Payroll Administrator (Toronto, 4 days/week, 28 hours/week)

Spinal Cord Injury Ontario; Toronto; Hybrid; CAD 42,000 - 52,000; Full time

Job summary

Spinal Cord Injury Ontario is seeking a Payroll Administrator to manage bi-weekly payroll for hourly and salaried staff, administer benefits and pension, and ensure compliance with legislation. This role is hybrid, based at SCI Ontario’s Provincial Office in Toronto, with attendance at departmental staff meetings and other activities as required.

The incumbent will report to the Director, Finance and contribute to accurate payroll processing, year-end reconciliations, and payroll-related

Qualifications

• Three to five years of payroll administration experience, including related experience administering group benefits.
• A minimum of three years of experience with ADP Workforce Now is required.
• Excellent demonstrated knowledge of the Employment Standards Act, payroll legislation, and payroll principles and practices.
• Full proficiency in word processing and spreadsheet applications, including Microsoft Office (Word and Excel).

Responsibilities

• Process bi-weekly payroll for all hourly and salaried staff, including wages, premiums, statutory holiday pay and vacation pay, and ensure proper deductions are made.
• Process new hires, terminations, transfers and promotions accurately and on time, in keeping with policies and procedures.
• Maintain accurate vacation adjustments and prepare bi-weekly reports for review by the Director, Finance.
• Respond to payroll inquiries promptly, accurately and confidentially.
• Maintain payroll records in accordance with legislative retention requirements and prepare bi-weekly and/or monthly operational statistics reports, including payroll summaries.
• Reconcile monthly WSIB amounts to the general ledger and prepare and submit premiums through the WSIB portal.
• Prepare payment requisitions and submit them to the Controller for execution through RBC Express.
• Complete year-end WSIB and Employer Health Tax (EHT) reconciliations, as well as year-end T4 reconciliation and submissions.
• Process garnishments, Records of Employment, T4s and T4/T4A summaries.
• Prepare and submit bi-weekly pension contributions.
• Prepare payroll-related journal entries for import into the financial software, including biweekly payroll and month-end accruals.

Skills

Payroll administration

Employment Standards Act knowledge

Microsoft Office (Word & Excel)

Confidentiality

Independent work

Education

Ontario Secondary School Diploma

Certificate in Payroll Administration

Payroll Compliance Professional (PCP) designation (asset)

Tools

ADP Workforce Now

Job description

Payroll Administrator

(Four Days/Week, 28 Hours/Week)

The Organization

Spinal Cord Injury Ontario is an expert in the field of spinal cord injury (SCI) community services. Founded in 1945 SCI Ontario’s mission is to “provide peer experiences, education, advocacy, and ongoing services for those impacted by spinal cord injuries.” Our Vision: Individuals impacted by spinal cord injuries thriving.

Job Summary

This is an existing position and an active vacancy. As a member of the Finance team, The Payroll Administrator will ensure payroll is prepared and processed accurately and on time, and that appropriate records are maintained in accordance with organizational and governmental requirements. The role also administers group benefits and pension plans and provides effective, professional and confidential customer service to staff.

This position follows a hybrid work arrangement, combining remote work and on-site work at SCI Ontario’s Provincial Office in Toronto, including attendance at departmental staff meetings and other activities as required.

Reporting to the Director, Finance, you will:

Payroll Administration

• Process bi-weekly payroll for all hourly and salaried staff, including wages, premiums, statutory holiday pay and vacation pay, and ensure proper deductions are made.
• Process new hires, terminations, transfers and promotions accurately and on time, in keeping with policies and procedures.
• Maintain accurate vacation adjustments and prepare bi-weekly reports for review by the Director, Finance.
• Respond to payroll inquiries promptly, accurately and confidentially.
• Maintain payroll records in accordance with legislative retention requirements and prepare bi-weekly and/or monthly operational statistics reports, including payroll summaries.
• Reconcile monthly WSIB amounts to the general ledger and prepare and submit premiums through the WSIB portal.
• Prepare payment requisitions and submit them to the Controller for execution through RBC Express.
• Complete year-end WSIB and Employer Health Tax (EHT) reconciliations, as well as year-end T4 reconciliation and submissions.
• Process garnishments, Records of Employment, T4s and T4/T4A summaries.
• Prepare and submit bi-weekly pension contributions.
• Prepare payroll-related journal entries for import into the financial software, including biweekly payroll and month-end accruals.

Benefits and Pension Administration

• Process all additions, deletions and changes to the group benefits and pension plans.
• Reconcile group benefit statements monthly and maintain employee files.
• Collaborate with the Controller, Human Resources and staff on payroll-related processes, benefits and pension administration, reporting and employee data as required.

Qualifications:

Specific Competencies

Required Knowledge

• Three to five years of payroll administration experience, including related experience administering group benefits.
• A minimum of three years of experience with ADP Workforce Now is required.
• Excellent demonstrated knowledge of the Employment Standards Act, payroll legislation, and payroll principles and practices.
• Full proficiency in word processing and spreadsheet applications, including Microsoft Office (Word and Excel).

Interpersonal Skills

• Ability to collaborate effectively and work independently within prescribed guidelines.
• Discretion, diplomacy, patience and a strong commitment to confidentiality.
• Flexibility in style and approach, with the ability to remain focused and maintain a positive, professional and helpful attitude in a dynamic environment.

Problem Solving, Judgment, Creativity

• Strong attention to detail and the ability to identify, set and adjust priorities while managing several responsibilities simultaneously.
• A deadline-driven approach, with the ability to complete tasks with the required sense of urgency.
• Ability to anticipate issues, recommend appropriate action and adapt to changing circumstances.
• Commitment to accurate, timely service delivery in accordance with established procedures.

Communication Skills

• Excellent verbal and written communication skills, including the ability to communicate effectively in individual and group settings.
• Strong technical skills and the ability to provide professional, confidential service to staff.

Education Requirements/Credentials

• Ontario Secondary School Diploma.
• Certificate in Payroll Administration.
• Payroll Compliance Professional (PCP) designation is an asset.

Other

• Ability to work in a demanding, results-oriented office environment involving frequent periods of sustained concentration and data entry.
• Ability to travel to SCI Ontario’s Head Office for departmental staff meetings and other activities, as required.
• The successful candidate will be require to provide a satisfactory Police Record Check and verification of relevant credentials.

Pay Range

$30.17 - $37.71/hour, equivalent to approximately $44,000–$54,905 annually for a four-day, 28hour workweek (0.8 FTE).

Spinal Cord Injury Ontario is an equal opportunity employer dedicated to achieving accessibility in employment for persons with disabilities, while ensuring inclusive, barrier-free selection processes and work environments.

SCIO is committed to equity, diversity and inclusion in our recruitment processes. We strive to create a workplace that reflects the communities we serve, where everyone feels empowered to bring their full, authentic selves to work with a sense of belonging. We encourage applications from individuals who experience barriers to equity.

Reasonable and appropriate accommodation will be provided upon request and addressed confidentially during the recruitment process. We thank all applicants; however, only those under consideration will be contacted.