Part-Time Clinical Admin Assistant – Vascular Surgery

University Health Network; Toronto; On-site; CAD 26,000 - 33,000; Part time

Benefits offered by this job

Competitive offer packages

HOOPP

Transit access

Flexible work environment

Development opportunities

Corporate discounts

Job summary

University Health Network seeks a reliable, personable, and highly organised part‑time Medical and Academic Administrative Assistant to support a newly appointed vascular surgeon at Toronto General Hospital. This Grade 1, on-site role is three days per week, with flexible hours to discuss in person.

The role involves patient communication, coordinating appointments and investigations, and supporting academic and research activities for the surgeon and University of Toronto.

Qualifications

• High school diploma or equivalent.
• Strong written and verbal communication skills.
• Excellent organisational skills and attention to detail.
• Strong interpersonal skills and a professional, compassionate approach to communicating with patients and families.
• Comfortable using standard computer applications including email and Microsoft Office.
• Ability to work independently, manage priorities, and maintain patient confidentiality.
• Experience in healthcare or administrative environment is an asset.
• Familiarity with Epic electronic health record system desirable.

Responsibilities

• Acting as a key liaison between the surgeon and patients, providing a professional and approachable point of contact for the clinical office.
• Supporting the day-to-day organisation and efficient running of the vascular surgery clinical office.
• Communicating with patients regarding appointments, investigations, follow-up, and other administrative aspects of their care.
• Coordinating clinic appointments, investigations, referrals, and follow-up arrangements.
• Liaising with other physicians, clinical teams, hospital departments, and administrative staff.
• Managing correspondence, telephone calls, messages, and other day-to-day clinical administrative tasks.
• Maintaining accurate and organised clinical and administrative records.
• Preparing, formatting, and organising clinical and academic documents.
• Assisting with scheduling, meetings, deadlines, and follow-up tasks.
• Providing administrative support for research and academic projects, including manuscripts, presentations, and submissions.
• Maintaining spreadsheets, databases, electronic filing systems, and project records.
• Providing additional administrative and clerical support as required.

Skills

Strong written and verbal comms

Excellent organisational skills

Strong interpersonal skills

Confidential information management

Proficient in MS Office

Independent work capability

Healthcare admin experience (asset)

Education

High school diploma or equivalent

Tools

Epic EHR

Job description

University Health Network seeks a reliable, personable, and highly organised part‑time Medical and Academic Administrative Assistant to support a newly appointed vascular surgeon at Toronto General Hospital. This Grade 1, on-site role is three days per week, with flexible hours to discuss in person.

The role involves patient communication, coordinating appointments and investigations, and supporting academic and research activities for the surgeon and University of Toronto.