Part-Time Finance & Operations Coordinator

Paralucent; Toronto; Hybride; CAD 30 000 - 47 000; Temps partiel

Résumé du poste

Paralucent is seeking a Part-Time Finance & Operations Coordinator to manage day-to-day finance administration in a hybrid Toronto setting. The role focuses on invoicing, collections, and financial record-keeping with independent work style in a growing small business.

You will support payroll, month-end close, and reporting while improving processes and maintaining accurate records. Experience in tech services or contractor-based environments is a plus.

Qualifications

• Three or more years of experience in bookkeeping, accounting coordination, finance administration, or a similar position.
• Hands-on experience with accounts receivable, accounts payable, invoicing, collections, and reconciliations.
• Experience using QuickBooks Online.

Responsabilités

• Prepare and issue client invoices.
• Monitor accounts receivable and follow up professionally on outstanding payments.
• Match payments and remittances to invoices.
• Coordinate the collection of timesheets, unit sheets, purchase orders, and other billing information.
• Review and coordinate vendor and contractor payments.
• Verify contractor hours, rates, timesheets, and payment calculations.
• Maintain accurate records in QuickBooks Online.
• Complete bank and credit-card reconciliations.
• Assist with payroll administration and month-end activities.
• Prepare recurring cash-flow, aging, invoicing, and collections reports.
• Support project-level revenue, cost, utilization, and profitability reporting.
• Maintain organized electronic finance records.
• Document and improve finance and administrative processes.
• Identify opportunities to improve workflows using Excel, Power Automate, and related tools

Connaissances

bookkeeping

accounts receivable

invoicing

reconciliations

Excel

Microsoft 365

Outils

QuickBooks Online

Excel

Power Automate

HubSpot

Power BI

Description du poste

Toronto, Ontario | Hybrid/Flexible | 20 hours per week
Initial six-month contract, with potential to extend

Paralucent is looking for a dependable and detail-oriented Part-Time Finance & Operations Coordinator to take ownership of our day-to-day finance administration and help improve our internal processes.

This role is well suited to an experienced bookkeeper, accounting coordinator, or finance administrator who enjoys working independently in a growing small-business environment. You will manage recurring financial activities, follow up with clients and contractors, maintain accurate records, and help ensure important details do not fall through the cracks.

What You’ll Do

• Prepare and issue client invoices

• Monitor accounts receivable and follow up professionally on outstanding payments

• Match payments and remittances to invoices

• Coordinate the collection of timesheets, unit sheets, purchase orders, and other billing information

• Review and coordinate vendor and contractor payments

• Verify contractor hours, rates, timesheets, and payment calculations

• Maintain accurate records in QuickBooks Online

• Complete bank and credit-card reconciliations

• Assist with payroll administration and month-end activities

• Prepare recurring cash-flow, aging, invoicing, and collections reports

• Support project-level revenue, cost, utilization, and profitability reporting

• Maintain organized electronic finance records

• Document and improve finance and administrative processes

• Identify opportunities to improve workflows using Excel, Power Automate, and related tools

What We’re Looking For

• Three or more years of experience in bookkeeping, accounting coordination, finance administration, or a similar position

• Hands-on experience with accounts receivable, accounts payable, invoicing, collections, and reconciliations

• Experience using QuickBooks Online

• Strong Microsoft Excel skills

• Experience with Microsoft 365, including Outlook, Teams, OneDrive, and SharePoint

• Excellent attention to detail and organizational skills

• Clear, confident, and professional communication

• The ability to work independently, manage recurring deadlines, and raise issues early

• Sound judgment and discretion when handling confidential information

• Legal eligibility to work in Canada

Experience in technology consulting, professional services, staffing, or a contractor-based business would be an asset. Familiarity with payroll, HubSpot, Power BI, Power Automate, or UiPath would also be helpful.

How We Work

Our core values guide how we work and who we hire. We are looking for someone who is:

• Driven

• Takes Ownership

• Creative Problem Solver

• Humbly Confident

• Customer Centric

You should be comfortable taking responsibility, following through on commitments, improving processes, and building positive relationships with clients, contractors, vendors, and colleagues.

What Success Looks Like

During the initial six-month contract, you will help us:

• Establish consistent invoicing and collections processes

• Keep accounts receivable current and actively managed

• Ensure contractor and vendor payments are accurate and completed on time

• Maintain clean and current financial records

• Complete reconciliations and recurring finance activities on schedule

• Provide concise and reliable reporting

Contract Details

• Approximately 20 hours per week

• Initial six-month contract

• Flexible schedule, with some availability during regular business hours

• Potential for extension or evolution into a longer-term role

• Compensation based on experience and engagement structure