Payroll & Benefits Specialist

Total Sanitation Services; Ontario; On-site; CAD 65,000 - 80,000; Full time

Job summary

A leading provider of portable sanitation solutions is seeking an experienced Payroll & Benefits Specialist in Ottawa. This role will manage payroll and benefits administration across Canadian and US operations, ensuring compliance and maintaining employee satisfaction. Ideal candidates should possess strong numeracy and Excel skills alongside a commitment to customer service.

Qualifications

• 5+ years of Canadian payroll experience.
• Experience as a sole payroll administrator.
• Familiarity with benefits and retirement plan administration.

Responsibilities

• Run payroll across 6 divisions in Canada and the US.
• Lead end-to-end payroll processes including reporting and remittances.
• Streamline payroll operations and automate onboarding tasks.

Skills

Numeracy

Excel

Reporting

Customer-focused

Education

Post-secondary education in accounting, HR, or related fields

Tools

ADP Workforce Now

Job description

Total Sanitation Services is a route-based provider of portable sanitation rental equipment and related services. The Total Sanitation Services family of brands now has strategically located branches in Alberta, British Columbia, and Ontario. We are currently pursuing strategic add-on acquisitions of leading portable sanitation providers throughout North America. Our vision is to be North America's sanitation services provider of choice in the markets that we serve. We are looking this role on Ottawa, ON

Job Overview

We’re looking for a detail-oriented and experienced Payroll & Benefits Specialist to manage and streamline payroll and benefits administration across our Canadian and US operations. In this role, you’ll ensure employees are paid accurately and on time, administer benefits and retirement programs, and support key HR processes like onboarding and offboarding. You’ll work closely with Finance and HR teams, applying your expertise to improve efficiency and maintain compliance. This position plays a vital role in maintaining employee satisfaction and confidence in our compensation and benefits programs.

Responsabilities

• Run payroll across 6 divisions in Canada and the US using payroll software (new hires, changes, terminations).
• Lead end-to-end payroll processes : ROEs, T4s, reporting, remittances.
• Streamline payroll operations and automate tasks (onboarding, time tracking, earnings).
• Collaborate with Finance on GL mapping and journal automation.
• Administer benefits programs, coverage updates, and retirement plans.
• Handle onboarding / offboarding, disability leaves, and liaise with benefit brokers.

Qualifications

• 5+ years of Canadian payroll experience (US experience a plus).
• Experience as a sole payroll administrator.
• Familiarity with benefits and retirement plan administration.
• Strong numeracy, Excel, and reporting skills.
• ADP Workforce Now (WFN) knowledge preferred.
• Customer-focused mindset with a high level of confidentiality.
• Post-secondary education in accounting, HR, or related fields (payroll designation an asset).

We invite applications from all qualified individuals, including those from traditionally underrepresented groups. We are committed to employment equity and diversity in the workplace. Accommodations throughout the recruitment process are available for applicants with disabilities. If you require an accommodation, please email [e-mail] to coordinate.

Create a job alert for this search

Payroll Specialist • Ottawa, ON, Ottawa Census Division, ON; Ontario, Canada