Payroll Benefits Administrator

ProxyLink; Oakville; Hybrid; CAD 60,000 - 65,000; Full time

Job summary

Join a purpose-driven company as a Payroll & Benefits Administrator, where you'll leverage your payroll expertise and analytical skills to enhance workforce strategies. This role offers a hybrid work environment, allowing you to contribute to meaningful projects while enjoying flexibility. You'll be responsible for payroll analytics, compliance, and employee records management, ensuring accuracy and efficiency in all processes. If you're passionate about making a difference in the health and wellness sector, this opportunity is perfect for you!

Qualifications

• 3 years of Canadian payroll experience in a CPG or manufacturing setting.
• Advanced Excel skills for data analysis and reporting.

Responsibilities

• Lead year-end payroll reconciliation and compliance documentation.
• Analyze payroll trends and provide data-driven reports to leadership.

Skills

Excel (VLOOKUP, Pivot Tables)

Payroll Systems

Analytical Skills

Critical Thinking

Benefits Administration

Education

Post-secondary education in Payroll or HR

Certifications (CPA, CHRP)

Tools

Ceridian Dayforce

Job description

This range is provided by ProxyLink. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$60,000.00/yr - CA$65,000.00/yr

Direct message the job poster from ProxyLink

At ProxyLink, we specialize in building meaningful connections between exceptional talent and leading employers across Canada. As a trusted recruitment partner, our mission is to create impactful career matches by combining innovative hiring strategies with a personalized, people-first approach. We’re driven by the belief that investing in people today builds a stronger workforce for tomorrow.

About the Opportunity

Our client, a well-established manufacturer of health and wellness products located on the Oakville/Mississauga border, is currently seeking a Payroll & Benefits Administrator to join their growing team on a full-time, hybrid basis. This role offers the opportunity to contribute to a purpose-driven company while enjoying the flexibility of working on-site three days a week and remotely for the remainder.

If you're someone who thrives on diving into data, enjoys building insightful reports, and is confident with Excel tools like VLOOKUPs, Pivot Tables, and formulas, this position could be your perfect next step!

Position Overview: Payroll & Benefits Administrator

Key Responsibilities

Payroll Analytics & Strategic Reporting

• Lead year-end payroll reconciliation processes and ensure timely submission of compliance documentation such as Canadian T4 slips, U.S. W-2 forms, and ACA reports.
• Support the preparation and remittance of statutory contributions across multiple jurisdictions, including WSIB, EHT, CPP, EI, NYSIF, RRSPs, and 401(k) programs.
• Develop and maintain financial reporting dashboards that track payroll expenditures and benefits costs on a monthly, quarterly, and annual basis.
• Analyze payroll trends and benefit utilization patterns, providing meaningful insights on compensation structures, employee retention, and market benchmarking.
• Present leadership teams with concise, data-driven reports and KPIs to guide strategic workforce planning and cost control decisions.
• Continuously assess payroll and benefits data to highlight potential inefficiencies, ensuring compliance and recommending process enhancements where necessary.

Payroll Operations & Employee Records Management

• Administer the full cycle of payroll data entry, including new employee onboarding, salary changes, transfers, vacation tracking, and leave management (e.g., maternity, disability, and unpaid leaves).
• Maintain highly organized and confidential payroll records and employee files in compliance with company policies and federal/provincial legislation.
• Serve as a key contact for employee payroll inquiries, offering prompt resolution for issues related to compensation discrepancies, benefit deductions, overtime, and retroactive pay.
• Prepare and submit required payroll documents, such as T4s, Records of Employment (ROEs), and other wage-related filings to the Canada Revenue Agency (CRA) and relevant regulatory bodies.

What We’re Looking For

• Post-secondary education in Payroll, Human Resources, Accounting, Business Administration, or a related field.
• Up to three years of Canadian payroll experience, preferably within a consumer-packaged goods (CPG) or manufacturing setting.
• Experience or willingness to be trained in U.S. and international payroll practices (via third-party vendors) is a plus.
• Progress toward, or completion of, recognized certifications such as Canadian Payroll Association (CPA) or CHRP is considered a strong asset.
• Minimum of two years' experience with payroll systems, with preference for proficiency in Ceridian Dayforce or other leading HRIS/payroll platforms.
• Advanced Excel skills, including working knowledge of Pivot Tables, VLOOKUPs, and complex formulas for data analysis.
• Strong analytical and critical-thinking skills, with a solutions-focused mindset and high attention to detail.
• Solid understanding of benefits administration and familiarity with Canadian employment standards and compliance regulations.

Next Steps

Thank you for your interest in this opportunity. If your background aligns with our client’s requirements, a member of the ProxyLink recruitment team will be in touch to discuss the next steps in the hiring process.

We look forward to helping you take the next step in your career journey!

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Customer Service, Marketing, and Finance

• Industries

  Manufacturing, Food and Beverage Manufacturing, and Packaging and Containers Manufacturing

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