Part-Time HR Generalist

Algonquin Students' Association; Ottawa; On-site; CAD 25,000 - 41,000; Part time

Job summary

Algonquin Students' Association is seeking a Part-Time HR Generalist to support onboarding, offboarding, and HR operations. You will help maintain BambooHR records, assist with benefits and training, and coordinate recruitment administration while ensuring confidentiality and high-quality HR support.

The role requires organizational excellence, strong communication, and a proactive approach, with a focus on accurate data, efficient workflows, and responsive service to staff and managers.

Qualifications

• Completed a diploma or certificate in Human Resources or a related field.
• Excellent interpersonal and communication skills, both written and verbal.
• Familiarity with HR software (HRIMS) and Microsoft Office Suite is an asset.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.

Responsibilities

• Support onboarding and offboarding processes to ensure a seamless experience.
• Maintain accurate employee records and assist with HRIMS forms and workflows.
• Assist with recruitment administration, including interview scheduling and candidate communications.
• Provide HR support across training, benefits administration, and day-to-day HR tasks.
• Produce HRIMS reports and help identify recurring data or workflow issues.

Skills

Organizational Skills

Attention to Detail

Confidentiality

Customer Service Orientation

Adaptability

Education

Diploma/Certificate in HR

Tools

HRIMS

Microsoft Office

Job description

Part-Time HR Generalist

Reports To: Senior Manager, HR

Mission: To create an environment that inspires a passion for student success.

Desired Results of the Position:

• A seamless and supportive employee onboarding and offboarding process that fosters a positive experience.
• Accurate and up-to-date employee records that enhance HR operational efficiency.
• A workplace culture enriched by effective engagement initiatives and high-quality HR support.
  

Nature and Scope

The Part-Time HR Generalist supports the HR team by managing key administrative and operational HR tasks. This role is critical in ensuring smooth day-to-day operations, providing assistance across recruitment, training, and benefits administration. The position requires confidentiality, excellent organizational skills, and a proactive approach to problem-solving.

Job Duties

HRIMS Administration

• Maintain accurate employee records in BambooHR, entering approved employment changes and organizing supporting documents.
• Review HRIMS records for missing or inconsistent information, correct routine errors and refer matters requiring an HR decision to the Senior Manager, HR.
• Support HRIMS forms, workflows and user access, and assist employees and managers with routine system questions.

Employee Lifecycle

• Coordinate onboarding and offboarding tasks in BambooHR and follow up with managers and payroll on outstanding items.
• Maintain leave, training, certification and policy acknowledgement records, following up on missing or expiring items.
• Share approved employee changes with payroll and benefits contacts as needed.

Reporting and HR Support

• Prepare HRIMS reports for review by the Senior Manager, HR and identify recurring data or workflow issues.
• Assist with recruitment administration, including interview scheduling and candidate communications, and provide other related HR support as assigned.
• Other duties as assigned.

Core Competencies

• Organizational Skills
• Attention to Detail
• Confidentiality
• Customer Service Orientation
• Adaptability

Desired Skills and Qualifications

• Completed a diploma or certificate in Human Resources or a related field.
• Excellent interpersonal and communication skills, both written and verbal.
• Familiarity with HR software (HRIMS) and Microsoft Office Suite is an asset.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.