Payroll & Benefits Specialist

Great Connections Employment Services; Markham; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company is seeking a Payroll & Benefits Specialist to manage payroll and benefits for over 500 employees. This role requires expertise in payroll legislation, strong communication, and collaboration skills, alongside specific technical proficiencies with systems like Ceridian and ADP. The position offers a dynamic work environment where attention to detail and confidentiality are paramount.

Qualifications

• 3-5 years of progressive management experience in Payroll and Benefits.
• Strong interpersonal and communication skills.
• Proficient in advanced Excel and payroll legislation.

Responsibilities

• Process bi-weekly payroll for over 550 employees.
• Manage personnel records related to payroll deductions and changes.
• Ensure compliance with payroll policies and regulations.

Skills

Interpersonal skills

Collaboration

Customer service

Knowledge of compensation and payroll legislation

Communication skills

Confidentiality

Education

Certified Payroll Professional

Tools

Ceridian Dayforce

ADP Payroll System

HRIS

SAP

Excel

Access

Job description

As a member of the Human Resources Team, the Payroll & Benefits Specialist oversees the benefits and payroll functions for 500 employees. Partners with Ceridian and ADP payroll services to process, balance, and ensure compliance with HR, Finance, and company policies, procedures, and processes. Understands the confidentiality and sensitivity of the function and maintains ethical business practices.

Working location: Markham, ON

Employment type: Full-time, Permanent

Responsibilities:

• Process bi-weekly payroll for over 550 employees (hourly/salaried), ensuring accurate and timely payments.
• Manage and organize personnel records for payroll deductions, leaves, transfers, terminations, new hires, salary changes, and adjustments via an automated payroll system.
• Reconcile account balances and ensure compliance with company policies, practices, regulations, and applicable laws.
• Report and communicate discrepancies in payroll information or documentation to ensure accuracy before processing.
• Collaborate with management, employees, and external vendors to provide documentation necessary for financial transactions.
• Verify payroll-related information such as timesheets, direct deposits, benefits, etc., for accuracy.
• Conduct regular payroll and employee file maintenance quarterly.
• Reconcile payroll headcount reports, including new hires, departures, and leaves of absence.
• Coordinate with federal agencies and other external parties to ensure proper payroll deductions and garnishments.
• Facilitate meetings, record minutes, and develop action items related to payroll functions.
• Manage calculations and reporting for WSIB, CPP, benefits, insurance providers, STD, LTD, maternity leave, LOA, and overtime; respond to inquiries in a timely manner.
• Ensure timely completion of all reports and administer employee benefits, including explaining benefits to employees and serving as a liaison with insurance carriers.
• Maintain and update the benefit system for employee changes and new enrollments.
• Support HR policies, employee orientations, and compliance with Employment Standards Legislation.
• Manage and administer the Group RRSP Program.
• Participate in various projects and perform other duties as assigned.

Qualifications, Experience, and Educational Requirements:

• 3-5 years of progressive management experience in Payroll and Benefits.
• Experience with Ceridian Dayforce, ADP Payroll System, HRIS, and SAP is an asset.
• Strong interpersonal, collaboration, and customer service skills.
• Knowledge of compensation and payroll legislation.
• Proficient in advanced Excel and Access.
• Excellent communication skills, both oral and written.
• High level of confidentiality.
• Certified Payroll Professional is required.

Working Conditions:

• Sitting for extended periods at a computer.
• Wearing safety boots and smock on the production floor as required.

We thank all applicants for their interest. Only those selected for further consideration will be contacted.

We are an equal opportunity employer committed to diversity and inclusion. Reasonable accommodations are available for applicants with disabilities throughout the hiring process.