Assistant to the Chief People Officer

Blake, Cassels & Graydon LLP; Toronto; On-site; CAD 65,000 - 85,000; Full time

Job summary

Blake, Cassels & Graydon LLP (Blakes) in Toronto is seeking an Assistant to the Chief People Officer to provide proactive administrative support to the CPO and the HR team. You will coordinate calendars, meetings, travel, and communications while handling confidential information with discretion.

The role requires 2+ years of senior-level admin experience, a strong command of the MS Office suite, and the ability to manage multiple priorities in a fast-paced legal environment.

Qualifications

• Post-secondary education in business administration, human resources or a related field is preferred.
• At least two years' experience providing administrative support to senior leadership.
• Experience supporting Human Resources or People & Culture functions is considered an asset.
• Demonstrated experience managing complex calendars, coordinating meetings and supporting multiple priorities in a fast-paced environment.
• Experience preparing professional correspondence, presentations and reports.

Responsibilities

• Providing comprehensive administrative support to the CPO, including calendar management, meeting coordination and travel arrangements
• Delivering administrative and coordination support to the broader HR team, including scheduling, day-to-day operational and departmental needs, engagement initiatives and internal communications
• Managing communications, including drafting and editing correspondence, presentations and reports, as well as inbox triage and response prioritization
• Supporting data compilation and the development of reports and dashboards to enable informed decision-making
• Coordinating internal and external meetings, including preparation of agendas, materials and follow-ups
• Supporting the planning and execution of HR initiatives, meetings, as well as both internal and external events (e.g., leadership meetings, town halls, offsites)
• Tracking key deliverables, deadlines and action items on behalf of the CPO and maintaining organized filing systems for confidential documents
• Prepare and submit expense reports and reconcile expenses and invoices while maintaining accurate records
• Handling confidential information with discretion, while serving as a professional point of contact and fostering strong relationships across the Firm

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Adaptability

Education

Post-secondary education in business administration or HR

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Word

Job description

Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, has an opening for an Assistant to the Chief People Officer to join our Toronto office.

The Assistant to the Chief People Officer (CPO) provides proactive administrative support to the CPO and the broader HR team through effective coordination, organization, and execution of administrative processes. The successful candidate will be a trusted resource who exercises sound judgment, maintains a high level of confidentiality, and delivers exceptional service while managing multiple priorities in a fast-paced professional environment.

Key responsibilities include, but are not limited to:

• Providing comprehensive administrative support to the CPO, including calendar management, meeting coordination and travel arrangements
• Delivering administrative and coordination support to the broader HR team, including scheduling, day-to-day operational and departmental needs, engagement initiatives and internal communications
• Managing communications, including drafting and editing correspondence, presentations and reports, as well as inbox triage and response prioritization
• Supporting data compilation and the development of reports and dashboards to enable informed decision-making
• Coordinating internal and external meetings, including preparation of agendas, materials and follow-ups
• Supporting the planning and execution of HR initiatives, meetings, as well as both internal and external events (e.g., leadership meetings, town halls, offsites)
• Tracking key deliverables, deadlines and action items on behalf of the CPO and maintaining organized filing systems for confidential documents
• Prepare and submit expense reports and reconcile expenses and invoices while maintaining accurate records
• Handling confidential information with discretion, while serving as a professional point of contact and fostering strong relationships across the Firm

Qualifications

Education & Experience:

• Post-secondary education in business administration, human resources or a related field is preferred
• A minimum of two years of experience providing administrative support to senior leadership, ideally within a professional services or legal environment. Applications from new graduates will also be considered.
• Experience supporting Human Resources or People & Culture functions is considered an asset
• Demonstrated experience managing complex calendars, coordinating meetings and supporting multiple priorities in a fast-paced environment
• Experience preparing professional correspondence, presentations and reports

Skills & Abilities:

• Exceptional organizational and time management skills, with the ability to prioritize effectively and manage competing demands
• Strong attention to detail and commitment to accuracy
• Advanced proficiency in Microsoft Office Suite, particularly Outlook, Word, PowerPoint and Excel
• Excellent written and verbal communication skills, with a high degree of professionalism and sound judgment when handling confidential information
• Highly adaptable, proactive and resourceful, thriving both independently and as part of a team in a fast-paced environment

Compensation

The anticipated annual salary for the Assistant to the Chief People Officer is $65,000 – $85,000. Salary levels will be determined commensurate with internal and market equity and experience.

Blakes wishes to thank all applicants for their interest. However, only those candidates selected for an interview will be contacted.

Other Relevant Application Information

Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures. The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.

While our experienced team will select and interview successful candidates, Blakes may use Artificial Intelligence (AI) to assist with shortlisting, screening and evaluating applications.

Who We Are

At Blakes, we care about our people. We are committed to providing exceptional experiences for our clients and employees. As a winner of Canada’s Top 100 Employers, Canada’s Best Diversity Employers and Greater Toronto’s Top Employers awards, we understand the importance of fostering an inclusive workplace environment that brings out the best in each person. Our success as a firm starts with hiring top talent, retaining our people and helping them thrive.