Expense Specialist

University of Alberta; Edmonton; Hybrid; CAD 52,000 - 76,000; Full time

Job summary

University of Alberta in Edmonton invites applications for an Expense Specialist in Shared Services. Hybrid role with mixed remote and in-person work at Enterprise Square, Edmonton, reporting to the Team Lead, Compliance Services.

You will ensure timely processing of travel and expense claims, PERs, and card administration, align expenses with policies and legislation, identify issues, and collaborate with Centers of Excellence, faculties, and units to mitigate financial risk while promoting

Responsibilities

• Review, approve, and process all travel and expense claims, PERs, and credit card administration for the university.

Job description

Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at Enterprise Square, Edmonton.

Shared Services is seeking a smart, approachable, team-orientated individual to join the Finance Services, Payment & Compliance Services team. Reporting to the Team Lead, Compliance Services, the new role of Expense Specialist will be responsible for the review, approval, and processing of all travel and expense claims (from operational funding and grants), professional expense reimbursements (PER), and credit card/ Diners card administration (including but not limited to card applications and cancelations, dollar limit change requests, and compromised cards) for the entire university.

The Expense Specialist is accountable for the timely processing, delivery, efficiency, and integrity of payments and
for ensuring expenses claimed are in alignment with university policies, procedures, collective agreements/terms & conditions and applicable legislation. The Expense Specialist will identify errors and/or critical issues and work with the Team Lead and cross-functional partners, Centers of Excellence, and faculties and/or units (where applicable) to address and create solutions that mitigate the potential for financial and/or reputational risk. The Expense Specialist must work collaboratively across stakeholders to understand and foster business relationships with third parties, other Shared Services teams, Centres of Excellence, and faculties/units. The Expense Specialist will contribute to the engagement, collaboration, and team environment, which promotes a service excellence experience that is in alignment with the Shared Services model and vision and that of the University of Alberta. In all facets of this role, the Expense Specialist endeavors to integrate and advance the University's commitments to equity, diversity, and inclusivity.