Payroll Administrator

The Law Office Management Association (TLOMA); Toronto; On-site; CAD 65,000 - 80,000; Full time

Job summary

Blake, Cassels & Graydon LLP (Blakes) in Toronto is seeking a Payroll Administrator to join the Finance department. The role involves preparing and reviewing payrolls using UKG Kronos, balancing inputs, and processing multi-jurisdiction payrolls for Canada, the UK, and the U.S.

The successful candidate will have a Diploma in payroll or related field, at least three years’ payroll experience (salary administration, confidentiality), and PCP certification in progress.

Qualifications

• Diploma in payroll, accounting, or business-related field preferred.
• Minimum of three years payroll experience; law firm experience is an asset.
• Certified by National Payroll Institute as PCP or pursuing certification.

Responsibilities

• Assist with preparation and review of firm payrolls using UKG Kronos.
• Verify payroll integrity and reconcile inputs against reports.
• Run imports, balance payroll data, and process Canada/UK/US payrolls.
• Input payroll data into UKG and handle direct deposits and exceptions.
• Prepare records for client charges and monthly journal entries.
• Respond to employee inquiries and assist with annual compensation and pension contributions.

Skills

Payroll processing

Payroll software

Data confidentiality

Communication skills

Problem solving

Team collaboration

MS Office

Education

Payroll/Accounting diploma

Three years payroll experience

PCP certification (CPA) in progress

Tools

UKG Kronos Payroll System

Job description

Blake, Cassels & Graydon LLP (Blakes), one of Canada's largest and most successful law firms, has an immediate opening for a Payroll Administrator to join the Finance department in the Toronto office.

Primary responsibilities of the position include, but are not limited to:

• Assisting with the preparation and review of firm payrolls using UKG Kronos (formerly Ultimate Software) applying knowledge of multi-provincial labour standards
• Verifying the integrity of the payroll, which consists of ensuring accuracy of payroll input and verifying output against various reports
• Running of imports into payroll software and balancing
• Inputting information into UKG that is payroll related (direct deposits and exception pay details)
• Assisting with processing of U.K. and U.S. Payrolls for staff on a bi-weekly and monthly basis
• Finalizing payroll processes after balancing and loading direct deposits
• Issuing and verifying manual cheques when required
• Preparing Canada Customs and Revenue Agency Payments
• Reconciling and remitting payment for EHT monthly
• Completing Record of Employments
• Preparing reports for client charges
• Completing monthly journal entries
• Responding to employee inquiries
• Assisting with annual compensation
• Assisting with contributions of Pension and RRSP
• Calculating termination/severance payments as required, keeping in mind legislative requirements

Qualifications

Education/Experience:

• Diploma in payroll, accounting, or business-related field is preferred
• Minimum of three years of payroll experience is required; legal institution experience would be an asset
• Certified by National Payroll Institute (formerly Canadian Payroll Association) as a PCP or in the process of obtaining certification is required.

Skills/Abilities

• Strong verbal and written communication skills
• Ability to multi-task, respond to ad hoc questions and interruptions while meeting deadlines
• Must have ability to maintain confidentiality and practice discretion in interactions and dealings with others
• Works well both independently while at the same time collaboratively with internal clients
• Strong computer skills - MS Windows, Excel and Word
• Ability to handle complex problems and sensitive issues across all offices, such as new hire/termination requirements, special payments and discussions with staff regarding understanding their pay
• Willingness to research issues that arise, such as adjustments to pays, pension contribution and taxable benefits

Compensation

The anticipated annual salary for the Payroll Administrator position is $65,000 - $80,000. Salary levels will be determined commensurate with internal equity, market equity and experience.

Other Relevant Application Information

Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures. The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.

While our experienced team will select and interview successful candidates, Blakes may use Artificial Intelligence (AI) to assist with shortlisting, screening and evaluating applications.

Who We Are

At Blakes, we care about our people. We are committed to providing exceptional experiences for our clients and employees. As a winner of Canada's Top 100 Employers, Canada's Best Diversity Employers and Greater Toronto's Top Employers awards, we understand the importance of fostering an inclusive workplace environment that brings out the best in each person. Our success as a firm starts with hiring top talent, retaining our people and helping them thrive.

No Recruiters or Agencies Please.