Payroll & Benefits Specialist (US and Canada)

Kinsley Power Systems; Quebec; Remote; USD 60,000 - 80,000; Full time

Job summary

A leading company in healthcare solutions is seeking a Payroll & Benefits Specialist to manage payroll compliance and benefits for employees in the US and Canada. This remote role involves overseeing benefit enrollments, payroll processing, and ensuring adherence to employment laws. Qualified candidates should have extensive experience in payroll management, a strong understanding of benefits, and the capability to collaborate effectively with HR and finance teams.

Qualifications

• 5-7 years of working experience in payroll and benefits.
• Experience with US & Canadian payroll required.
• Advanced proficiency in Microsoft Excel and data analytics.

Responsibilities

• Manage benefits enrollment for US and Canada employees.
• Process payroll bi-weekly for US and Canada employees.
• Ensure compliance with federal and provincial payroll regulations.

Skills

Payroll management

Benefits administration

Compliance with labor laws

Data analytics

Customer service

Education

Bachelor’s degree in human resources, Accounting, Business, or related field

Tools

Microsoft Excel

Microsoft Office

Dayforce Reporting Tool

Job description

Payroll & Benefits Specialist (US and Canada) Requisition ID 12547 Global Function Human Resources Location Canada, Quebec, Quebec City

POSITION: Payroll and Benefits Specialist

ABOUT THE COMPANY:
Natus Sensory provides comprehensive diagnostic and therapeutic sensory solutions to healthcare providers and specialists across the globe.

SUMMARY:
Natus Sensory, Inc. is seeking a Payroll & Benefits Specialist (US & Canada - Remote) to manage benefits and payroll compliance for our US and Canada employees. This role primarily involves benefit enrollment, payroll processing, compliance with labor laws for both countries, and serving as the first point of contact for benefit and payroll-related inquiries.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Benefits Management:
• Oversee benefit enrollment for US and Canada employees.
• Submit benefit invoices for payment to our Accounts Payable department.
• Partner with our benefits broker to plan the annual open enrollment.
• Track and administer all FMLA and additional leave requests via our third-party benefits provider.
• Enter new hires into our Retirement Plan benefits provider.
• Coordinate and execute new hire benefits orientation.
• Prepare and submit RRSP/401K contribution files
• Preparation of Record of Employment Forms
• Provide support with 401(k) audit and form 5500 filings.
• Organize annual wellness events for employees.
• Payroll Management:
• Process payroll bi-weekly for US and Canada employees, adhering to different pay schedules.
• Collaborate with HR and Finance to coordinate payroll processing, cash flow planning, and special payment cycles such as bonuses and severance.
• Utilize and administer the Dayforce Reporting Tool to generate ad hoc and routine reports to support business decisions.
• Assist in the preparation, evaluation, and distribution of annual employee reports (W2, T4, T2200, RL-1, etc.)
• Manage the setup and maintenance of state and provincial tax accounts, including withholding and unemployment contributions.
• Ensure full compliance with federal and provincial payroll regulations, including but not limited to CRA, CPP, EI, and other applicable laws.
• Verify and update employee information, including new hire details, changes to existing employee records, and voluntary deductions before payroll processing.
• Handle responses to unemployment claims, ensuring proper processing.
• Coordinate with external vendors for accurate payroll data exchange and process enhancements and maintain updated knowledge of international payroll regulations.
• Ensure confidentiality and integrity of payroll data, provide audit support, and address payroll-related employee inquiries efficiently.
• Assist employees with understanding their paychecks, deductions, and benefits.
• Resolve payroll discrepancies and issues.
• Serve as the first point of contact for payroll-related questions.
• Compliance and Policy Implementation:
• Ensure compliance with labor laws and regulations in both the US and Canada.
• Assist in the development and implementation of HR policies and procedures related to benefits and payroll.
• Conduct regular audits to ensure adherence to company policies.
• Support the HR Manager as needed.

Must-Have Requirements:
• Experience with US & Canadian payroll required
• Strong understanding of payroll regulations and procedures in the U.S. and Canada.
• 5-7 years of working experience in payroll and benefits.
• Demonstrated proficiency in payroll and benefits management and administration.
• Knowledge and experience in administration of 401(k) plans.
• Knowledge and experience in the Affordable Health Care Act employer mandate requirements.
• Previous open enrollment experience.
• Experience and strong understanding of benefits and payroll auditing.
• Minimum 3-4 years’ experience in payroll and benefits.
• Knowledge of benefits administration, including Medical, Dental, Vision, Ancillary, health & wellness initiatives.
• Knowledge and experience in the administration of Self-Funded health insurance programs.

Preferred Requirements:
• Bachelor’s degree in human resources, Accounting, Business, or related field preferred.
• Experience with HSA/FSA plans an asset
• Advanced proficiency in Microsoft Excel and data analytics.
• Proficient with Microsoft Office products (Excel, Word, Access).
• Strong customer service skills for communicating with both internal employees and external vendors.

Other duties:
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any given time, with or without notice.

Pay Transparency:
Actual compensation offered may vary depending on skill level, experience, and/or education. Compensation Range: $60,000 to $80,000 plus annual bonus.

Affirmative Action/EEO Statement:
Natus is an equal employment opportunity employer. The Company’s policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. Natus also prohibits harassment of applicants based on any of these protected categories. It is also Natus’ policy to comply with all applicable federal, state, and local laws respecting consideration of unemployment status in making hiring decisions. Natus is committed to recruiting, hiring, and promoting people with disabilities and veterans. Applicants with disabilities may contact Natus via phone to request and arrange accommodation.