Payroll Administrator

Russell Tobin; Windsor; On-site; CAD 52,000 - 65,000; Full time

Job summary

Russell Tobin is seeking a Payroll Administrator to join our Finance and HR teams. The role focuses on accurate and timely payroll processing using ADP Workforce Now, in accordance with Canadian regulations, while maintaining confidentiality and high attention to detail.

The ideal candidate will have 3+ years of hands-on payroll experience, strong problem-solving and communication skills, and the ability to support accounting and administrative tasks in a fast-paced environment.

Qualifications

• Minimum 3 years of hands-on experience with ADP Workforce Now.
• Strong knowledge of Canadian payroll administration and regulations.
• Experience with full-cycle Accounts Payable and Accounts Receivable is preferred.
• Fluent in English, both written and verbal.

Responsibilities

• Maintain and update employee payroll information, including attendance, leave, overtime, benefits, and other payroll-related data.
• Calculate employee wages and benefit entitlements in Canadian currency using ADP Workforce Now.
• Prepare and verify employee earnings statements, including gross and net pay, statutory deductions, garnishments, benefits, RRSP contributions, and other deductions.
• Process regular payroll payments, bonuses, vacation pay, and other special payments accurately and on time.
• Prepare payroll filings and supporting documentation, including T4s, Records of Employment (ROEs), RRSP documentation, and other required statements.
• Prepare, review, and balance period-end payroll reports.
• Reconcile payroll payments and investigate and resolve payroll discrepancies.
• Maintain accurate, organized, and confidential employee, payroll, and financial records.
• Respond to payroll-related questions from employees and management in a professional and timely manner.
• Support the Finance team with accounting, reporting, administrative, and other related tasks as needed.

Skills

ADP Workforce Now

Canadian payroll

Attention to detail

Discretion

Communication

Organizational skills

Analytical skills

Problem-solving

English

Education

Post-secondary education in Accounting/Finance/Payroll Administration

Tools

ADP Workforce Now

Job description

The Payroll Administrator will support the Finance and HR teams by managing accurate and timely payroll processing and related administrative activities. This role requires strong payroll knowledge, attention to detail, confidentiality, and the ability to work effectively in a fast-paced environment. The ideal candidate will have hands-on experience with ADP Workforce Now and a strong understanding of Canadian payroll practices and requirements.

Key Responsibilities

• Maintain and update employee payroll information, including attendance, leave, overtime, benefits, and other payroll-related data.
• Calculate employee wages and benefit entitlements in Canadian currency using ADP Workforce Now.
• Prepare and verify employee earnings statements, including gross and net pay, statutory deductions, garnishments, benefits, RRSP contributions, and other deductions.
• Process regular payroll payments, bonuses, vacation pay, and other special payments accurately and on time.
• Prepare payroll filings and supporting documentation, including T4s, Records of Employment (ROEs), RRSP documentation, and other required statements.
• Prepare, review, and balance period-end payroll reports.
• Reconcile payroll payments and investigate and resolve payroll discrepancies.
• Maintain accurate, organized, and confidential employee, payroll, and financial records.
• Respond to payroll-related questions from employees and management in a professional and timely manner.
• Support the Finance team with accounting, reporting, administrative, and other related tasks as needed.

Requirements

• Minimum 3 years of hands-on experience with ADP Workforce Now.
• Post-secondary education in Accounting, Finance, Payroll Administration, or a related field.
• Strong knowledge of Canadian payroll administration, payroll taxes, employment standards, and related regulations.
• Experience with full-cycle Accounts Payable and Accounts Receivable is preferred.
• Visual experience is considered an asset.
• Fluent in English, both written and verbal.
• Strong attention to detail and accuracy.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to handle confidential and sensitive information with discretion.
• Comfortable communicating with employees, management, and internal departments at various levels.
• Flexible and willing to support a variety of payroll, accounting, and administrative responsibilities

About us

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

Benefits Disclosure

“Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.