, apply good judgement, and problem solve
• Excellent verbal and written communication and interpersonal skills, as well as strong analytical skills, data manipulation and Excel skills required

Your application MUST include:

• Cover letter
• Resume
• Three (3) Professional References-names, email addresses and phone numbers of your last direct supervisors/managers (contacted with your prior approval)
• A copy of your Work Permit(if you are not a Canadian Citizen or Permanent Resident)

COMPENSATION

The base salary for this position is $ 84.393.00 plus a comprehensive benefits package, including Municipal Pension Plan, Vancouver Employee Savings Plan, Extended Health, Dental, Group Life, Long Term Disability, Vacation, & Gratuity Days.

Additional Information:

As a public body, the personal information provided in this application is collected and used by the Vancouver School Board (VSB) in accordance with section 26(c) of the Freedom of Information and Protection of Privacy Act (FIPPA), RSBC 1996, c.165, as amended. This information will be used by VSB staff for the purpose of evaluating your qualifications, experience, and suitability for this position. It may also be used to verify the information provided, conduct reference checks, and/or contact you about next steps in the job competition. Pursuant to section 30 of FIPPA, the VSB takes reasonable security measures to protect the personal information within its custody and control, including what has been provided in this application. Should you have any questions about the collection and use of your personal information, please email [e-mail].

The VSB has been given approval from the Human Rights Tribunal for a Special Program under s. 42(3) of the Human Rights Code. Under this special program, the VSB seeks to preferentially hire Aboriginal persons to a variety of teaching positions. Therefore, each applicant may wish to provide, on a voluntary basis, information whether they self-identify as an Aboriginal person.