Ottawa Office Administrator | RRSP Matching, Life Insurance & EAP

iogen; Ottawa; On-site; CAD 50,000 - 56,000; Full time

Benefits offered by this job

Group RRSP matching program

Life insurance

EAP (employee assistance plan)

Free on-site parking

Job summary

Iogen is seeking an Office Administrator to join our Ottawa office on a permanent, full-time basis. You will support day-to-day office operations, greet visitors, manage contracts, and assist the Technology and Innovation team with scheduling and reports.

Ideal candidates have 2–4 years of office experience, strong organization and communication skills, and a proactive, positive attitude within a small team.

Qualifications

• 2–4 years of experience in an office environment.
• Strong organization skills with high attention to detail and ability to be flexible.
• Ability to remain positive and professional within a small team environment.
• Ability and interest in learning new skills and knowledge.
• Excellent communication and interpersonal skills.
• Familiarity with Health, Safety and Environmental regulations is an asset.
• Strong IT skills is an asset.

Responsibilities

• Greets visitors and maintains the reception area to create a positive first impression.
• Manages facility and visitor management platform, couriers, and mail.
• Manages office contracts including coffee service, photocopiers, shredding, offsite storage, and supplies.
• Provides admin support to the Technology and Innovation team, including scheduling meetings and taking notes.
• Prepares monthly reports and supports Health, Safety and Environmental programs.
• Maintains training database and tracks expiry dates.
• Acts as first point of contact for employee IT issues and escalation.
• Supports management with travel, expense reports, and meeting management.
• Maintains cleanliness of reception, lunchroom, media room, and meeting rooms.
• Performs other admin duties or special projects as assigned.

Skills

Organization skills

Communication skills

MS Office

IT skills

Flexibility

Tools

Microsoft Office Suite

Job description

Iogen is seeking an Office Administrator to join our Ottawa office on a permanent, full-time basis. You will support day-to-day office operations, greet visitors, manage contracts, and assist the Technology and Innovation team with scheduling and reports.

Ideal candidates have 2–4 years of office experience, strong organization and communication skills, and a proactive, positive attitude within a small team.