Full-Cycle Payroll Specialist | Benefits & Compliance

Calgary John Howard Society; Calgary; On-site; CAD 55,000 - 75,000; Full time

Job summary

The Calgary John Howard Society is seeking a Payroll Administrator to manage the full payroll cycle across the organization, ensuring accuracy, confidentiality, and legislative compliance. Reporting to the Accounting Manager, you will handle semi-monthly processing, ROEs, benefit deductions, and year-end reporting while coordinating with Finance, HR, and external providers.

The ideal candidate has a payroll background with multi-employee experience, a diploma in related field, and knowledge of

Qualifications

• Diploma or post-secondary education in Payroll Administration, Accounting, Finance, Business Administration, or a related field.
• Payroll Compliance Professional (PCP) designation.
• Experience using computerized payroll systems, preferably Microsoft Great Plains, including payroll processing, reporting, reconciliations, and system maintenance.
• Minimum three years of payroll administration experience in a multi-employee environment.
• Demonstrated ability to learn and adapt to new software platforms, technologies, and business processes.
• Experience processing full-cycle payroll, statutory remittances, reconciliations, and year-end payroll reporting.
• Experience administering employee benefits, disability and other leaves, and group savings plans.
• Knowledge of payroll legislation, Alberta Employment Standards, CRA requirements, CPP, EI, income tax, and payroll best practices.
• Demonstrated ability to learn and adapt to new software platforms, technologies, and business processes.
• Experience with BambooHR or a similar HRIS platform is considered an asset.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong attention to detail and demonstrate commitment to accuracy.
• Excellent organizational, analytical, problem-solving, and time-management skills.
• Ability to handle confidential and sensitive employee information with professionalism and discretion.
• Ability to work independently while contributing effectively as part of a collaborative team.

Responsibilities

• Process full-cycle semi-monthly payroll, including employee earnings, taxable benefits, statutory and other deductions, payroll adjustments, CRA remittances, reconciliations, and year-end reporting.
• Prepare and submit Records of Employment (ROEs) in accordance with Service Canada requirements and legislated timelines.
• Maintain accurate employee payroll and employment records, including employment agreements, wage and status changes, salary increases, vacation accruals, and terminations.
• Administer employee benefits, including enrollments, changes, terminations, monthly updates, premium deductions, invoice reconciliations, and employee inquiries.
• Support employee leave of absences by updating payroll records and ensuring accurate payroll and benefits of administration throughout the leave period.
• Administer Group RRSP and TFSA plans, including enrollments, contribution changes, deductions, remittances, terminations, and reconciliations.
• Maintain accurate information in BambooHR and payroll systems, reconcile vacation balances, and prepare payroll and benefits reports.
• Review and validate timesheets, work hours, leave balances, and payroll data to ensure accuracy and completeness prior to payroll processing.
• Respond to employee, management, and government agency inquiries regarding payroll, benefits, and employment records.
• Collaborate with Finance, Human Resources, managers, employees, and external providers to ensure payroll accuracy, legislative compliance, and effective service delivery.

Skills

Attention to detail

Analytical skills

Time management

Discretion/confidentiality

Communication

Education

Diploma or related post-secondary education

Payroll Compliance Professional (PCP) designation

Tools

Microsoft Great Plains

BambooHR

Excel

HRIS

Job description

The Calgary John Howard Society is seeking a Payroll Administrator to manage the full payroll cycle across the organization, ensuring accuracy, confidentiality, and legislative compliance. Reporting to the Accounting Manager, you will handle semi-monthly processing, ROEs, benefit deductions, and year-end reporting while coordinating with Finance, HR, and external providers.

The ideal candidate has a payroll background with multi-employee experience, a diploma in related field, and knowledge of