Payroll and Benefits Specialist/Manager – ADP WFN Required!

Quantum Management Services Ltd.; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

Quantum Management Services Ltd. is seeking a Payroll and Benefits Specialist/Manager located in Toronto. This key role involves processing payroll for approximately 700 employees, handling year-end functions, and maintaining compliance with provincial laws. Ideal candidates will have 5-7 years of payroll experience, including certification and proficiency with payroll software like ADP WFN.

Qualifications

• 5-7 years of full cycle payroll experience including year-end functions.
• Experience working in a standalone payroll capacity preferred.
• Experience with Canadian multi-provincial payroll including Quebec.

Responsibilities

• Process bi-weekly and semi-monthly payroll in compliance with internal and external controls.
• Prepare payroll and benefits journal entries and conduct month-end reconciliations.
• Respond to employee requests for payroll information and maintain records in ADP WFN.

Skills

Attention to Detail

Time Management

Organizational Skills

Communication

Interpersonal Skills

Proactivity

Education

PCP/PLP Certification

Tools

ADP WFN

Excel

Job description

Payroll and Benefits Specialist/Manager – ADP WFN Required!

Payroll and Benefits Specialist/Manager – ADP WFN Required!

Position: Payroll and Benefits Specialist/Manager – ADP WFN Required!

Location: Toronto (3 days in office)

Job Type: Permanent

We are looking to hire a dynamic and detailed oriented Payroll and Benefits Specialist/Manager for a great client located in Toronto. This is a stand alone role and will be responsible for managing a payroll register consisting of approx. 700 salaried and hourly employees located across Canada, including Quebec.

Position Summary:

- Process bi-weekly, semi-monthly payroll in compliance with internal and external controls and industry best practices

- Analysis and preparation of remittances including WCB, EHT/QHIP, payroll taxes, RPP, RRSP, provincial medical, etc.

- Prepare payroll and benefits journal entries and analysis of all payroll-related general ledger accounts (i.e. payroll bank account and payroll accrual accounts)

- Month, quarter and year end reporting and reconciliations for various agencies (WSIB, CRA, CNESST)

- Responsible for issuing all required forms including T4, and Relevés 1

- Responsible for all payroll-related information maintenance in ADP Workforce Now

- Respond to government agency requests for information on a timely basis

- Respond to employee/management requests for information on a timely basis

- Develop and deliver training for timekeepers at the sites

- Maintain current knowledge of applicable federal and provincial laws, regulations and reporting requirements relating to salaries, wages, overtime, bonuses, provincial health plans and workers compensation

- Collaborate on the development and utilization of HRIS and payroll software to streamline HR/payroll processes and reporting

- Respond to requests from external consultants (including annual audit, controls testing and pension review)

- Prepare, monitor and report on General and Administrative headcount budget

- Participate in the execution of the annual pay increase program

- Assist with notification of approved grants and payment of vested awards

- Prepare & execute payment of Short-Term Incentive Plan (STIP)

- Review and analysis of all benefit costs for annual budgeting and premium changes

- Liaise with pension recordkeeper to ensure accurate & timely transmission/receipt of retirement savings contributions

- Assist with pension and key control audits

- Respond to employee/management requests for information on a timely basis

- Execute other duties as assigned

Requirements and Skills:

- Minimum 5 to 7 years of full cycle payroll experience, including year-end functions

- PCP/PLP certification and designation

- Multi-provincial Canadian including Quebec payroll experience – preferred

- Exposure to working in a Stand-Alone payroll capacity

- Ability to maintain confidential information and deal with people sensitively and professionally at all times

- Strong attention to detail and excellent time management and organizational skills

- Computer literacy especially with Excel – pivot tables and VLOOKUPs

- Strong communication skills, both written and verbal

- Good interpersonal skills, proactivity and ability to work in a team environment

- Experience working with ADP WFN or other ADP payroll applications

- Ability to work independently with little supervision

- Collaborative, team player, and ability to act as SME in guiding payroll process changes and implement continuous improvement initiatives

To apply, please send your resume in MS Word format to Vanessa Tran at [e-mail].

OUR VIRTUAL DOORS ARE OPEN! We’re also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources, Accounting/Auditing, and Management

• Industries

  Staffing and Recruiting

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