Payroll Coordinator

BGIS; Markham; On-site; CAD 58,897 - 70,676; Full time

Job summary

A leading facility management company based in Canada is seeking a Payroll Coordinator to manage payroll processes for union and non-union team members. The ideal candidate will have a community college diploma, 1-3 years of experience, and strong knowledge of Canadian payroll regulations. Responsibilities include payroll processing, data management, and resolving employee queries. This regular contract position offers a salary range from $58,897 to $70,676 per annum based on experience and competencies.

Qualifications

• Minimum of 1-3 years of relevant work experience required.
• Demonstrates interest in Payroll Compliance Practitioner Certification preferred.
• Ability to perform mathematical calculations accurately.

Responsibilities

• Process payrolls for union and non-union employees.
• Review collective agreements and ensure understanding of all pay elements.
• Conduct audit of payroll records for compliance and integrity.
• Answer employee questions about salaries and payments.
• Execute annual year-end activities such as T4 preparation.

Skills

Knowledge of Canadian Payroll rules and regulations

Strong attention to detail and accuracy

Ability to communicate effectively

Ability to resolve payroll issues

Proficient with payroll systems and MS Excel

Education

Community college diploma or equivalent training

Tools

ORC/HCM

MS Excel

Job description

SUMMARY

The Payroll Coordinator is responsible for the accurate and timely processing of payroll for both union and non-union team members.

KEY DUTIES & RESPONSIBILITIES

Payroll Support

• Processes payrolls for union and non-union employees according to established schedules.
• Reviews applicable collective agreements and ensures thorough understanding of all pay elements and schedules for various collective agreements representing unionized team members across the company.
• Reviews applicable policies and documentations and ensures thorough understanding of all pay elements for non-unionized team members.
• Responsible for accurate processing of all payroll elements including but not limited to employee pay, payroll deductions and remittances.
• Performs calculations for items including but not limited to payroll deductions and remittances.
• Conducts audit of payroll records to ensure integrity and compliance with all requirements.
• Assists in the identification and implementation of payroll process and systems enhancements.
• Process timesheets, and expenses.
• Coordinate with P&C about changes in payroll (e.g. terminations, new hires, leaves).
• Update data with salary or wage adjustments.
• Processing of payment to third party vendor’s and update employee changes with internal/external concerned parties.
• Produce reports to upper management upon request.
• Answer employee questions or complaints about salaries and payments.
• Execute annual year end activities such as T4 preparation and pay adjustments.
• Other duties as assigned.

KNOWLEDGE & SKILLS

• Knowledge of Canadian Payroll rules and regulations.
• Community college diploma or equivalent training (e.g. RPA, CET).
• Minimum of 1-3 years of relevant work experience.
• Strong attention to detail and accuracy.
• Ability to administer a process according to established procedures and requirements.
• Ability to identify, investigate and resolve payroll, retirement and benefits-related issues.
• Ability to perform mathematical calculations – additions, subtractions, multiplication, division.
• Ability to process a high volume of data requiring strong attention to detail and accuracy.
• Ability to communicate effectively with others for the purpose of data exchange, clarification and dispute resolution.
• Ability to maintain confidentiality.
• Ability to exercise tact and discretion in handling and communicating sensitive and confidential information.
• Proficient with payroll systems preferably ORC/HCM along with ability to learn new applications quickly. Proficient with MS Excel, Outlook.

Licenses and/or Professional Accreditation

Demonstrates an interest in attaining, certification in progress (actively enrolled) or completion, in one or both – an asset:

• Payroll Compliance Practitioner Certification from Canadian Payroll Association
• Canadian Employee Benefits Certification from International Foundation of Employee Benefits

This is a regular, Contract position with a salary range of $58,897 - $70,676 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.