Payment Services Administrator

The University of Alberta; Edmonton; Hybrid; CAD 42,000 - 60,000; Full time

Job summary

The University of Alberta in Edmonton is seeking a Payments Services Administrator for Shared Services, Finance Services, Payment & Compliance Services. The role is hybrid with a mix of remote and in-person work, with primary duties at Enterprise Square.

As a Payments Services Administrator, you will ensure vouchers and payments to external entities are accurate, properly supported, authorized, and recorded to the general ledger in the relevant fiscal year, and act as a liaison between campus

Responsibilities

• Ensure vouchers and payments to external entities are accurate and properly supported, authorized and recorded to the general ledger.
• Resolve invoicing problems by liaising between campus departments and suppliers, providing information as required.
• Adhere to university policies, procedures, collective agreements/terms & conditions and applicable legislation. Implement controls to ensure data integrity in financial systems.

Job description

This position has a term length of1 year plus 1 day.

Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at Enterprise Square.

Shared Services is seeking a smart, approachable, team-oriented individual to join the Finance Services, Payment & Compliance Services team in the position of Payment Services Administrator.

Payment Services Administrators are responsible for ensuring that vouchers and payments to external entities are accurate, appropriately supported, authorized and recorded to the general ledger in the relevant fiscal year. The administrators act as liaisons between the end user (campus departments) and suppliers in resolving invoicing problems by providing information to either party as required and are in alignment with university policies, procedures, collective agreements/terms & conditions and applicable legislation. The system within accounts payable is primarily governed by the financial policies and procedures published in UAPPOL with strict financial controls developed by Shared Services - Financial Services and Finance, Procurement and Planning. The framework ensures the integrity of information in the University's financial systems and mitigates risk factors through segregation of duties. These standards must be administered to enable accurate transmission of data to the general ledger and for records to be easily retrievable by all university stakeholders and internal/external auditors through reports and queries.