Accounting Coordinator

Abilities Centre; Whitby; On-site; CAD 41,000 - 50,000; Full time

Benefits offered by this job

Employer paid benefits

CAA membership

Flexible work environment

Facility access

Job summary

Abilities Centre in Whitby, Ontario is seeking an Accounting Coordinator to provide day-to-day financial administration for the finance department. You will process invoices, manage accounts payable and receivable, reconcile bank statements, and support budgeting and reporting.

This full-time salaried position offers a competitive salary and 100% employer-paid benefits, plus flexible work environment and access to our sport, fitness and recreational facilities.

Qualifications

• Post-secondary degree, diploma or certificate in Finance, Accounting, Business Administration or related field.
• Solid understanding of basic accounting principles.
• 2+ years of related bookkeeping experience in Finance or Accounting.
• Not-for-profit, charity, or small business sector experience preferred.

Responsibilities

• Process invoices and accounts payable in Oracle NetSuite.
• Process payments by cheque and EFT; maintain filing systems.
• Prepare bank reconciliations and cash flow forecasts.
• Manage receivables – issue invoices and track payment status.
• Support budgeting/forecasting processes; assist with audits.

Skills

Accounting principles

Bookkeeping

Microsoft Office 365

Excel (advanced)

Communication

Education

Finance/Accounting/Business Admin degree/diploma/certificate

Tools

Oracle NetSuite

DonorPerfect

ACTIVENet

Clover Duo POS

Job description

Position: Accounting Coordinator

Location: 1 Jim Flaherty Street, Whitby, ON

Assignment: Full-time, Salaried

Pay Rate: $45,000 per annum. We also offer 100% employer paid benefits and CAA membership, flexible work environment, and membership to our superb sport, fitness, and recreational facilities.

Start Date: January 4, 2027

You Belong!

We exist to unlock potential through accessibility and to create a better, barrier-free life for all Canadians. We strive to achieve this by reimagining accessibility, redefining the way Canadians live, work, and play, and by co-designing innovative solutions that address the needs of our community. To be successful, our organization values being person-centred, genuine, flexible, innovative, and collaborative.

As an equal opportunity employer committed to diversity and inclusion, we welcome and encourage applications from all persons, including but not limited to persons with disabilities, racialized and Indigenous persons, persons of any gender identity and sexual orientation, and newcomers. We provide variations and accommodations at all stages of employment and are committed to improving our process to be more accessible and equitable.

We understand that no one will ever meet all the qualifications or feel completely confident in performing every duty listed, and that’s okay! We are committed to the ongoing learning and development of our employees and gladly provide on-the-job training and mentorship. Unless it says required (bolded for emphasis), please do not let any other qualification or duty discourage you from applying.

The Position:

Reporting to the VP, Finance and Manager, Finance, the Accounting Coordinator will provide day-to-day administrative support to the Operations of the Finance department.

What You’ll Do:

Daily Operations

• You will process invoices and accounts payable by coding, inputting, and processing investment income tax credits, and uploading transactions to Oracle NetSuite ERP, the accounting software system.
• You will process payments by cheque and EFT, ensuring compliance with policies and disbursement authorities, and maintain filing and record systems.
• You will process bank deposits and prepare reconciliations of bank accounts.
• You will monitor usage of corporate credit cards, Presto Cards, and will maintain petty cash.
• You will update and reconcile Donor Perfect, the fundraising and donation platform database.
• You will prepare and issue sales invoices (accounts receivables), communicating with departments on the invoices issued and payment status, tracking collection and developing aging reports.
• You will download and process journals from ActiveNet, the membership and recreation facility management system, and reconcile entries posted to the general ledger.
• You will prepare relevant financial reconciliations and will support the annual budget and forecasting processes.
• You will prepare cash flow bank reconciliations to support accurate cash flow forecasting.
• You will generate and distribute reviewed and approved monthly department budget expense reports
• You will perform other duties at the request of the VP Finance and/or Manager, Finance.

Support

• You will assist the Manager, Finance on accounting matters as required.
• You will support the facilitation of work by external auditors.
• You will support the monthly compliance reporting of HST.
• You will respond to and assist with customer and staff inquires, serving to promote financial acumen and understanding.
• You will cultivate a genuine, person-centred environment through exceptional customer service.
• You will establish rapport and maintain effective relationships with members, staff, volunteers, and community partners.
• You will foster a work environment that values and encourages teamwork and empowerment.

• You will support the coordination and execution of set up/take down for rentals and events, as well as any day of support.
• You will be a contributing member of the Workplace Occupational Health and Safety Committee.

What You’ll Bring:

Education and Experience.

• You have a post-secondary degree, diploma, or certificate in Finance, Accounting, Business Administration or related field.
• You have a solid understanding of basic accounting principles.
• You have 2+ years of related bookkeeping experience working in Finance or Accounting, with hands on experience in supporting the financial close cycle.
• • It is preferred that you have experience in the not for profit, registered charity, or small business sector.
• It is required that you demonstrate desktop proficiency with Microsoft Office 365 products (Word, PowerPoint, Outlook, Teams, Power BI), together with having intermediate-to-advanced skills in Excel.
• It is desirable that you have familiarity with performing tasks in Oracle NetSuite accounting software, or equivalent Cloud based ERP solutions.
• It would be an asset if you are comfortable performing tasks in Commercial Banking software, ACTIVENet, Clover Duo Point of Sale, DonorPerfect and/or similar systems.

Communication and Collaboration

• You have outstanding verbal and written communication skills.
• You can make connections with peers, leaders, and stakeholders, and can work collaboratively with multi-disciplinary teams.
• You are an effective team player with a positive attitude whose interactions demonstrate accountability, authenticity, and collaboration.
• You have exceptional interpersonal and relationship-building skills with a proven ability to establish rapport with people of diverse backgrounds.
• You embrace change as an opportunity and have a track record in helping to automate tasks and transform service delivery with a customer experience lens.
• You help to promote financial literacy across the organization.

Organization

• You have superior administrative skills demonstrating thoroughness, accuracy and attention to detail.
• You can manage multiple demands and tight timelines through effective planning, organizing and time management skills, and can work independently without close supervision.
• You are self-motivated, and results-oriented; you demonstrate initiative and contribute to a work environment that values and encourages innovation.

Administrative Requirements:

• It is required that you have a current and clear vulnerable sector check
• It is required that you have flexible availability to work mornings, days, afternoons, evenings, and even weekends, as required, and that you have access to reliable transportation.

Deadline to apply is Friday, November 27, 2026