Human Resources Coordinator

Blake, Cassels & Graydon LLP; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading Canadian law firm is looking for a Human Resources Coordinator to support its Calgary office. The role involves coordinating HR documents, maintaining employee records, and acting as a key contact for HR initiatives. The ideal candidate has a diploma in Human Resources and 3-5 years of relevant experience, with strong organizational and communication skills. This position offers a dynamic environment focused on employee engagement and support.

Qualifications

• 3-5 years of professional experience in a customer-service-oriented role.
• Basic to intermediate understanding of employment standards legislation for Alberta and Canada.
• Demonstrated ability to work autonomously and with confidentiality.

Responsibilities

• Coordinate employment documents such as offers and terminations.
• Maintain employee records in HR Information Systems.
• Support HR initiatives and manage employee inquiries.

Skills

Organizational skills

Written and oral communication

Attention to detail

Microsoft Office (Excel, Word, PowerPoint)

Problem-solving

Education

Post-secondary diploma or degree in Human Resources

Tools

Human resource management systems (e.g., UltiPro)

Job description

Human Resources Coordinator – Calgary Office

Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, has an immediate opening for an HR Coordinator in the Calgary office.

Reporting to the Director of Administration, the HR Coordinator provides administrative and operational support to the Calgary office and plays a key role in ensuring the smooth operation of day-to-day HR activities.

Primary Responsibilities

• Coordinating and preparing documents related to all aspects of employment, such as offers, departures, role changes and terminations, as well as ad hoc documents
• Maintaining and updating employee records in the Human Resources Information System and other platforms as required
• Coordinating calendars, scheduling meetings and preparing materials/documentation as required to support HR initiatives
• Coordinating employee lifecycle events such as new hire onboarding processes, performance reviews, pay reviews, budget and others as they arise
• Monitoring key employee life events and managing the preparation and delivery of firm gifts/acknowledgements (e.g., births, marriages and funerals)
• Coordinating and processing reimbursement programs (e.g., wellness and education reimbursements) in accordance with firm and vendor policies
• Assisting in the preparation and delivery of key employee events
• Acting as a point of contact for general employee inquiries, ensuring queries are answered, escalated or addressed in a timely manner
• Supporting diversity, equity and inclusion (DEI) and wellness initiatives
• Acting as a key contact for HR, leveraging knowledge of the department’s roles, accountabilities, programs and provisions to effectively and efficiently respond to queries or issues (or direct employees to the right resource)
• Respecting and ensuring a confidential and trustworthy environment

Qualifications

Education and Experience

• Post‑secondary diploma, degree or certificate (completed or in progress), preferably in Human Resources
• 3‑5 years of professional work experience, preferably in a customer‑service‑oriented role or professional services environment
• Basic to intermediate understanding of employment standards legislation for Alberta and Canada

Skills and Abilities

• Demonstrated professional maturity and ability to work autonomously and with the utmost confidentiality
• Knowledge of, and experience with, human resource management systems such as UltiPro (UKG) or similar is considered an asset
• Strong organizational skills, with the ability to operate effectively in a fast‑paced environment, managing multiple tasks and priorities
• Excellent written and oral communication skills with a strong internal service orientation
• Strong attention to detail and creative problem‑solving skills
• Team player who is willing to assist peers as needed
• Intermediate to advanced knowledge of Microsoft Office programs, specifically Excel, Word and PowerPoint
• General knowledge of HR programs and processes

How to Apply

Please submit your application, along with a cover letter and résumé, directly to our application portal.

Equal Opportunity

Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures. The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process, in accordance with applicable laws. Please contact us to request accommodation.