Payroll Administrator

BEST Service Pros; Coquitlam; On-site; CAD 58,000 - 61,000; Full time

Benefits offered by this job

Flexible and hybrid schedules

Competitive wages

Educational grants

Team events and celebrations

Employee recognition programs

Job summary

BEST Service Pros in Coquitlam, BC is seeking a Payroll Administrator to join our team on a 16-month maternity leave coverage. You will process bi-weekly payroll for 600+ union and non-union employees, ensure accuracy, and stay compliant with Employment Standards and collective agreements.

The ideal candidate holds Canadian Payroll Association PCP certification (or working toward it) and has a minimum of 3 years’ full-cycle payroll experience in a high-volume environment.

Qualifications

• 3+ years full cycle payroll experience in a high-volume environment including union and non-union hourly staff.
• Proficient with MS Office; Excel expertise preferred.
• Knowledge of BC, AB, ON labour standards and regulations.
• Ability to meet deadlines with high accuracy and strong reporting skills.

Responsibilities

• Process bi-weekly payroll for 600+ union and non-union employees.
• Handle garnishments, off-cycle payments, and T4 inquiries.
• Maintain personnel files and process terminations and ROEs.
• Reconcile payroll and generate reports; ensure compliance with standards.

Skills

Basic accounting

MS Office

Interpersonal communication

Labour laws knowledge

Attention to detail

Deadline oriented

Organization & time management

Independent and team work

Education

Canadian Payroll Association PCP certification

3 years full cycle payroll experience

Tools

ADP Workforce Now

Job description

ABOUT US:

BEST - For a Cleaner World is a leader in providing premier services in both custodial and maintenance services, to a prestigious and loyal client base. Our Purpose is to create a positive impact on people's lives. Recently recognized by the Deloitte Group as one of Canada's Best Managed Companies – Platinum Standard, and by Waterstone Human Capital as one of Canada's 10 Most Admired Corporate Cultures, we pride ourselves on distinction.

When you join the BEST team, you'll enjoy:

• Flexible and hybrid work schedules for head office positions
• Competitive wages and benefits packages
• An excellent company culture, with access to educational grants and regular team events and celebrations
• Employee recognition and appreciation programs
• Opportunities for career advancement, on-the-job training, and upskilling within a quickly growing company

Job Location: Coquitlam, BC
Shift Type: Full Time/ Matt Leave Coverage
Wage range: $58,000 - $61,000/yearly

PLEASE NOTE THIS POSITION IS FOR A MATT LEAVE COVERAGE FOR 16 MONTHS ***

Job Description:

The Payroll Administrator is responsible for processing bi weekly payroll for over 600 union, non-union, and hourly employees while ensuring a safe and professional work environment, which fosters BEST culture, mission, and values. The incumbent is responsible for completing various activities including but not limited to processing payroll, investigating payroll discrepancies, reconciliations, reporting, while staying up-to-date with Employment Standards and collective agreements. The ideal candidate will demonstrate superior performance in accordance to the Key Performance Indicator (KPI) requirements, anticipate and adapt to change as needed and must be able to communicate clearly and effectively.

Responsibilities and Duties

• Process payroll for over 600union and non union employees
• Process garnishments and off-cycle payments as needed;
• Investigate payroll discrepancies & handle T4 related inquiries;
• Personnel file maintenance (new hires, re-hires, rate changes, personal info changes etc.)
• Process terminations and ROE's:
• Communicate Time and Attendance errors to Team Lead
• Maintain & update training portal (remove terminated employees from portal);
• Reconciliations & reports (payroll, union dues report, seniority report, & more);
• Provide Payroll and Time & Attendance systems training for new Salaried staff;
• Remain up-to-date with Employment Standards, union collective agreements, and company policies;
• Suggest changes and up dates to payroll guide
• Other duties as required.

Skills Required:

• Basic accounting knowledge;
• Proficient with MS Office (Word, Outlook, & intermediate knowledge of Excel);
• Excellent interpersonal & communicational (written & verbal) skills;
• Thorough understanding of BC, AB, & ON labour laws;
• A focus on accuracy and completeness of reporting & analysis;
• Demonstrated ability to meet deadlines;
• Strong organizational, time management, & problem solving skills;
• Must be able to work independently with little supervision & in a team environment.

Education & Experience:

• Canadian Payroll Association PCP certification, or working toward designation will be considered an asset;
• Minimum 3years full cycle payroll experience in a high-volume environment with union and non-union, hourly payroll;
• Experience using ADP Workforce Now considered an asset;
• Acceptable security and criminal record check.

BEST is committed to creating a diverse, equitable, and inclusive workplace. We support the hiring of visible minorities, women, members of the LGBTQ2S+ community, and veterans. We are an equal opportunity employer with the interests of fairness and equality. We will take the necessary measures to ensure that all applicants have equal access to Best Service Pros job opportunities.