Payment Services Administrator

University-of-Albert; Edmonton; Hybrid; CAD 52,000 - 70,000; Full time

Job summary

University of Alberta is seeking a Payment Services Administrator to join the Finance Services, Payment & Compliance Services team. The role handles vouchers and payments to external entities with accuracy and proper support documentation.

This term position offers hybrid work with a mix of remote and in-person work at Enterprise Square, and requires adherence to university policies, financial controls, and the ability to coordinate with campus departments and suppliers.

Responsibilities

• Process vouchers and payments to external entities accurately.
• Liaise between campus departments and suppliers to resolve invoicing issues.
• Ensure transactions are supported, authorized and recorded per university policies.

Job description

This position has a term length of1 year plus 1 day.

Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at Enterprise Square.

Shared Services is seeking a smart, approachable, team-oriented individual to join the Finance Services, Payment & Compliance Services team in the position of Payment Services Administrator.

Payment Services Administrators are responsible for ensuring that vouchers and payments to external entities are accurate, appropriately supported, authorized and recorded to the general ledger in the relevant fiscal year. The administrators act as liaisons between the end user (campus departments) and suppliers in resolving invoicing problems by providing information to either party as required and are in alignment with university policies, procedures, collective agreements/terms & conditions and applicable legislation. The system within accounts payable is primarily governed by the financial policies and procedures published in UAPPOL with strict financial controls developed by Shared Services - Financial Services and Finance, Procurement and Planning. The framework ensures the integrity of information in the University's financial systems and mitigates risk factors through segregation of duties. These standards must be administered to enable accurate transmission of data to the general ledger and for records to be easily retrievable by all university stakeholders and internal/external auditors through reports and queries.