PASS – Temporary Human Resource Assistant

Waterloo Catholic District School Board; Kitchener; On-site; CAD 70,000 - 82,000; Full time

Job summary

The Waterloo Catholic District School Board is hiring a Temporary Human Resources Assistant to support staffing, leaves, benefits, and HRIS administration at the Catholic Education Centre in Kitchener, Ontario. You will act as the first point of contact for staff and unions and assist HR Officers with staffing and onboarding.

The role requires a two-year HR-related diploma, strong interpersonal skills, and knowledge of HRIS and applicant tracking systems.

Qualifications

• Two-year post-secondary diploma in Human Resources, Business, or related field or equivalent experience.
• Experience in HR administration, preferably in union/public sector.
• Knowledge of employment legislation, collective agreements, and board procedures.
• Familiarity with HRIS platforms and applicant tracking systems.

Responsibilities

• Serve as frontline contact for staff, unions, and supervisors regarding collective agreements and board procedures.
• Support annual staffing processes including layoffs, surplus, and recall activities.
• Post positions, coordinate staffing workflows, and support supply coverage requirements.
• Screen applications and credentials and recommend candidates for interviews.
• Review and administer employee leaves, including ESA and collective agreement leaves.
• Facilitate onboarding and new hire orientation sessions.
• Enter and maintain employee data in HRIS systems.
• Liaise with benefit vendors to respond to inquiries and support CUPE EWBT benefits.
• Provide timely HR information to employees, supervisors, Payroll, and Pension staff.

Skills

Interpersonal skills

Organizational skills

Customer service

Communication skills

Independent judgment

Confidentiality

Education

Two-year post-secondary diploma in HR or related field

Tools

iSYS

Edsembli

Apply to Education

Applicant Tracking Systems

Microsoft Office

Job description

PASS – Temporary Human Resource Assistant – September 14, 2026 to October 31, 2026

The Waterloo Catholic District School Board serves over 38,000 learners and provides services to students in 53 schools (Kindergarten to Grade 12 and adult learners) across the Waterloo Region.

The Board conducts intentional recruitment and selection as it seeks to achieve a state of greater equity for employees and students and to diversify its workforce.

All qualified applicants are welcome and encouraged to apply and applicants may choose to indicate if they are from a group who has experienced racial or social discrimination. Self-identification data will be used as a consideration in this posting. Aggregate data will be stored anonymously to support improvements to the Board's hiring processes.

General Description of Duties:

The Human Resources Assistant is the initial point of contact for staff, and supervisors, and union representatives providing front-line support related to collective agreements, Board procedures, staffing, and employee inquiries within a unionized educational environment. The role supports HR Officers with staffing processes, leaves, benefits, and HR system administration, exercising sound judgment, and maintaining confidentiality.

Key Responsibilities:

• Act as the first point of contact for staff, union inquiries, and supervisors regarding collective agreement interpretation and Board procedures
• Support the HR Officer with annual staffing processes, including layoffs, surplus, and recall activities
• Post positions, coordinate staffing workflows, and support supply coverage requirements
• Screen applications and credentials and recommend candidates for interviews
• Review, approve, and administer employee leave requests, including ESA and collective agreement leaves
• Facilitate onboarding and new hire orientation sessions
• Enter, update, and maintain employee job, payroll, and leave information in HR information systems
• Liaise with benefit trust vendors to respond to inquiries and support the accurate administration of CUPE EWBT benefits
• Provide timely, accurate HR information to employees, supervisors, administrators, Payroll, and Pension staff

Minimum Requirements:

• Two ‑ year post ‑ secondary diploma in Human Resources, Business, or a related field, or an equivalent combination of education and experience
• Experience in human resources administration, preferably in a unionized or public ‑ sector environment
• Working knowledge of employment legislation, collective agreements, and Board ‑ level procedures
• Strong knowledge of HRIS platforms (iSYS, Edsembli, Apply to Education) and Applicant Tracking Systems and Microsoft applications.
• Strong interpersonal, organizational, customer ‑ service, and communication skills
• Ability to exercise independent judgment, manage competing priorities, and maintain confidentiality

Desired Assets:

• CHRP designation is considerted an asset

Salary Range: Level 3, $69,591.53 - $81,870.19 per year in accordance with the PASS Terms of Employment.

Hours of Work: Temporary, full-time, 35 hours per week / 52 weeks per year (Contract period: As soon as possible to October 31, 2026)

Location(s): Catholic Education Centre, 35 Weber Street West, Unit A, Kitchener, Ontario.

On-Site Work Requirement(s):

The successful incumbent is to be available to work on-site a minimum of three (3) days per week. During peak operational periods, this position may be required to work on-site up to five (5) days per week to support organizational needs. For more information please review the Board Administrative procedure - Remote Work - APS049.

To request this file in large print, please email [e-mail]. If you require a disability related accommodation to participate the recruitment process, please contact us at [phone], extension 2368 to discuss your needs under the Human Rights Code. Responses to inquiries will be provided within 72 hours.

At WCDSB, we are committed to respecting your privacy and will take appropriate measures to protect any personal information you may share with us through the job application process. Personal information is collected under the authority of the Education Act, R.S.O. 1990, c. E.2, s. 171(1)3, and pursuant to section 28(2) of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). The information collected will be used for the purpose of determining eligibility and qualifications for employment and for administering human resources and employment-related functions. Questions regarding this collection may be directed to the Board's Privacy Officer at 519-578-3660 ext. 2381.

The successful candidate will be required to produce a satisfactory Criminal Background Check. For further information refer to policy APS 038 on the website of the Waterloo Catholic District School Board.