Payroll Administrator

Calibre Scientific; Holland (OH); Remote; USD 50,000 - 70,000; Full time

Job summary

A leading company is seeking a Payroll and T&E Administrator to oversee payroll and travel/expense processing, ensuring timely and accurate payments in compliance with laws. Ideal candidates will have strong analytical skills and knowledge of payroll regulations. This full-time position offers an opportunity to work remotely, with responsibilities that include payroll processing, compliance management, and employee inquiries.

Benefits

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Tuition assistance

Disability insurance

Qualifications

• 2+ years of experience in payroll/T&E administration.
• Strong knowledge of payroll regulations and tax laws.
• Excellent proficiency in payroll software.

Responsibilities

• Process bi-weekly/weekly payroll for employees across multiple locations.
• Maintain and update payroll records and ensure compliance with laws.
• Prepare and distribute payroll reports to Finance and HR departments.

Skills

Analytical Skills

Communication

Problem Solving

Adaptability

Customer Service

Education

Associate's degree or equivalent

Tools

Payroll software

Job description

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Position Summary: The Payroll and T&E Administrator manages and oversees all aspects of payroll and travel/expense processing. Ensuring employees are paid accurately and on time, in compliance with all applicable laws and company policies. Demonstrating strong analytical skills, a deep understanding of payroll and T&E systems, and a commitment to confidentiality and accuracy.

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform the following satisfactorily (other duties may be assigned). Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Process bi-weekly/weekly payroll for employees across multiple locations.
• Process travel and expense reports/entries.
• Prepare/upload 401K and FSA/HSA contributions to providers.
• Maintain and update payroll records, including new hires, terminations, and changes in pay or benefits.
• Maintain and update T&E coding as needed due to new hires, terminations, and changes in department, entity, or other information as needed.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Ensure proper expense support for reimbursement.
• Reconcile payroll prior to transmission and validate confirmed reports.
• Prepare and distribute payroll reports to Treasury, Finance and HR departments.
• Prepare reconciliation of T&E expenses and ensure data is entered into the appropriate ERP.
• Respond to employee inquiries regarding payroll/T&E issues or concerns.
• Coordinate with HR and Finance teams to ensure accurate benefit deductions and tax withholdings.
• Assist with year-end processes including W-2s, 1099s, 1094-C, 1095-C and other tax filings.
• Reconcile PTO, FSA/HSA and 401K deductions, usage and submissions.
• Assists with audits, banking, treasury, and year end processes as requested.
• Performs other accounting duties as assigned by the Director of Shared Services.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies.

Adaptability –Accepts criticism and feedback. Adapts to changes in the work environment. Changes approach or method to best fit the situation. Manages competing demands.

Communication – Exhibits good listening and comprehension. Expresses ideas and thoughts in written form. Expresses ideas and thoughts verbally. Keeps others adequately informed. Selects and uses appropriate communication methods.

Business Ethics – Inspires the trust of others. Keeps commitments. Treats people with respect. Upholds organizational values. Works with integrity and ethically.

Customer Service – Displays courtesy and sensitivity. Manages difficult or emotional customer situations. Meets commitments. Responds promptly to customer needs. Solicits customer feedback to improve service.

Problem Solving – Develops alternative solutions. Gathers and analyzes information skillfully. Identifies problems in a timely manner. Resolves problems in early stages. Works well in group problem solving situations.

Teamwork – Balances team and individual responsibilities. Contributes to building a positive team spirit. Exhibits objectivity and openness to others' views. Gives and welcomes feedback. Puts success of team above own interests.

Quality - Applies feedback to improve performance. Demonstrates accuracy and thoroughness. Displays commitment to excellence. Looks for ways to improve and promote quality. Monitors own work to ensure quality.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

Associate's degree or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience. Two plus years of experience in payroll/T&E administration. Strong knowledge of payroll regulations and tax laws (401k, T&E FSA/HSA).

Language Ability:

Read and comprehend simple instructions, short correspondence and memos. Write simple correspondence. Effectively present information in one-on-one and small group situations to customers, clients and other employees. Working knowledge of/Fluency in the English language (spoken and written).

Mathematical Ability:

Add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Compute rate, ratio and percent, and draw and interpret bar graphs.

Reasoning Ability:

Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

To perform this job successfully, an individual should have knowledge and excellent proficiency in payroll software (e.g. Insperity, ADP, Paychex, Workday, etc.).

Certificates and Licenses: None required. Payroll certification (CPP) a plus.

Supervisory Responsibilities: None

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Position is considered remote and will be performed work-from-home or in a self-provided space. Position hybrid if an existing Company site is near enough for employee commute.
• Performs work in indoor conditions 100% of the time.
• Works alone 60% of the time.
• This position requires working with office and computer equipment.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Talk and hear with or without aid 100% of the time.
• Type at a keyboard or computer 100% of the time.
• The vision requirements for this position are close vision (clear vision at 20 inches or less), color vision (ability to identify and distinguish colors), peripheral vision (ability to observe an area up/down or left/right), and ability to adjust focus (ability to adjust eye to bring into focus).
• Ability to sit for long periods of time.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Tuition assistance

Disability insurance

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