Office & Executive Administrator

TechAlliance of Southwestern Ontario; London; Hybrid; CAD 51,500 - 54,250; Full time

Benefits offered by this job

Health benefits

Extra long weekends

Snack filled cupboards

Job summary

TechAlliance of Southwestern Ontario is seeking an organized Operations professional to support the executive team and oversee office operations in a hybrid London, ON role. The position involves calendar management, travel coordination, and cross-functional coordination with IT, finance, and HR teams.

The ideal candidate has 3+ years in executive administration or similar roles, with post-secondary education in business administration. French language skills are a plus, and equity is emphasized.

Qualifications

• 3+ years of professional experience in executive administration or office operations.
• Post-secondary education in Business Administration or related field is an asset.
• Experience supporting financial administration functions, including payroll and expenses, is valued.

Responsibilities

• Proactively supports the executive leadership team, managing calendars and scheduling.
• Coordinate travel arrangements, meeting logistics, and guest hospitality.
• Maintain efficient office operations, including inventory management and liaising with vendors.
• Oversee shared spaces and coordinate internal communications and events.
• Support internal reporting, presentations, and documentation.
• Assist IT with hardware/software needs and issue resolution.
• Contribute to special projects to improve operational efficiency.

Skills

Executive administration

Office operations

Payroll support

Financial administration

Problem solving

Time management

Attention to detail

Communication

Education

Business Administration

Tools

Slack

Gemini

GPT

Monday.com

HubSpot

Job description

Operations Full Time London, ON Hybrid $51,500 - $54,250 CAD per year

TechAllianceis the place for dreamers, innovators, and world-changing ideas. We empower world-class tech ventures and fuel growth in Canada’s innovation economy, while championing, coaching, and amplifying businesses, and fostering a vibrant technology community in Southwestern Ontario.

As the lead voice of one of North America's top tech ecosystems, we believe ambitious people do their best work when they’re supported in and outside of work including generous vacation, extra-long weekends (that actually feel long), meaningful perks and benefits, and a workspace built for bold thinking. We’rea human-led, AI first organization – the kind of place curious and driven people want to be part of.

You believe in disruptive innovation that stretches the boundaries ofwhat’spossible. You bring a systems-thinking mindset, embrace experimentation, and approach challenges with curiosity and creativity. As a teammate, you act boldly, focus on solutions, andoperatewith a growth mindset. You are someone who strives to make an impact in this region’s thriving tech sector and seeks a role where you can put your own innovative spin on things.

This role is best suited for a highly organized operator who thrives at the intersection of executive support, office operations, and internal coordination.

ReportingtotheChief Operating Officer,yourresponsibilitiesinclude

• Proactively supports the executive leadership team in a dynamic environment, including managing the calendars and scheduling priorities of theChiefExecutiveOfficerandChiefOperating Officer.
• Handles sensitive and confidential information witha high levelof discretion,professionalism, and sound judgement.
• Coordinatestravelarrangements,meetinglogistics, reservations, and guest hospitality to ensure a seamless experience for internal and external stakeholders.
• Maintains efficient office operations, including supply inventory management, telephone setup,courierand mail coordination, and liaising with property management and external vendors.
• Oversees shared office, meeting, and hospitality spaces to ensure a clean, organized, and welcoming environment, including coordinating kitchen supplies, appliance upkeep, and general workspace readiness for staff and guests.
• Coordinates internal operations and team support activities, including scheduling meetings,maintainingshared calendars, andfacilitatinginternal communications.
• Prepares and supports internal communications, reports, presentations, and other organizational documents.
• Liaises with IT service providers to coordinate hardware and software needs andassistwith issue resolution.
• Leads or supports special administrative projects and process improvement initiatives that enhance operational efficiency and reduce manual work.
• Supports the Financial Operations Specialist with payroll, financial, and HR administration functions. Responsibilities include assisting with bi-weekly payroll processing and related documentation (T4s, deductions, remittances, ROEs), invoice coordination, expense reconciliation, tracking payables and receivables, onboarding and offboarding activities, employee engagement initiatives, andmaintainingaccurateemployee records and supporting documentation for reporting and audits.
• Performsother administrative and office support duties as assigned.

Whatyouneedtosucceed

• 3+years of professional experience in executive administration, office operations, or a similar administrative support role.
• Post-secondary education in Business Administration or related field is an asset
• Experience supporting financial administration functions, including accounts payable/accountsreceivable coordination, expense reconciliation, payroll support, andmaintainingaccuratefinancial records and documentation.
• Resourceful and curious, with a strong ability to problem-solve, adapt, and independently navigate challenges in a fast-paced environment.
• Highly organized with exceptional time management, prioritization, and attention to detail; able to manage multiple competing priorities with accuracy and professionalism.
• Collaborative team player with a proactive approach and strong bias toward action, continuous improvement, and operational efficiency.Strong verbal and written communication skills, with the ability to exercise sound judgment andmaintaina high levelof confidentiality and discretion.
• Comfortable leveraging digital tools and technology to improve workflows,identifyefficiencies, and support automation.
• Software savvy –we’rea Microsoft shop and leverage tools like Slack, Gemini, GPT,Monday.com and HubSpot. Experience with Entrepreneurial Operating System (EOS) is an asset.
• Validdriver'slicence,accesstoareliablevehicle,andresidence withinElgin,Huron,Lambton,Middlesex,or Oxford County.
• Fluency in French isconsideredan asset.

The Perks of Joining TechAlliance

• Perks include comprehensive health benefits, extra long weekends & snack filled cupboards!

Equity & Inclusion – All applications will be kept confidential.TechAllianceis committed to employment equity and diversity in the workplace and encourages applications from all qualified candidates, including BIPOC, francophone, persons with disabilities, persons of any sexual orientation, genderidentityor gender expression. We will provide any requested accommodation to candidates with disabilities throughout the recruitment process.

Health & Safety –TechAllianceis committed to protecting employees and others from hazards in the workplace, including infectious and vaccine preventable diseases and tomaintaininga protected workforce.