Finance Operations Assistant

Blakes; Toronto; On-site; CAD 57,000 - 65,000; Full time

Job summary

Blake, Cassels & Graydon LLP (Blakes) in Toronto is seeking a Finance Operations Assistant to support accounts payable/receivable, trust and matter management. You’ll help with daily cash applications, reconciliations and financial reporting.

The role requires a post-secondary business/ accounting background and strong client service, detail orientation, and teamwork. A proactive, tech-savvy approach is valued.

Qualifications

• Post-secondary education in accounting, business operations or related field.
• Experience in finance operations is an asset.
• Excellent written and oral communication skills.

Responsibilities

• Provide administrative support for accounts payable and receivable processes.
• Assist with cash applications and verify payment details.
• Support matter management and administrative tasks for the firm.
• Manage corporate credit card program reconciliations and records.
• Prepare and distribute routine financial reports to stakeholders.

Skills

Client service orientation

Attention to detail

Time management

Strong communication

Problem solving

Team collaboration

Independent work

Education

Post-secondary accounting/ops field

Tools

Microsoft Office

CMS (Aderant)

Intapp

Job description

Overview Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, has an immediate opening for a Finance Operations Assistant to join the Finance & Accounting department in the Toronto office. Reporting to the Manager, Finance Operations, the Finance Operations Assistant will be responsible for providing administrative support for the accounts receivable, accounts payable, trust and matter management processes.

Responsibilities

• Provide routine administrative and operational support to the Accounts Payable team, including assisting with invoice processing, verbally verifying vendor banking details, responding to payment-related inquiries based on established guidance and escalating exceptions
• Assist with routine daily cash application activities, including ensuring funds are accurately allocated, investigating unidentified payments and referring unusual or complex payments to the appropriate team member
• Support the Matter Management team with routine day-to-day administrative and operational activities, including reviewing and processing matter-related requests and documentation in accordance with established procedures
• Support the administration of the Firm’s corporate credit card program, including administering monthly reconciliations, investigating discrepancies, sourcing missing information, supporting cardholder requests and maintaining accurate records
• Prepare, maintain and distribute accurate standard financial reports to relevant teams and stakeholders
• Enter and maintain accurate and current financial data and records within the Firm’s accounting management system
• Provide backup administrative support across the Finance Operations team, assisting with day-to-day activities and priorities as needed
• Use available technology and approved AI tools to complete routine and repetitive tasks efficiently and identify potential process improvements
• Assist with other ad hoc projects and tasks required by the broader Finance Operations function

Education/Experience

Post-secondary education in accounting, business operations or related field. Recent graduates will be considered for this position. Experience in finance operations, preferably within a professional services environment, is considered an asset.

Skills/Abilities

• Strong client service orientation with excellent written and oral communication skills
• Strong attention to detail and foundational analytical and problem-solving skills
• Strong organizational and time-management skills with the ability to effectively manage priorities and meet deadlines
• Ability to respond professionally to routine client and operational inquiries, and recognize when an issue falls outside established guidance and requires escalation
• Ability to work both independently and collaboratively with a positive approach and a strong commitment to supporting team success
• Proficient in Microsoft Office programs, e.g., Outlook, Word and Excel
• Knowledge of CMS (Aderant) or Intapp considered an asset

Compensation

The anticipated annual salary for the Finance Operations Assistant position is $57,000 - $65,000. Salary levels will be determined commensurate with internal equity, market equity and experience.

Application Information

Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures. The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process, in accordance with applicable laws. Please contact us to request accommodation. While our experienced team will select and interview successful candidates, Blakes may use artificial intelligence (AI) to assist with shortlisting, screening and evaluating applications.

Who We Are

At Blakes, we care about our people. We are committed to providing exceptional experiences for our clients and employees. As a winner of Canada’s Top 100 Employers, Canada’s Best Diversity Employers and Greater Toronto’s Top Employers awards, we understand the importance of fostering an inclusive workplace environment that brings out the best in each person. Our success as a firm starts with hiring top talent, retaining our people and helping them thrive.