Benefit and Leave Administrator Term

Ottawa Catholic School Board; Ottawa; On-site; CAD 71,000 - 81,000; Full time

Benefits offered by this job

Pension package

Job summary

Ottawa Catholic School Board is seeking a Benefit and Leave Administrator on a temporary full-time basis in Ottawa. The role focuses on administration of annual leave entitlements and Group LTD for all employees, handling data entry and reports with attention to detail.

Ideal candidates will have a diploma or related education, 3 years of experience, and strong Excel/Google Sheets skills. The position offers a pension package and a start date as soon as possible, with anticipated end around Oct

Qualifications

• Diploma or post-secondary education in a related field.
• 3 years of related experience in a similar role.
• Strong proficiency with Google Sheets and Excel (functions, filters, pivot tables).
• Excellent organizational and communication skills with a focus on customer service.

Responsibilities

• Enter and adjust medical leave absences in Apply To Education.
• Allocate and adjust absence entitlements for new hires and changes.
• Administer LTD benefits premiums for all staff in the portfolio.
• Prepare attendance reports.
• Advise employees on extended medical leave and LTD processes.
• Liaise with Insurance Companies and complete Employer forms.
• Bi-weekly import of absence data from Apply To Education to K212.
• Review vacation balances and manage annual payout.

Skills

Google Sheets/Excel proficiency

Attention to detail

Organizational and communication

Customer service focus

Analytical and time management

Education

Diploma or related post-secondary education

3 years related experience

Tools

K212

Laserfiche

myOCSB

Crystal reporting

Job description

Human Resources

Non Affiliated (PES3A)

The OCSB is currently seeking a Benefit and Leave Administrator Term . The possible work addresses for this position can be found in our .

Why Work With The Ottawa Catholic School Board: The OCSB proudly serves over 50,000 students across 90+ work locations. We offer an education that respects all faiths' universal values and is grounded in Catholic principles. We foster innovation to inspire Deep Learning so that all can realize their full potential. We offer a collaborative work environment, fulfilling careers, and the opportunity to make a difference in our students' lives.

The OCSB is committed to equitable hiring, employment and promotion practices and is dedicated to an inclusive workforce that reflects the diversity of our students and our communities. The OCSB is actively seeking applications from Indigenous peoples, Black and racialized people, persons with disabilities, people from gender diverse communities and/or people with intersectional identities, as well as individuals who can contribute to continuous diversification of ideas.

The Ottawa Catholic School Board acknowledges that the land on which our schools are located is the traditional unceded territory of the Algonquin Anishnabek Peoples. We extend our respect to all First Nations, Inuit and Métis Peoples for their valuable past and present contributions to this land.

Under the direction of the Team Lead of HR Operations, the HR Administrator Leave and Benefits, is responsible for the administration of annual leave entitlements and Group LTD Insurance Plans for all employees identified under the applicable portfolio as determined by the Supervisor.

This temporary role is a great fit for someone who is deadline-driven as there is a high volume of weekly data entry work. This person will have exceptional oral and written communication skills, is highly organized and detail-oriented, and has the ability to prioritize and multitask.

Job Description

• Responsible for entering and adjusting medical leave absences in Apply To Education
• Allocate and adjust absence entitlements for new hires and position/FTE changes
• Responsible for the administration of LTD benefits premiums for all staff within the portfolio
• Prepare attendance reports
• Advise employees on extended medical leave of their sick leave balance and the process for applying for LTD
• Liaise with Insurance Companies and complete Employer forms
• Responsible for the bi-weekly import of all absence data from Apply To Education to K212
• Responsible for reviewing vacation balances and managing the annual vacation payout process
• Respond to inquiries from employees, supervisors, union representatives, and outside agencies
• Performs other duties as assigned by the Supervisor

Required Qualifications

• Diploma or other post secondary education in a related field
• 3 years of related experience
• Strong understanding of Google sheets and Excel using functions, filters, data sorts and pivot tables
• Demonstrated attention to detail
• Excellent organizational and communication skills
• Demonstrated customer service focus
• Strong analytical and time management skills
• Individuals who possess an equivalent combination of education and experience may also be considered

In Addition, The Following Will Be Considered An Asset

• CHRP/CPHR designation
• Experience using HR Information Systems (HRIS) to access, input and compile data
• Experience with the Google Suite of Applications (Docs, Sheets, Forms, Sites, Drive, Email, Calendar, etc)
• Knowledge of Employment Standards Act, the Ontario Labour Relations Act and Service Canada Programs
• Previous school board experience
• Experience using K212, Laserfiche and myOCSB and familiar with Crystal reporting

This is a temporary full time (1.0 FTE) position with an annual salary range of $71,312 - $80,595 . A pension package is also available.

The anticipated start date will be as soon as possible until approximately October 30, 2026. There is a possibility this assignment may end early.

AI may be utilized throughout the selection and recruitment process.

Pursuant to the Accessibility for Ontarians with Disabilities Act (AODA), if you require accommodations at any time throughout the application process, please contact the Human Resources Department via email at [e-mail] prior to the posting closing date so that appropriate arrangements can be made.

Information Collection Authority and Purpose: Pursuant to the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and the Personal Health Information Protection Act (PHIPA) , personal information is collected under the statutory authority of Section 265(1)(d) of the Education Act , as amended. This information may be utilized for any or all of the primary administrative functions relating to the operational activities of the Ottawa Catholic School Board, including educational programs and services, student records, and interactions with Ministries of the Government of Ontario. The Boards , the , and the supplementary document are accessible on the Boards website at www.ocsb.ca. Inquiries may be directed to the school Principal or to the Privacy Officer, Ottawa Catholic School Board, 570 West Hunt Club Road, Nepean, ON K2G 3R4. Contact information: 613-224-2222 | [e-mail] .