Administrative Assistant – Diabetes Research (Temporary)

SmartRecruiters, Inc.; Toronto; On-site; CAD 32,000 - 40,000; Full time

Benefits offered by this job

Competitive offer packages

HOOPP (Healthcare of Ontario Pension)

Transit access and shuttle service

Flexible work environment

Development opportunities

Corporate discounts

Job summary

UHN, Canada’s leading hospital system, is seeking an Administrative Assistant I for the Diabetes Research Program at Toronto General Hospital. The role focuses on coordinating shipments, patient visit schedules, and study-related tasks while maintaining organized records and confidential handling of information.

The position requires strong communication, teamwork, and detail-oriented abilities. It offers 37.5 hours weekly, a 6-month temporary full-time contract, and a closing date of October 2,

Qualifications

• Community College Diploma in General or Medical Office or equivalent Administration.
• Completion of a medical terminology course(s) is an asset.
• Ability to maintain confidentiality as per UHN and departmental policies.
• Ability to learn quickly and work independently.
• Ability to work in a team environment.
• Excellent written and verbal communication skills.
• Excellent organization and prioritization skills.
• Previous on-the-job computer/word-processing, database and spreadsheet software experience.
• Experience in a Microsoft Office environment.
• Experience working in a health care environment is an asset.
• Ability to perform multiple concurrent tasks while maintaining a high level of attention to detail.

Responsibilities

• Coordinate and prepare study-related shipments, including refrigerated and dry-ice shipments of clinical samples, study materials, and supplies, ensuring proper packaging, labeling, documentation, and timely courier arrangements in accordance with study protocols and applicable shipping requirements.
• Coordinating patient visit schedules as per study protocol.
• Coordinating all aspects of study visits including scheduling tests/procedures, making travel arrangements and assisting in handling study compensation for patients.
• Maintaining written and/or electronic calendar/schedule for assigned personnel.
• Utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials.
• Organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats; answering phones, schedules and triages appointments.
• Responds to general inquiries and provides routine information, ensures efficient office operations (e.g., requisitions office/lab supplies; ensures maintenance of office equipment); entering information into spreadsheets/databases from readily available sources.
• May update and distribute standard reports; performing clerical support functions; performing cross-functional responsibilities, as required; performing other duties consistent with the job classification, as assigned.

Skills

Organization

Communication

Independent work

Teamwork

Attention to detail

Health-care environment

Education

Community College Diploma (General or Medical Office)

Medical terminology course

Tools

Microsoft Office

Word processing / databases / spreadsheets

Job description

UHN, Canada’s leading hospital system, is seeking an Administrative Assistant I for the Diabetes Research Program at Toronto General Hospital. The role focuses on coordinating shipments, patient visit schedules, and study-related tasks while maintaining organized records and confidential handling of information.

The position requires strong communication, teamwork, and detail-oriented abilities. It offers 37.5 hours weekly, a 6-month temporary full-time contract, and a closing date of October 2,