Office Administrator

iogen; Ottawa; On-site; CAD 50,000 - 56,000; Full time

Benefits offered by this job

Group RRSP matching program

Life insurance

EAP (employee assistance plan)

Free on-site parking

Job summary

Iogen is seeking an Office Administrator to join our Ottawa office on a permanent, full-time basis. You will support day-to-day office operations, greet visitors, manage contracts, and assist the Technology and Innovation team with scheduling and reports.

Ideal candidates have 2–4 years of office experience, strong organization and communication skills, and a proactive, positive attitude within a small team.

Qualifications

• 2–4 years of experience in an office environment.
• Strong organization skills with high attention to detail and ability to be flexible.
• Ability to remain positive and professional within a small team environment.
• Ability and interest in learning new skills and knowledge.
• Excellent communication and interpersonal skills.
• Familiarity with Health, Safety and Environmental regulations is an asset.
• Strong IT skills is an asset.

Responsibilities

• Greets visitors and maintains the reception area to create a positive first impression.
• Manages facility and visitor management platform, couriers, and mail.
• Manages office contracts including coffee service, photocopiers, shredding, offsite storage, and supplies.
• Provides admin support to the Technology and Innovation team, including scheduling meetings and taking notes.
• Prepares monthly reports and supports Health, Safety and Environmental programs.
• Maintains training database and tracks expiry dates.
• Acts as first point of contact for employee IT issues and escalation.
• Supports management with travel, expense reports, and meeting management.
• Maintains cleanliness of reception, lunchroom, media room, and meeting rooms.
• Performs other admin duties or special projects as assigned.

Skills

Organization skills

Communication skills

MS Office

IT skills

Flexibility

Tools

Microsoft Office Suite

Job description

Iogen is uniquely positioned to win the Net Zero energy transition with transformative bioenergy technology. We have been a leader in low-carbon fuels for more than 35 years, always on the exciting edge of development.

We are focussed on the science and technology that produces abundant, affordable RNG-based fuels while removing carbon from the atmosphere and are developing new ways to turn biomass into transportation fuels while using existing refinery infrastructure to do it.

We are excited about the future and are looking for highly motivated people with a positive attitude and demonstrated initiative to join our team.

The Role

We have an immediate opportunity for a dedicated individual to join us as an Office Administrator, reporting to the Office Manager. This is a permanent, full-time role. You will work in our Ottawa office five days a week.

Job Responsibilities

As an Office Administrator, you will be responsible for the smooth day-to-day functioning of the office, providing an effective and efficient level of service to iogen visitors and personnel, and to ensure their business needs and requirements are met in a welcoming and professional environment. Duties include:

• Supports day-to-day office operations and provides a positive first impression by greeting visitors and maintaining the reception area
• Administers the facility and visitor management platform, couriers, and mail
• Administers the office contracts, including coffee service, photocopiers, shredding, offsite storage, and office supplies
• Provides administrative support to the Technology and Innovation team, including scheduling team meetings, taking meeting notes, and tracking actions
• Prepares monthly reports and supports administrative tasks for iogen’s Health, Safety and Environmental programs
• Maintains the training database, including tracking expiry dates and booking training
• Acts as the first point of contact for employee IT issues, escalating appropriately as required
• Supports members of the management team with various administrative tasks including travel and preparation of expense reports, meeting management, and catering
• Maintains cleanliness of reception, lunchroom, media room, and meeting rooms
• Completes other administrative duties or special projects as may be assigned

Qualifications

• 2 – 4 years of experience in an office environment
• Strong organization skills with high attention to detail and ability to be flexible
• Ability to remain positive and professional within a small team environment
• Ability and interest in learning new skills and knowledge
• Excellent communication and interpersonal skills
• Knowledge of Microsoft Office Suite including Excel charts
• Familiarity with Health, Safety and Environmental regulations is an asset
• Strong IT skills is an asset
• $50,000 - $56,000
• Group RRSP matching program
• Life insurance
• EAP (employee assistance plan)
• Free on-site parking

Iogen is committed to providing equal opportunity for all qualified individuals and applicants for employment without regard to race, colour, religion or creed, sex, age, disability, national origin, language, political belief, pregnancy, marital status or sexual orientation.

If you require accommodation(s) at any stage of the recruitment process, please contact us in confidence by emailing us at [e-mail]. All requests for reasonable accommodation will be considered fairly and objectively, ensuring applicants are treated with respect and dignity.

You must be legally allowed to work in Canada to be eligible for this position. Those selected for an interview will be contacted directly.

AI will not be used to sort, screen, and/or assess potential applicants.