Payroll Administrator

calgaryjohnhoward; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

The Calgary John Howard Society is seeking a dedicated Payroll Administrator to manage the full payroll cycle for the organization. Reporting to the Accounting Manager, you will ensure accurate semi-monthly payroll processing, maintain records, and oversee benefits and leave administration with compliance to legislation.

Collaborating with Finance, HR, and external providers, you will deliver accurate payroll services and support employees across the agency.

Qualifications

• Experience with full-cycle payroll processing, including deductions and year-end reporting.
• Experience with payroll legislation, Alberta Employment Standards, CRA requirements, CPP, EI and tax.
• Proficiency in Microsoft Office, especially Excel.
• Experience with BambooHR or similar HRIS is an asset.

Responsibilities

• Process full-cycle semi-monthly payroll, including earnings, deductions, and year-end reporting.
• Prepare Records of Employment (ROEs) per Service Canada timelines.
• Maintain payroll and employment records, wage changes, leaves, and terminations.
• Administer employee benefits and leave administration, including deductions and inquiries.
• Ensure payroll accuracy and regulatory compliance across the organization.
• Collaborate with Finance, HR, managers, and external providers to deliver payroll services.

Skills

Attention to detail

Analytical skills

Time management

Independent work

Education

Payroll diploma

PCP designation

Tools

Microsoft Great Plains

BambooHR

Job description

The Agency

The Calgary John Howard Society (CJHS) is a charity that reduces crime and makes Calgary communities safer by helping youth and adults make positive changes and move away from criminal behaviour. We do this by addressing the root causes of crime through housing, education, employment programs and support so that individuals have alternatives to breaking the law. CJHS is committed to restorative justice and an organizational environment that recognizes the dignity and worth of each person. CJHS values diversity and inclusion and welcomes qualified applicants from all walks of life.

The Program

The Finance and Accounting team provides organizational support through the accurate and timely administration of payroll, benefits, employee records, financial reporting, and compliance processes. The team works collaboratively across the agency to ensure employees are paid accurately, benefits are administered effectively, and organizational financial obligations are met in accordance with legislative and regulatory requirements.

The Position

The Payroll Administrator is responsible for the full payroll cycle for the organization. Reporting to the Accounting Manager, this position manages semi-monthly payroll processing, payroll records, source deduction remittances, year-end payroll reporting, benefits and leave administration, and group savings plan administration. The successful candidate will ensure payroll accuracy, legislative compliance, confidentiality, and exceptional service to employees across the agency.

The Payroll Administrator works closely with Finance, Human Resources, managers, employees, benefit providers, retirement savings providers, and government agencies to ensure payroll and benefits services are delivered accurately and in compliance with applicable legislation and organizational policies.

Key Responsibilities

• Process full-cycle semi-monthly payroll, including employee earnings, taxable benefits, statutory and other deductions, payroll adjustments, CRA remittances, reconciliations, and year-end reporting.
• Prepare and submit Records of Employment (ROEs) in accordance with Service Canada requirements and legislated timelines.
• Maintain accurate employee payroll and employment records, including employment agreements, wage and status changes, salary increases, vacation accruals, and terminations.
• Administer employee benefits, including enrollments, changes, terminations, monthly updates, premium deductions, invoice reconciliations, and employee inquiries.
• Support employee leave of absences by updating payroll records and ensuring accurate payroll and benefits of administration throughout the leave period.
• Administer Group RRSP and TFSA plans, including enrollments, contribution changes, deductions, remittances, terminations, and reconciliations.
• Maintain accurate information in BambooHR and payroll systems, reconcile vacation balances, and prepare payroll and benefits reports.
• Review and validate timesheets, work hours, leave balances, and payroll data to ensure accuracy and completeness prior to payroll processing.
• Respond to employee, management, and government agency inquiries regarding payroll, benefits, and employment records.
• Collaborate with Finance, Human Resources, managers, employees, and external providers to ensure payroll accuracy, legislative compliance, and effective service delivery.

Qualifications

Education & Certifications

• Diploma or post-secondary education in Payroll Administration, Accounting, Finance, Business Administration, or a related field.
• Payroll Compliance Professional (PCP) designation.

Experience

• Experience using computerized payroll systems, preferably Microsoft Great Plains, including payroll processing, reporting, reconciliations, and system maintenance.
• Minimum three years of payroll administration experience in a multi-employee environment.
• Demonstrated ability to learn and adapt to new software platforms, technologies, and business processes.
• Experience processing full-cycle payroll, statutory remittances, reconciliations, and year-end payroll reporting.
• Experience administering employee benefits, disability and other leaves, and group savings plans.
• Knowledge of payroll legislation, Alberta Employment Standards, CRA requirements, CPP, EI, income tax, and payroll best practices.
• Demonstrated ability to learn and adapt to new software platforms, technologies, and business processes.
• Experience with BambooHR or a similar HRIS platform is considered an asset.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong attention to detail and demonstrate commitment to accuracy.
• Excellent organizational, analytical, problem-solving, and time-management skills.
• Ability to handle confidential and sensitive employee information with professionalism and discretion.
• Ability to work independently while contributing effectively as part of a collaborative team.

Your past does not define your future. A criminal record will not disqualify you from employment with us; we evaluate each application individually.

The Calgary John Howard Society thanks all applicants; however, only those considered for an interview will be contacted.