Administrative Assistant I - Ambulatory Multi Organ Transplant

University Health Network; Toronto; On-site; CAD 45,123 - 56,394; Full time

Benefits offered by this job

Competitive offer packages

HOOPP pension plan

Transit access

Flexible work environment

Career development opportunities

Corporate discounts

Job summary

The Ambulatory Clinics of the Multi-Organ Transplant Program at University Health Network is hiring an Administrative Assistant I to support the clinical team with clerical and secretarial duties.

You will manage calendars, support small meetings and events, and assist with routine budget processes while demonstrating strong MS Office skills in a busy hospital environment.

Qualifications

• Completion of Grade XII or recognized equivalent.
• Completion of a recognized Post Secondary Medical Office Administration program.
• Two (2) years related office administration experience.
• Microsoft Office environment experience.
• Knowledge of medical terminology an asset.

Responsibilities

• Provide secretarial/clerical support for administrative and/or professional personnel.
• Maintain calendars/schedules and assist with meetings/events.
• Perform routine budgetary support functions.

Skills

MS Office

Time management

Organizational skills

Interpersonal skills

Customer service

Ability to work under pressure

Education

Grade XII

Post Secondary Medical Office Administration program

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Union: CUPE Clerical Bargaining Unit

New or Replacement: Replacement

Site: Toronto General Hospital

Department: Ambulatory Multi Organ Transplant

Reports to: Manager

Wage Range: $23.14 - $28.92 per hour

Hours: 37.5 Hours per Week

Shifts: Monday to Friday

Status: Permanent Full-Time

Closing Date: July 16, 2026

Job Summary

The Ambulatory Clinics of the Multi-Organ Transplant Program are designed to meet the follow-up health needs of organ transplant recipients. All patients transplanted at UHN have a designated Transplant Coordinator within the Ambulatory program who assists in managing their care along with the multidisciplinary health team. Each organ group has a specific time and weekday for clinic, with appointments scheduled through their coordinator.

Duties

As a member of the Ambulatory Transplant Clinic team, the Administrative Assistant I will exercise some judgment or decision‑making to provide secretarial and clerical services, in support of administrative and/or professional personnel, including: performing word processing/typing services for assigned personnel; providing support with small and/or informal meetings/events; maintaining written and/or electronic calendar/schedules; maintaining and modifying electronic and paper information filing/retrieval systems methods, and/or formats; performing routine budgetary support functions.

To be considered for this role, you must have significant experience in managing time and tasks within an extremely busy professional office environment, and have the ability to focus on the priorities of a rapidly changing day. You have excellent MS Office application skills, especially Outlook, Word, Excel and PowerPoint; superb organizational and time management skills and the ability to multitask effectively. The successful incumbent will show initiative and work well with a wide range of people throughout the organization. They will also be insightful, mature and tactful, remain calm under pressure and confident in their capability to perform well in the job and make it their own.

• Completion of Grade XII or recognized equivalent
• Completion of a recognized Post Secondary Medical Office Administration program
• Two (2) years related office administration experience
• Previous on‑job computer/word‑processing, database and spreadsheet software experience required; experience in a Microsoft Office environment
• Experience working in a health care environment an asset
• Good verbal and written communication skills
• Good organizational and time management skills
• Good interpersonal and customer service skills
• Ability to produce high quality work in accordance with Hospital standards
• Ability to work well under pressure
• Ability to use good judgment in assessing difficult situations
• Knowledge of general office practices, procedures and standards
• Knowledge of medical terminology an asset

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks that allow you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP)
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on‑site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.