Payroll Administrator

Lineage Logistics; Milton; On-site; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Payroll Administrator to support payroll processing and administration. This role involves handling payroll for a large employee base, ensuring accuracy and compliance with regulations. The ideal candidate will have extensive experience in payroll processing, strong analytical skills, and the ability to maintain confidentiality. This position offers a fantastic opportunity to kickstart your career within a dynamic company, where success leads to greater responsibilities and promotions. Join a team that values detail-oriented professionals and fosters continuous improvement in payroll practices.

Qualifications

• 5+ years of payroll processing experience in a high-volume environment.
• PCP Certification or working towards designation is preferred.
• Strong knowledge of payroll laws and regulations.

Responsibilities

• Process weekly and bi-weekly payroll for approximately 2000 employees.
• Resolve payroll discrepancies and respond to inquiries in a timely manner.
• Ensure accuracy of employee hours, bonus calculations, and compliance.

Skills

Attention to Detail

Analytical Skills

Problem-Solving

Interpersonal Skills

Communication Skills

Confidentiality

Teamwork

Initiative

Education

PCP Certification

5+ years of payroll processing experience

Tools

Workday

SAP

Kronos

ADP e-Time

Ceridian Dayforce

Microsoft Excel

MS Office

Job description

The Payroll Administrator is responsible for assisting the Payroll Manager with processing payroll on a weekly and bi-weekly basis as well as providing general Payroll support. This position will perform a wide variety of both complex and routine administrative payroll related duties.

Essential Job Functions:

• Perform administrative duties related to processing payroll.
• Provide payroll services through the preparation and processing of weekly and bi-weekly payroll for approximately 2000 employees.
• Audits and enters adjustments to payroll data collection templates.
• Interacts with team members to resolve payroll discrepancies and responds to inquiries in a timely manner.
• Assist with the monitoring of the automated time and attendance system and facilitates corrective action.
• Ensures accuracy of employee hours worked, hours paid, bonus calculation, etc.
• Assists in developing regular audit procedures to ensure ongoing effective processes and compliance.
• Assist with the performance of garnishment administration duties and responsibilities.
• Asks questions when direction is unclear and/or to increase general understanding.
• Works toward executing work correctly within required deadlines.
• Pre/Post administration of secondary Payroll related database (Salesforce).
• Responds to questions and special requests from employees, management, regulatory agencies, in researching laws and regulations regarding taxes and payroll withholding procedures.
• Processes final wages for employee terminations according to provincial legislation and company procedures.
• Periodic union reporting and reconciliation of dues, initiation fees, charitable contributions, etc.

Preferred Skills and Abilities:

• Workday, SAP or other HRIS Systems experience preferred.
• Experience with automated time and attendance systems i.e. Kronos, ADP e-Time, Ceridian Dayforce, etc.
• Advanced Excel skills required. MS Office.
• Strong Attention to Detail.
• Strong analytical and problem-solving skills.
• Ability to interact professionally with all levels of the organization.
• Ability to maintain confidentiality in handling sensitive and personal information.
• Demonstrated proficiency and familiarity with Federal, Provincial and local payroll regulations and other applicable employment laws.
• Must have comprehensive knowledge of Payroll practices and procedures.
• Ability to communicate with technical and non-technical users.
• Ability to work as part of a team and prioritize tasks effectively.

Qualifications:

• 5+ years of payroll processing experience in a high volume environment.
• PCP Certification or working towards designation.
• Experience with multi-province, union and non-union, hourly and salaried payrolls.
• Experience working with Workday is an asset.
• Excellent interpersonal and communication skills, both written and verbal.
• Exhibits sound judgment and can maintain a high degree of confidentiality.
• Demonstrates a team-oriented work style and willingness to support and contribute to team and organizational goals.
• Proven ability to effectively prioritize and organize workflow to ensure deadlines are met in a fast-paced environment.
• Exhibits a continuous improvement mindset; looks for opportunities to enhance processes.
• Takes initiative and accepts accountability for getting work done.
• Demonstrates the ability to quickly understand and analyze issues, and suggest solutions, involving the right people as needed.
• Ability to act with tact and discretion, maintaining confidentiality of files and personal information.
• Demonstrates a positive and professional attitude.
• Extremely detail-oriented with a high level of accuracy.
• Strong knowledge of payroll laws and regulations.
• Highly proficient in Microsoft Excel, Word and Outlook.

Why Lineage?
This is an excellent position to begin your career path within Lineage! Success in this role enables greater responsibilities and promotions! A career at Lineage starts with learning about our business and how each team member plays a part each and every day to