Payroll Analyst

SmartRecruiters, Inc.; Toronto; On-site; CAD 65,000 - 75,000; Full time

Job summary

Spectrum Health Care in Toronto is seeking a Payroll Analyst to join our corporate team. You will process bi‑weekly and semi‑monthly payroll for staff and contractors, ensure regulatory compliance, and maintain audit‑ready documentation across payroll, accounting and HR systems.

The role involves advanced reconciliations, month‑end closings, year‑end reporting, and delivering data‑driven insights for Finance and senior management.

Qualifications

• Bachelor’s degree in accounting, finance, human resources or related field.
• 3+ years in full-cycle, in-house payroll processing in a high-volume environment.
• PCP designation through the National Payroll Institute.
• Advanced Excel for reporting and analytics with large data sets.
• Knowledge of Canadian federal and provincial payroll legislation.
• Ability to handle confidential information with discretion and high accuracy.

Responsibilities

• Process bi-weekly and semi-monthly payroll for salaried, hourly staff and contractors.
• Prepare remittances and maintain audit-ready documentation for audits.
• Audit and reconcile employee records across payroll, HR and accounting systems.
• Investigate complex payroll questions with accuracy and timely communication.
• Perform month-end journal entries, year-end closing, and generate reports for leadership.
• Analyze payroll data and support system upgrades and automation projects.

Skills

Payroll processing

Advanced Excel

Attention to detail

Communication skills

Education

Bachelor's degree in accounting, finance, human resources or related field

Payroll Compliance Professional (PCP) designation

Tools

Payroll systems

HR systems

Job description

• Compensation: CAD 65,000 - CAD 75,000 - yearly

Company Description

Your happiness and well-being are top priorities at Spectrum! We offer competitive wages, paid sick days, RRSP matching and more!

Spectrum Health Care is looking for a detail‑oriented, analytical Payroll Analyst to join our corporate team in Toronto. Reporting to the Payroll Manager, you will process end‑to‑end payroll for our expanding workforce, ensure accuracy and regulatory compliance, and manage seamless data flow across payroll, accounting, and HR platforms.

The role blends day‑to‑day processing with higher‑level work such as advanced reconciliations, month‑end journal entries, statutory filings, year‑end reporting, and system configuration. You’ll also translate payroll data into clear, data‑driven insights that support Finance, HR, and senior‑management decisions, while serving as a reliable problem‑solver for complex payroll inquiries. The ideal candidate is proactive, comfortable balancing routine tasks with analytical projects, and experienced with payroll, accounting, and HR systems.

Our people are the cornerstone of our business. By joining Spectrum Health Care you will be part of one ofCanada’s Best Managed companiesand a committed member of a team of highly skilled healthcare professionals.

Job Description

• Process bi‑weekly and semi‑monthly payroll for salaried, hourly staff and independent contractors, including final‑wage calculations for off‑boarding (vacation payouts, ROE filings).
• Prepare and submit all required remittances (EI, CPP, WSIB, EHT, payroll taxes, T4/T4A, T2200, etc.), maintain audit‑ready documentation, and support internal/external audits to ensure adherence to evolving Canadian legislation.
• Audit, reconcile, and update employee records across payroll, HR, and accounting systems; partner with HR to coordinate deduction changes, benefit enrollments, and other employee‑data updates.
• Investigate and address complex payroll questions with accuracy, empathy, and timely communication.
• Perform advanced reconciliations, month‑end journal entries, and year‑end closing activities; generate and distribute required reports for finance and leadership.
• Analyze payroll data, produce insight‑driven reports for management, and support system upgrades, workflow refinements, and automation projects.

Qualifications

• Bachelor’s degree in accounting, finance, human resources or related field.
• 3+ years in full-cycle, in-house payroll processing in a high-volume environment.
• Completion of Payroll Compliance Professional (PCP) designation through the National Payroll Institute.
• Advanced Microsoft Excel for reporting, and analytics, including experience with handling large data sets, building pivot tables, crafting complex formulas, and generating key metrics reporting.
• Solid understanding of applicable Canadian federal and provincial payroll legislations, including Ontario Employment Standards, CRA and Service Canada guidelines.
• Adept at identifying emerging problems early and executing swift, practical solutions.
• Critical thinking skills with the ability to identify and resolve problems in a timely manner.
• Ability to handle confidential information with discretion, exceptional attention to detail with a high degree of accuracy.
• Proven ability to multi-task and work in a rapidly changing, fast-paced environment.
• Team player with strong communication and interpersonal skills.
• Willing to work fullyin-office.

Additional Information

Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

This position is a current vacancy

Spectrum Health Care is thrilled to be named one of Canada’s Best Managed Companies. This award recognizes top companies across Canada for overall performance, sustained growth, strategy, capabilities and innovation, culture and commitment, and leadership.

We thank all applicants, however, only those individuals selected for interviews will be contacted.

In accordance with the Accessibility for Ontarians with Disabilities Act 2005, upon request, support will be provided for accommodations throughout the recruitment process.

If you require accommodation because of disability through the recruitment process, please contact Human Resources at ([e-mail]) for assistance.

Spectrum Health Care is committed to fostering, cultivating and building a culture of diversity, equity and inclusion within our organization. We strive to attract, engage and develop a workforce that reflects the diverse communities that we serve and we know a diverse workforce is key to the growth and success of our organization.