•Senior Litigation Legal Assistant

Recrute Action; Montreal; Hybrid; CAD 68,000 - 77,000; Full time

Job summary

An established industry player is seeking a proactive legal administrative professional to support its litigation teams. This role involves providing essential administrative support, including document preparation, managing communications, and organizing meetings. With a flexible hybrid schedule and comprehensive benefits, this position offers a unique opportunity to contribute to high-stakes legal projects while enjoying a balanced work-life environment. If you have extensive experience in legal administration and thrive in a dynamic setting, this role could be your next career milestone.

Benefits

Group Insurance

Wellness Program

Training Reimbursement

Retirement Savings Plan

4 Weeks Vacation

Qualifications

• 8+ years of experience in legal administrative roles.
• Proficiency in Microsoft tools and Workshare.
• Bilingual in French and English for client interactions.

Responsibilities

• Provide administrative support for litigation and economic crimes.
• Manage legal correspondence and prepare documents.
• Organize meetings and manage calendars for attorneys.

Skills

Microsoft Outlook

Legal Document Preparation

Bilingual (French and English)

Workshare

Time Management

Tools

Microsoft PowerPoint

OnePlace

Job description

Our client, a leading law firm, is looking for a proactive and diligent individual to support its teams in litigation cases, economic crimes, and business criminal law. You will hold a central role by providing varied administrative support that facilitates the daily work of attorneys. From preparing legal documents to managing communications and organizing meetings, you will directly contribute to the smooth operations and success of the firm's most strategic legal projects

What is in it for you :

• Annual Salary :
• 68.000 to $70.000 (minimum 5 years of experience).
• 75.000 to $77.000 (for 10 years of experience or more).
• Permanent, full-time position : 35 hours per week.
• Flexible schedule : Monday through Friday, with possible work hours from 8 am to 4 pm, 8 : 30 am to 4 : 30 pm, or 9 am to 5 pm.
• Hybrid work : 3 days in the office and 2 days working from home. Wednesday is mandatory in the office with the freedom to choose the other two days of presence.
• Group insurance : Comprehensive coverage including dental care, glasses, and mental health support up to $3,000, with family coverage fully funded by the employer.
• Wellness program : Reimbursement of up to $750 for teleworking equipment (headphones, Apple Watch, etc.).
• Training : $700 reimbursement per year for professional development and in-person training 4 days a week.
• Retirement savings plan (RRSP) : Employer contribution of 2% after one year of seniority.
• Vacation : 4 weeks of leave from the start, prorated to the months worked.

Responsibilities :

You will play a key role in the daily management of litigation activities, economic crimes, government investigations, and business criminal law. By providing essential administrative and secretarial support, you will enable legal professionals to fully focus on their clients. Your responsibilities will include correspondence, preparing legal documents, organizing meetings, and much more.

Secretarial and Correspondence :

• Drafting and revising correspondence, legal opinions, procedures, agreements, and other legal documents.
• Transcription from tapes, handwritten notes, and telephone messages.
• Document comparison using Workshare, mail tracking, and archive management.
• Photocopying, scanning, and exchanging correspondence with legal professionals and clients.

Support for Legal Procedures :

• Formatting procedures and legal memos.
• Coordinating with bailiffs and court reporters for service, filings, and other court requirements.
• Preparing and managing procedure binders and authorities' books.

File Management :

• Filing documents, opening, and labeling folders and binders.
• Archiving inactive files and opening files with conflict checks in NBI.

Communication Management :

• Managing incoming calls and tracking calls for professionals.
• Organizing meetings and video conferences, booking conference rooms, and ordering meals.

Varied Administrative Support :

• Managing agendas and calendars via Outlook, as well as electronic filing of emails.
• Booking travel, hotels, and restaurants for business trips.

Conferences and Seminars :

• Preparing approval memos, managing preliminary budgets, and registering professionals.
• Finalizing expense notes and post-event reimbursement requests.

What you will need to succeed :

• 8+ years of experience in a similar legal administrative position.
• Proficiency in Microsoft tools (Outlook, OnePlace, PowerPoint) as well as Workshare.
• Ability to manage multiple tasks simultaneously in a demanding environment.
• Excellent mastery of the French and English languages, both spoken and written, to converse with English-speaking and French-speaking clients.

Why Recruit Action?

Recruit Action (agency permit : AP-2000003) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.