Parts Coordinator

McBride Career Group Inc.; Calgary; On-site; CAD 42,000 - 63,000; Full time

Job summary

MK Auto Group is seeking a Parts Coordinator to streamline parts handling, verify orders against vendor invoices, and ensure accurate documentation for production and management staff. You will receive and inventory parts, coordinate with technicians, and participate in daily production/release meetings to provide key information.

The role requires high organization, attention to detail, and effective communication in a fast-paced automotive environment in Alberta, Canada.

Qualifications

• Canadian work authorization with no sponsorship required.
• Proficient with MS Office and Summit software.
• Highly organized with ability to manage multiple parts and documentation.
• Strong reading, writing, and verbal communication.
• Able to work independently and as part of a team.

Responsibilities

• Receiving and inventory of parts, ensuring orders match vendor invoices.
• Verify accuracy on arrival; note omissions or damage with management.
• Mark and store parts with correct work order numbers.
• Process return slips for vendor returns and file documents.
• Record and scan payable invoices; compare against estimates.
• Track status of incoming parts for next day orders.
• Enter details of received parts into the system.
• Process all documentation for accounting and front office.
• Contribute to daily production/release meetings with key information.
• Maintain organized, accessible records and documentation.
• Support in logistics and coordination with technicians.

Skills

Highly organized

Strong communication

Ability to prioritize

Works under pressure

Independent worker

Tools

MS Office

Summit

Job description

PARTS COORDINATOR:

The Parts Coordinator increases the efficiency of the store by ensuring that parts are received, controlled, and delivered to appropriate technicians as needed. He/she must be highly organized and must keep excellent documentation, to minimize losses. He/she must be able to read and understand the estimate to ensure the parts received match the parts ordered and must communicate well with all production and management staff. Participate in daily production/release meetings to provide key information to managerial staff.

ACCOUNTABILITY & RESPONSIBILITY OF POSITION:

• Receiving / Inventory of Parts:
• Receive all parts and verify that the order is accurate and complete and matches the vendor’s invoice
• (Best practice is to do it while the driver is on-site to allow any omissions or damage to be noted and shared with management).
• Mark and store all received parts with the proper work order number in an appropriate location.
• Check for returned parts for that vendor and make sure you get a parts return slip. Ensure all documentation is delivered to front office management.
• Upon completion of the repair, return unnecessary parts for credit and document this activity.
• Check daily on the status of incoming parts for the next day’s orders.
• Upon receipt of the correct parts, enter and scan all payable invoices.
• Compare vendor invoice against estimate for accuracy of parts received.
• Detail work as required.

Required Education, Skills, and Qualifications:

• Valid status in Canada and can work for any employer without the need for sponsorship.
• Keyboarding and computer operation skills.
• Proficient with MS Office and has working knowledge of Summit.
• Work independently without close supervision.
• Works well with others & a positive work ethic.
• Flexible/adaptable to constant change.
• Highly organized; ability to handle multiple concurrent assignments.
• Ability to prioritize, organize, and plan work under own initiative.
• Strong communication skills (reading, writing, speaking, listening).
• Motivated and follows instructions.
• Works well under pressure.

Why Join Us?

MK Auto Group is dedicated to providing a positive work environment that supports the growth and development of our employees. We understand that our employees are our greatest asset and we strive to create a workplace that is both rewarding and fulfilling.

Here are some of the reasons why you should join our team:

• Tools for Ease of Repair: We provide our technicians with the latest tools and equipment to ensure that repairs are done efficiently and effectively.
• Good Wages:We offer competitive wages to attract and retain the best talent in the industry.
• Well-Lit and Spacious Bay: Our facility is well-lit and spacious, providing our technicians with a comfortable and safe working environment.
• Steady Hours: We offer steady hours to provide our employees with a work-life balance that is essential for family comfort and peace of mind.
• Continuous Flow of Work: We have a steady flow of work, which means that our technicians are always busy and have job security.

At MK Auto Group, we are committed to giving back to the community and frequently organize corporate events and activities that promote teamwork, build camaraderie, and foster a sense of community within our organization.

Join our team and be part of a company that values its employees and strives for excellence in everything we do.

AboutMK Auto Group

MK Auto Group is a dynamic and expanding organization made up of leading automotive companies specializing in collision repair, vehicle servicing, and custom styling. Our team of over 250 dedicated professionals proudly supports a growing network that includes CARSTAR Collision facilities, Country Hills Collision, Force Auto Styling, Calgary Rim Repair, and Elboya Mechanical.
From expert repairs to complete vehicle transformations, MK Auto Group is committed to innovation, quality, and excellence in every aspect of the automotive experience.