Expense Specialist

University of Alberta Careers; Edmonton; Hybrid; CAD 65,000 - 90,000; Full time

Job summary

The University of Alberta Careers is hiring an Expense Specialist for Shared Services, Finance Services, Payment & Compliance Services. This hybrid role combines remote work with on-site tasks at Enterprise Square, Edmonton.

You will review and approve expense claims, ensure adherence to university policies and legislation, and collaborate with cross-functional partners to mitigate financial and reputational risk.

Responsibilities

• Review, approve and process travel and expense claims (operational funding and grants).
• Process professional expense reimbursements (PER) and manage credit card/Diners card administration.

Job description

Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at Enterprise Square, Edmonton.

Shared Services is seeking a smart, approachable, team-orientated individual to join the Finance Services, Payment & Compliance Services team. Reporting to the Team Lead, Compliance Services, the new role of Expense Specialist will be responsible for the review, approval, and processing of all travel and expense claims (from operational funding and grants), professional expense reimbursements (PER), and credit card/ Diners card administration (including but not limited to card applications and cancelations, dollar limit change requests, and compromised cards) for the entire university.

The Expense Specialist is accountable for the timely processing, delivery, efficiency, and integrity of payments and
for ensuring expenses claimed are in alignment with university policies, procedures, collective agreements/terms & conditions and applicable legislation. The Expense Specialist will identify errors and/or critical issues and work with the Team Lead and cross-functional partners, Centers of Excellence, and faculties and/or units (where applicable) to address and create solutions that mitigate the potential for financial and/or reputational risk. The Expense Specialist must work collaboratively across stakeholders to understand and foster business relationships with third parties, other Shared Services teams, Centres of Excellence, and faculties/units. The Expense Specialist will contribute to the engagement, collaboration, and team environment, which promotes a service excellence experience that is in alignment with the Shared Services model and vision and that of the University of Alberta. In all facets of this role, the Expense Specialist endeavors to integrate and advance the University’s commitments to equity, diversity, and inclusivity.